Trustees’ Annual Report for the period
From 01/11/2022 To 31/10/2023
Charity name: Whipton Community Association
Charity registration number:275417
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our aim is to provide a bright, flexible social space in the heart of Whipton, Exeter for the use of all in the community, both local and from farther afield. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main hire activities are: Children's Parties/Events Fund raising events Clubs/Society meetings Social/Recreational events Coffee mornings Education Fitness classes |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Confirmed. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We are a volunteer run, non-profit organisation that manages a small community hall in Whipton, Exeter. The hall is primarily used for private hire for parties, community clubs, for both children and adults. We also organise events and tell ticket revenue such as Easter Disco and Children Train Track Days (event where you build giant toy train tracks). The hall hire fee / ticket costs are intended to cover operating costs, providing a cost effective space for all the community. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity holds £21k of reserves, and made a small loss for the year as it undertook some essential repairs and maintenance, including upgrade of windows. It utilised its reserves to fund this activity. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold necessary reserves for future repairs. The community hall is in historic/old church therefore may require more upkeep than a more modern community hall. |
| Amount of reserves held | Para 1.22 | £21,374 |
| Reasons for holding zero reserves |
Para 1.22 | As mentioned above – emergency upkeep reserves. |
| Details of fund materially in deficit |
Para 1.24 | No deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Charity is a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election by the board of trustees. Each potential trustee puts themselves forward and must be seconded by another trustee. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Whipton Community Assication |
|---|---|
| Other name the charity uses | Whipton Community Hall |
| Registered charity number | 275417 |
| Charity’s principal address | Whipton Community Hall Community Hall Pinhoe Road, Exeter EX4 8AD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Charlotte Dalvi | Appointedpostyear-end | |||
| KerryGamson | Appointedpostyear-end | |||
| Sarah Fayter | Appointedpostyear-end | |||
| Tom Howourth | Treasurer | Appointedpostyear-end | ||
| Mark Bodell | ||||
| WendyBodell | Chair | |||
| Anne Channing | ||||
| Rob Hobley | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Tom Howourth Full name(s) Thomas Howourth
Position (eg Secretary, Treasurer (trustee) Chair, etc)
Date
26/08/2024
Balance Sheet Whipton Community Association As at 31 October 2023 CutrntAssets VKABM 9.705 1 $43 14 TJEO JL837 M272 Creditors.. amounts lallln k¢ounts due wTrthin o L7 IrrtrfftiTrhJwi¢e 755 NeicuffeAtAssets ID¥blUtlesl 21J74 2LaSi Totsl As5etsle55 CufFent Liobiliibes ZlJ74 2L MetAssots IlJ74 Cèpltsland Reserves Currtfit 13J61 IlJ74 2L851 l. Prfttyurln¢ludd Uokwntlncomeln •dv•rKe lor se¢ondarydoubleglazln> 2. kcrnèlsfDrO(ioberre8ular hall ntaI piu5 H•lio¥Jeenevents. 3. Insur•nc prepaynM. Nnsto 31103124. 4. Party depo%ts £187.50, PuL5e HealthurÈ sessions £170, Chr15tmas events £164. LèdOes141ght£30. Prk>rytar Intludtd £iOk R*•rf forsecondary double8latiAR that has been retO8nised ye•r.
Profit and Loss Whipton CommunityAssociation For the year ended 31 October 2023 Turnty4er IL4 ?6.1 1 E¥thtGrartthir Costof Sales Grw 45m8 ' Admlnlstrtk¥e Costs I(1(d Fv 35.740 970 D05Chxs Lll 75 IIT ITsyx¢L4715 153 5.575 Operating Profft I). Profit on Ordinary AlVIlbs BtforèT&aiion Prtsfft afteTTaxti 1.£25k rtteNed t)w¥dssrfMd•ry d¢ubleW•zin8 fot th¢h•U l•xpthlltyftd£30klrt¢lud•d In 8uildln8$1 Grounds). 2.SXrf>ktlon (or CNtdrtn 8r•ntl+yMoo Musl¢equlpmentpur¢h• 3.58cty) 1ors•l dfridy th•tw•w¢rtlrt• r•ffl¢ £750d¢nlS¢n IrwDQué•ns He•1 btkshow.4739s•1• olmty)
- kloo Muslcsos31onsaie no lon¥errunnlnF In thecvrrtnt yearwe¥enernted £l.Sk¥rossprnflt 4Yhlch includ £5fy18rwi aDd £739 f¥orn thesale olsome dtheeqtsipment pwch85ed fof ihe sessK)ns.We started the se5yon5 irttht prior year (to Iyloml durin8 Whkh wÈm•dt iossof£3 Thtrlot•.ovr1**ar•shclfv¢l £1.5k gross iossforthe Moo Musksesslons. S. IKludes £3 fof secondary double gla8. Thts hasnrfbeeft cawiatisedas theworkshave mefeiy brought windrmsupto currentstsndard5s9we nrtwn5idered animpro¥emenL£L8hfororepla¢ementbe•tiotl alrcoDditionin8unlE iThthe kiichen.
- IludeS £575 fof •AdllBhtln8qU1PXltt1 fordlscos andotherWCA¥ont&
Independent examiner's report on the accounts
Section A Independent Examiner’s Report Report to the trustees Charity Name Whipton Community Association On accounts for the year 31 10 2023 ended Set out on pages
| Charity Name Whipton CommunityAssociation |
||
|---|---|---|
| 31 10 2023 | Charity no (if any) |
275417 |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31 10 2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a qualified member of [insert name of~~ applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body |
Tom Howourth | 25 01 2024 |
|---|---|---|
| Thomas Howourth | ||
| ICAEW |
Oct 2018
1
IER
(if any):
Address:
350 Pinhoe Road, EX4 8AF
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER