## **SCOTTISH TERRIER EMERGENCY CARE SCHEME**
## **ANNUAL ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **Section A**
## **Statement of Activities**
## **Our Charitable activities**
The Scottish Terrier Emergency Care Scheme (STECS) is a canine welfare organisation providing specifically for the care of Scottish Terriers in need of new homes or other such assistance as may be deemed appropriate. Our principal charitable activities are:
- Finding permanent new homes for Scotties when their current owners are no longer able or willing to properly care for them. During the year the charity rescued 41 dogs (2019 49).
- Providing foster homes for Scotties when their owners are unable to look after them on a temporary basis (for example, due to serious illness) and where the owner is unable to make any other alternative arrangement for care of their dog.
- Providing where applicable, financial assistance for veterinary care for Scotties that have been formally assigned into the care of STECS.
|**Our Financial activities**||||||
|---|---|---|---|---|---|
|||||||
|||||||
||**note**|**Unrestricted**
**funds**|**Restricted**
**funds**|**Total 2020**|**Total 2019**|
|||||||
|**Incoming Resources**||||||
|Voluntary income|3a|73,610.12|0.00|**73,610.12**|**87,086.92**|
|Fund raising|3b|24,989.38|0.00|**24,989.38**|**31,256.59**|
|Charitable activities|3c|4,970.00|0.00|**4,970.00**|**6,425.00**|
|Investment income|3d|6,566.02|0.00|**6,566.02**|**7,415.71**|
|**Total income**||**110,135.52**|**0.00**|**110,135.52**|**132,184.22**|
|||||||
|**Resources expended**||||||
|Administration|4a|8,207.45|0.00|**8,207.45**|**8,968.80**|
|Fund raising|4b|17,430.90|0.00|**17,430.90**|**14,510.15**|
|Charitable activities|4c|43,161.93|0.00|**43,161.93**|**60,670.73**|
|**Total expenditure**||**68,800.28**|**0.00**|**68,800.28**|**84,149.68**|
|||||||
|**Net incoming resources**||**41,335.24**|**0.00**|**41,335.24**|**48,034.54**|
|||||||
|Funds brought forward||684,004.18|812.97|684,817.15|636,782.61|
|||||||
|**Funds carried forward**||**725,339.42**|**812.97**|**726,152.39**|**684,817.15**|
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 1 of 8
## **Section B**
## **Balance Sheet**
||**note**|**Unrestricted**
**funds**|**Restricted**
**funds**|**Total 2020**|**Total 2019**|
|---|---|---|---|---|---|
|||||||
|**Investments**|5|**686,000.00**|0.00|**686,000.00**|**661,000.00**|
|||||||
|**Current assets**||||||
|Stock for resale||9,804.53|0.00|**9,804.53**|**9,371.51**|
|Debtors & prepayments|6|8,631.12|0.00|**8,631.12**|**8,148.33**|
|Cash at bank||31,299.27|812.97|**32,112.24**|**15,664.96**|
|**Total current assets**||**49,734.92**|**812.97**|**50,547.89**|**33,184.80**|
|||||||
|**Creditors**|7|**(10,395.50)**|(0.00)|**(10,395.50)**|**(9,367.65)**|
|||||||
|**Net assets**||**725,339.42**|**812.97**|**726,152.39**|**684,817.15**|
|||||||
|Funds brought forward||684,004.18|812.97|684,817.15|636,782.61|
|||||||
|Movement in the year|9|41,335.24|0.00|41,335.24|48,034.54|
|||||||
|**Total Funds**||**725,339.42**|**812.97**|**726,152.39**|**684,817.15**|
These accounts were approved by the trustees of STECS at a Governance meeting held on 13th February 2021. Signed on behalf of STECS:
**Signature Name & position Date** XXXXXXXXX **Karl Hahm (Treasurer)** 13th Feb 2021 XXXXXX **Sheila Maw (President)** 13th Feb 2021
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 2 of 8
**Section C**
**Note to the accounts**
## **Note 1 Basis of preparation**
## **1a Basis of accounting**
These accounts have been prepared on an accruals basis and historic costs in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005).
- Accounting Standards.
## **1b Change in basis of accounting**
In 2008 the basis of accounting was changed from cash accounting to an accruals basis as income in that year exceeded £100,000.
