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2020-12-31-accounts

SCOTTISH TERRIER EMERGENCY CARE SCHEME

ANNUAL ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Section A

Statement of Activities

Our Charitable activities

The Scottish Terrier Emergency Care Scheme (STECS) is a canine welfare organisation providing specifically for the care of Scottish Terriers in need of new homes or other such assistance as may be deemed appropriate. Our principal charitable activities are:

Our Financial activities
note Unrestricted
funds		 Restricted
funds		 Total 2020 Total 2019
Incoming Resources
Voluntary income 3a 73,610.12 0.00 73,610.12 87,086.92
Fund raising 3b 24,989.38 0.00 24,989.38 31,256.59
Charitable activities 3c 4,970.00 0.00 4,970.00 6,425.00
Investment income 3d 6,566.02 0.00 6,566.02 7,415.71
Total income 110,135.52 0.00 110,135.52 132,184.22
Resources expended
Administration 4a 8,207.45 0.00 8,207.45 8,968.80
Fund raising 4b 17,430.90 0.00 17,430.90 14,510.15
Charitable activities 4c 43,161.93 0.00 43,161.93 60,670.73
Total expenditure 68,800.28 0.00 68,800.28 84,149.68
Net incoming resources 41,335.24 0.00 41,335.24 48,034.54
Funds brought forward 684,004.18 812.97 684,817.15 636,782.61
Funds carried forward 725,339.42 812.97 726,152.39 684,817.15

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Section B

Balance Sheet

note Unrestricted
funds		 Restricted
funds		 Total 2020 Total 2019
Investments 5 686,000.00 0.00 686,000.00 661,000.00
Current assets
Stock for resale 9,804.53 0.00 9,804.53 9,371.51
Debtors & prepayments 6 8,631.12 0.00 8,631.12 8,148.33
Cash at bank 31,299.27 812.97 32,112.24 15,664.96
Total current assets 49,734.92 812.97 50,547.89 33,184.80
Creditors 7 (10,395.50) (0.00) (10,395.50) (9,367.65)
Net assets 725,339.42 812.97 726,152.39 684,817.15
Funds brought forward 684,004.18 812.97 684,817.15 636,782.61
Movement in the year 9 41,335.24 0.00 41,335.24 48,034.54
Total Funds 725,339.42 812.97 726,152.39 684,817.15

These accounts were approved by the trustees of STECS at a Governance meeting held on 13th February 2021. Signed on behalf of STECS:

Signature Name & position Date XXXXXXXXX Karl Hahm (Treasurer) 13th Feb 2021 XXXXXX Sheila Maw (President) 13th Feb 2021

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Section C

Note to the accounts

Note 1 Basis of preparation

1a Basis of accounting

These accounts have been prepared on an accruals basis and historic costs in accordance with:

1b Change in basis of accounting

In 2008 the basis of accounting was changed from cash accounting to an accruals basis as income in that year exceeded £100,000.

Note 2 Accounting policies

Membership The membership year runs from 1stJanuary to 31stDecember. The annual
subscriptions subscription is £10 for single members and £13 for joint members. Annual
membership subscriptions are due before or on 1stJanuary. Subscriptions
prepaid for 2021 and beyond, as at 31stDecember 2020 are included in the
balance sheet as deferred income. New members joining after 30thJune
receive the remainder of the first calendar year for free.
Gift Aid Tax reclaims on donations and membership subscriptions are included in
the accounts at the same time as the money to which they relate was
received by the charity.
Dog adoption fees Dog adoption fees represent payments from new owners in consideration
for the adoption of a dog. The proportion of any fee received in excess of
the minimum requested are accounted for as general donations (voluntary
income). The minimum donation rates were increased during the year and
are dependent on the age and health of the dog.
Investment income Investment income represents the interest arising on funds deposited in
building society or bank deposit accounts. Income for the year includes
interest accrued but not paid to the account as at 31stDecember 2020.
Volunteer help The Charity has no paid employees. All help is on an unpaid voluntary
basis. The notional value of voluntary help received by the charity is not
included in the accounts.
Capitalisation of assets The de-minimus cost for capitalising assets is £1,500. At 31stDecember
2020 the Charity had not purchased any assets in excess of this cost.
Sales and stock for Sales are shown net of payment card commission. Stock for resale is
resale Scottie merchandise for resale either through the sales and marketing
department or at events. It is valued at the lower of cost or market value.

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Section C

Note to the accounts

Note 3 Analysis of incoming resources

3a Voluntary Income
3b Fund raising
3c Charitable activities
3d Investment income		 Analysis 2020 2019
Donations 19,000.04 17,508.10
Membership subscriptions 8,421.50 6,872.50
Gift aid 4,121.32 3,572.25
Legacies 42,067.26 59,134.07
Total 73,610.12 87,086.92
Direct sale of Scottie merchandise 17,120.55 10,081.87
Events 5,633.83 18,128.72
Garden Party ticket sales 0.00 950.00
Summer and Christmas draws 2,235.00 2,096.00
Total 24,989.38 31,256.59
Dog adoption fees 4,970.00 6,425.00
Total 4,970.00 6,425.00
Building Society interest 5,022.35 5,681.66
Bank interest 1,543.67 1,734.05
Total 6,566.02 7,415.71

Additional notes

Sale of Scottie merchandise

The income from Events also includes the sale of Scottie merchandise. The net contribution from the sale of Scottie merchandise is:

e is:
2020 2019
Direct sales (note 3b)
Sales included in income from Events
Total adjusted sales
Cost of stock sold (note 4b)		 17,120.55 10,081.87
1,949.22 6,121.41
19,069.77 16,203.28
(15,157.67) (8,825.71)
Net contribution 3,912.10 7,777.57

Gift Aid

At 31[st] December 2020 the percentage of UK members signed up for Gift Aid was 62.92% (compared to 59.52% at 31[st] December 2019).

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Section C

Note to the accounts

Note 4 Analysis of resources expended

4a Administration
4b Fund raising
4c Charitable activities		 Analysis 2020 2019
Stationery and printing of newsletter 3,181.05 3,228.87
Postage 2,819.51 3,157.78
Sundry expenses (see note 4d) 454.81 759.40
Liability insurance 1,752.08 1,822.75
Total 8,207.45 8,968.80
Stock purchases 15,157.67 8,825.71
Events and raffle prizes 876.77 4,651.09
Sales postage and distribution costs 1,396.46 1,033.35
Total 17,430.90 14,510.15
Veterinary fees 39,499.02 53,846.64
Petrol and transport 1,557.90 4,211.81
Kennelling and board 1,338.83 1,403.80
Other rescue expenses & microchipping 582.18 908.48
Dog purchases and donations 184.00 300.00
Total 43,161.93 60,670.73

Additional notes

4d Sundry expenses Lottery licence 20.00 20.00
Web site costs 83.85 83.85
AGM meeting room hire 0.00 191.72
Trustee travel expenses (see note 4e) 63.00 221.30
Independent examination of accounts 60.00 60.00
Floral tributes 88.00 0.00
Online processing of subscriptions 139.96 182.53
Total 454.81 759.40

In accordance with Charity Commission guidelines, trustees are entitled to reclaim reasonable expenses incurred in attending trustee meetings or whilst on formal charity business. The amounts claimed for travel to trustee meetings are detailed in note 4e. During 2020 Karl Hahm, Margaret Mabon, David Prime, Gillian Simms and Tracey Smith waived their entitlement to reclaim their expenses. In 2019 Joy Gower and Gillian Simms donated their expenses back to the charity.

Three trustee meetings are normally held during the year but due to the Coronavirus pandemic only one meeting was able to be held in 2020.

.

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Note to the accounts

2020 2019

Section C

4e Trustee travel expenses and benefits

attendances
Mrs Barbara Boyce (resigned 8thFebruary 2020) n/a n/a 0.00
Mrs Joy Gower (retired 14thApril 2019) n/a n/a 93.80
Mr Karl Hahm 1 0.00 0.00
Mrs Margaret Mabon 1 0.00 0.00
Mrs Sheila Maw 0 0.00 0.00
Mrs Catherine Marchbank 1 63.00 109.40
Mr David Prime (resigned 21stMay 2020) 1 0.00 0.00
Mrs Gillian Simms 1 0.00 18.10
Mrs Tracey Smith (resigned 31stMay 2020) 1 0.00 0.00
Total 63.00 221.30

All other payments to trustees were for purchases personally and properly made on behalf of the charity.

Assets and liabilities

5. Investments – cash
deposits
6. Debtors and
prepayments
7. Creditors		 Yorkshire Building Society 85,000.00 85,000.00
Coventry Building Society 346,000.00 321,000.00
Virgin Bank plc 85,000.00 85,000.00
Scottish Building Society 85,000.00 85,000.00
Shawbrook Bank Ltd 85,000.00 85,000.00
Total 686,000.00 661,000.00
Gift aid reclaim 3,715.38 3,069.01
Interest receivable 3,365.40 4,598.12
Prepaid expenses 1,550.34 481.20
Total 8,631.12 8,148.33
Deferred income - prepaid subscriptions 10,395.50
9,118.00
Accrued expenses 0.00
249.65
Total 10,395.50
9,367.65

Prepaid subscriptions at 31[st] December 2020 comprised £7,281.50 for 2021, £2,257.00 for 2022 and £857.00 for 2023 and beyond.

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Section C

Note to the accounts

Additional disclosure

8. Restricted funds Analysis 2020 2019
STECS Research Fund balance b/f 812.98 812.97
Movements in the year 0.00 0.00
Total balance at 31st December 2020 812.97 812.97

STECS Research Fund – this represents donations and money raised from events to be applied to research into Scottie health problems. There was no active fund raising or expenditure in 2020 or 2019.

9. Policy on reserves and fund raising

The policy remains unchanged. The current objective is that all expenditure for the year should be covered by income (before legacies). The trustees acknowledge that they have failed to meet this objective in 2020 and there was a deficit of £732.02 before factoring in legacies (2019 deficit of £11,099.53).

The receipt of legacies is impossible to predict and is outside of the Charity’s control. Therefore legacies cannot be relied upon as a regular source of funding with any degree of certainty. Any legacies received are deposited in low risk Building Society or Bank accounts to generate additional income. The additional income arising (interest receivable) is then applied to fund the charitable activities.

The trustees consider it is extremely important not to become financially complacent and therefore the Charity will actively continue to fund raise to ensure that it has sufficient reserves to (1) help those less fortunate Scotties in need of care and (2) provide a contingency to cover any unforeseen exceptional costs or reductions in income.

Due to the restrictions imposed as a result of the Coronavirus pandemic it was not possible to hold any social events after 23rd March 2020. In addition, the interest rates on the charity’s cash deposits were reduced. Fortunately the charity had sufficient reserves to cover the consequent reduction in income in 2020.

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Section D Independent Examiner’s Report on the Accounts

Report to the members of the Scottish Terrier Emergency Care Scheme

Accounts for the year ended 31[st] December 2020

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view.

Independent examiner’s statement

In connection with my examination, no matters have come to my attention which gives me cause to believe that in any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name

XXXXXXX Date: 18th April 2021 Catriona Bratten Chartered Management Accountant

Address Ridley Cottage Ridley Hill Kingswear Dartmouth TQ6 0BY

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