## **Note 2 Accounting policies**
|**Membership**|The membership year runs from 1stJanuary to 31stDecember. The annual|
|---|---|
|**subscriptions**|subscription is £10 for single members and £13 for joint members. Annual|
||membership subscriptions are due before or on 1stJanuary. Subscriptions|
||prepaid for 2021 and beyond, as at 31stDecember 2020 are included in the|
||balance sheet as deferred income. New members joining after 30thJune|
||receive the remainder of the first calendar year for free.|
|**Gift Aid**|Tax reclaims on donations and membership subscriptions are included in|
||the accounts at the same time as the money to which they relate was|
||received by the charity.|
|**Dog adoption fees**|Dog adoption fees represent payments from new owners in consideration|
||for the adoption of a dog. The proportion of any fee received in excess of|
||the minimum requested are accounted for as general donations (voluntary|
||income). The minimum donation rates were increased during the year and|
||are dependent on the age and health of the dog.|
|**Investment income**|Investment income represents the interest arising on funds deposited in|
||building society or bank deposit accounts. Income for the year includes|
||interest accrued but not paid to the account as at 31stDecember 2020.|
|**Volunteer help**|The Charity has no paid employees. All help is on an unpaid voluntary|
||basis. The notional value of voluntary help received by the charity is not|
||included in the accounts.|
|**Capitalisation of assets**|The de-minimus cost for capitalising assets is £1,500. At 31stDecember|
||2020 the Charity had not purchased any assets in excess of this cost.|
|**Sales and stock for**|Sales are shown net of payment card commission. Stock for resale is|
|**resale**|Scottie merchandise for resale either through the sales and marketing|
||department or at events. It is valued at the lower of cost or market value.|
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 3 of 8
**Section C**
**Note to the accounts**
## **Note 3 Analysis of incoming resources**
|**3a Voluntary Income**
**3b Fund raising**
**3c Charitable activities**
**3d Investment income**|**Analysis**|**2020**|**2019**|
|---|---|---|---|
||Donations|19,000.04|17,508.10|
||Membership subscriptions|8,421.50|6,872.50|
||Gift aid|4,121.32|3,572.25|
||Legacies|42,067.26|59,134.07|
||**Total**|**73,610.12**|**87,086.92**|
|||||
||Direct sale of Scottie merchandise|17,120.55|10,081.87|
||Events|5,633.83|18,128.72|
||Garden Party ticket sales|0.00|950.00|
||Summer and Christmas draws|2,235.00|2,096.00|
||**Total**|**24,989.38**|**31,256.59**|
|||||
||Dog adoption fees|4,970.00|6,425.00|
||**Total**|**4,970.00**|**6,425.00**|
|||||
||Building Society interest|5,022.35|5,681.66|
||Bank interest|1,543.67|1,734.05|
||**Total**|**6,566.02**|**7,415.71**|
## **Additional notes**
## **Sale of Scottie merchandise**
The income from Events also includes the sale of Scottie merchandise. The net contribution from the sale of Scottie merchandise is:
|e is:|||
|---|---|---|
||**2020**|**2019**|
|Direct sales (note 3b)
Sales included in income from Events
**Total adjusted sales**
Cost of stock sold (note 4b)|17,120.55|10,081.87|
||1,949.22|6,121.41|
||**19,069.77**|**16,203.28**|
||(15,157.67)|(8,825.71)|
|**Net contribution**|**3,912.10**|**7,777.57**|
## **Gift Aid**
At 31[st] December 2020 the percentage of UK members signed up for Gift Aid was 62.92% (compared to 59.52% at 31[st] December 2019).
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 4 of 8
**Section C**
**Note to the accounts**
## **Note 4 Analysis of resources expended**
|**4a Administration**
**4b Fund raising**
**4c Charitable activities**|**Analysis**|**2020**|**2019**|
|---|---|---|---|
||Stationery and printing of newsletter|3,181.05|3,228.87|
||Postage|2,819.51|3,157.78|
||Sundry expenses (see note 4d)|454.81|759.40|
||Liability insurance|1,752.08|1,822.75|
||**Total**|**8,207.45**|**8,968.80**|
|||||
||Stock purchases|15,157.67|8,825.71|
||Events and raffle prizes|876.77|4,651.09|
||Sales postage and distribution costs|1,396.46|1,033.35|
||**Total**|**17,430.90**|**14,510.15**|
|||||
||Veterinary fees|39,499.02|53,846.64|
||Petrol and transport|1,557.90|4,211.81|
||Kennelling and board|1,338.83|1,403.80|
||Other rescue expenses & microchipping|582.18|908.48|
||Dog purchases and donations|184.00|300.00|
||**Total**|**43,161.93**|**60,670.73**|
## **Additional notes**
|**4d Sundry expenses**|Lottery licence|20.00|20.00|
|---|---|---|---|
||Web site costs|83.85|83.85|
||AGM meeting room hire|0.00|191.72|
||Trustee travel expenses (see note 4e)|63.00|221.30|
||Independent examination of accounts|60.00|60.00|
||Floral tributes|88.00|0.00|
||Online processing of subscriptions|139.96|182.53|
||**Total**|**454.81**|**759.40**|
In accordance with Charity Commission guidelines, trustees are entitled to reclaim reasonable expenses incurred in attending trustee meetings or whilst on formal charity business. The amounts claimed for travel to trustee meetings are detailed in note 4e. During 2020 Karl Hahm, Margaret Mabon, David Prime, Gillian Simms and Tracey Smith waived their entitlement to reclaim their expenses. In 2019 Joy Gower and Gillian Simms donated their expenses back to the charity.
Three trustee meetings are normally held during the year but due to the Coronavirus pandemic only one meeting was able to be held in 2020.
.
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 5 of 8
**Note to the accounts**
**2020 2019**
## **Section C**
## **4e Trustee travel expenses and benefits**
||**attendances**|||
|---|---|---|---|
|Mrs Barbara Boyce (resigned 8thFebruary 2020)|n/a|n/a|0.00|
|Mrs Joy Gower (retired 14thApril 2019)|n/a|n/a|93.80|
|Mr Karl Hahm|1|0.00|0.00|
|Mrs Margaret Mabon|1|0.00|0.00|
|Mrs Sheila Maw|0|0.00|0.00|
|Mrs Catherine Marchbank|1|63.00|109.40|
|Mr David Prime (resigned 21stMay 2020)|1|0.00|0.00|
|Mrs Gillian Simms|1|0.00|18.10|
|Mrs Tracey Smith (resigned 31stMay 2020)|1|0.00|0.00|
|**Total**||**63.00**|**221.30**|
All other payments to trustees were for purchases personally and properly made on behalf of the charity.
## **Assets and liabilities**
|**5. Investments – cash**
**deposits**
**6. Debtors and**
**prepayments**
**7. Creditors**|Yorkshire Building Society|85,000.00|85,000.00|
|---|---|---|---|
||Coventry Building Society|346,000.00|321,000.00|
||Virgin Bank plc|85,000.00|85,000.00|
||Scottish Building Society|85,000.00|85,000.00|
||Shawbrook Bank Ltd|85,000.00|85,000.00|
||**Total**|**686,000.00**|**661,000.00**|
|||||
||Gift aid reclaim|3,715.38|3,069.01|
||Interest receivable|3,365.40|4,598.12|
||Prepaid expenses|1,550.34|481.20|
||**Total**|**8,631.12**|**8,148.33**|
|||||
||Deferred income - prepaid subscriptions|10,395.50|
9,118.00|
||Accrued expenses|0.00|
249.65|
||**Total**|**10,395.50**|
**9,367.65**|
Prepaid subscriptions at 31[st] December 2020 comprised £7,281.50 for 2021, £2,257.00 for 2022 and £857.00 for 2023 and beyond.
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 6 of 8
**Section C**
**Note to the accounts**
## **Additional disclosure**
|**8. Restricted funds**|**Analysis**|**2020**|**2019**|
|---|---|---|---|
||STECS Research Fund balance b/f|812.98|812.97|
||Movements in the year|0.00|0.00|
||**Total balance at 31st December 2020**|**812.97**|**812.97**|
**STECS Research Fund –** this represents donations and money raised from events to be applied to research into Scottie health problems. There was no active fund raising or expenditure in 2020 or 2019.
## **9. Policy on reserves and fund raising**
The policy remains unchanged. The current objective is that all expenditure for the year should be covered by income (before legacies). The trustees acknowledge that they have failed to meet this objective in 2020 and there was a deficit of £732.02 before factoring in legacies (2019 deficit of £11,099.53).
The receipt of legacies is impossible to predict and is outside of the Charity’s control. Therefore legacies cannot be relied upon as a regular source of funding with any degree of certainty. Any legacies received are deposited in low risk Building Society or Bank accounts to generate additional income. The additional income arising (interest receivable) is then applied to fund the charitable activities.
The trustees consider it is extremely important not to become financially complacent and therefore the Charity will actively continue to fund raise to ensure that it has sufficient reserves to (1) help those less fortunate Scotties in need of care and (2) provide a contingency to cover any unforeseen exceptional costs or reductions in income.
Due to the restrictions imposed as a result of the Coronavirus pandemic it was not possible to hold any social events after 23rd March 2020. In addition, the interest rates on the charity’s cash deposits were reduced. Fortunately the charity had sufficient reserves to cover the consequent reduction in income in 2020.
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 7 of 8
**Section D Independent Examiner’s Report on the Accounts**
## **Report to the members of the Scottish Terrier Emergency Care Scheme**
## **Accounts for the year ended 31[st] December 2020**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act; and
- to state whether any particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view.
## **Independent examiner’s statement**
In connection with my examination, no matters have come to my attention which gives me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Name
**XXXXXXX** Date: 18th April 2021 **Catriona Bratten** Chartered Management Accountant
Address Ridley Cottage Ridley Hill Kingswear Dartmouth TQ6 0BY
Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 8 of 8