## **Trustees’ Annual Report for the period** ## **From 01/11/2022 To 31/10/2023** ## **Charity name: Whipton Community Association** ## **Charity registration number:275417** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our aim is to provide a bright, flexible**
**social space in the heart of Whipton,**
**Exeter for the use of all in the**
**community, both local and from farther**
**afield.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The main hire activities are:**
**Children's Parties/Events**
**Fund raising events**
**Clubs/Society meetings**
**Social/Recreational events**
**Coffee mornings**
**Education**
**Fitness classes**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We are a volunteer run, non-profit**
**organisation that manages a small**
**community hall in Whipton, Exeter.**
**The hall is primarily used for private hire**
**for parties, community clubs, for both**
**children and adults.**
**We also organise events and tell ticket**
**revenue such as Easter Disco and**
**Children Train Track Days (event where**
**you build giant toy train tracks).**
**The hall hire fee / ticket costs are**
**intended to cover operating costs,**
**providing a cost effective space for all**
**the community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity holds £21k of reserves, and**
**made a small loss for the year as it**
**undertook some essential repairs and**
**maintenance, including upgrade of**
**windows. It utilised its reserves to fund**
**this activity.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We hold necessary reserves for future**
**repairs. The community hall is in**
**historic/old church therefore may**
**require more upkeep than a more**
**modern community hall.**| |Amount of reserves held|Para 1.22|**£21,374**| |Reasons for holding zero
reserves|Para 1.22|**As mentioned above – emergency**
**upkeep reserves.**| |Details of fund materially in
deficit|Para 1.24|**No deficit.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Charity is a going concern.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election by the board of trustees.**
**Each potential trustee puts themselves**
**forward and must be seconded by**
**another trustee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Whipton Community Assication| |---|---| |Other name the charity uses|Whipton Community Hall| |Registered charity number|275417| |Charity’s principal address|Whipton Community Hall
Community Hall Pinhoe Road, Exeter EX4 8AD| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charlotte Dalvi||Appointedpostyear-end|| ||KerryGamson||Appointedpostyear-end|| ||Sarah Fayter||Appointedpostyear-end|| ||Tom Howourth|Treasurer|Appointedpostyear-end|| ||Mark Bodell|||| ||WendyBodell|Chair||| ||Anne Channing|||| ||Rob Hobley|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Tom Howourth **Full name(s)** Thomas Howourth **Position (eg Secretary,** Treasurer (trustee) **Chair, etc)** **Date** 26/08/2024 Balance Sheet Whipton Community Association As at 31 October 2023 Cutr*ntAssets VKABM 9.705 1 $43 14 TJEO JL837 M272 Creditors.. amounts lallln k¢ounts due wTrthin o L7 IrrtrfftiTrhJwi¢e 755 NeicuffeAtAssets ID¥blUtlesl 21J74 2LaSi Totsl As5etsle55 CufFent Liobiliibes ZlJ74 2L MetAssots IlJ74 Cèpltsland Reserves Currtfit 13J61 IlJ74 2L851 l. Prfttyurln¢lud*d Uokwntlncomeln •dv•rKe lor se¢ondarydoubleglazln> 2. kcrnèlsfDrO(ioberre8ular hall ￿ntaI piu5 H•lio¥Jeenevents. 3. Insur•nc* prepayn*M. Nnsto 31103124. 4. Party depo%ts £187.50, PuL5e HealthurÈ sessions £170, Chr15tmas events £164. LèdOes141ght£30. Prk>rytar Intludtd £iOk R*•rf forsecondary double8latiAR that has been retO8nised ye•r. Profit and Loss Whipton CommunityAssociation For the year ended 31 October 2023 Turnty4er IL4 ?6.1￿ 1 E¥thtGrartthir* Costof Sales Grw 45m8 ' Admlnlstr*tk¥e Costs I(￿1(*d Fv 35.740 9￿70 D05Chx*s Lll 75 IIT ITsyx¢L4715 153 5.575 Operating Profft I).￿ Profit on Ordinary Al￿VIlb*s BtforèT&*aiion Prtsfft afteTTax*ti 1.£25k rtteNed t*)w¥dssrfMd•ry d¢ubleW•zin8 fot th¢h•U l•xpthlltyftd£30klrt¢lud•d In 8uildln8$1 Grounds). 2.SXrf>ktlon (or CNtdrtn 8r•ntl+yMoo Musl¢equlpmentpur¢h• 3.58cty) 1ors•l* dfridy th•tw•w¢rtlrt• r•ffl¢ £750d¢*n*lS¢n IrwDQué•ns He•1 btk*show.4739s•1• olmty) 4. kloo Muslcsos31onsaie no lon¥errunnlnF In thecvrrtnt yearwe¥enernted £l.Sk¥rossprnflt 4Yhlch includ £5fy18rwi aDd £739 f¥orn thesale olsome dtheeqtsipment pwch85ed fof ihe sessK)ns.We started the se5yon5 irttht prior year (to Iyloml durin8 Whkh wÈm•dt* iossof£3* Thtr*lot•.ov*r￿1**ar•shc￿lfv¢l £1.5k gross iossforthe Moo Musksesslons. S. IKludes £3￿ fof secondary double gla￿￿8. Thts hasnrfbeeft cawiatisedas theworkshave mefeiy brought windrmsupto currentstsndard5s9we nrtwn5idered animpro¥emenL£L8hfororepla¢ementbe•tiotl alrcoDditionin8unlE iThthe kiichen. 6. I￿ludeS £575 fof •AdllBhtln8*qU1PX￿ltt1 fordlscos andotherWCA*¥ont& ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the trustees** Charity Name Whipton Community Association **On accounts for the year** 31 10 2023 **ended Set out on pages** |Charity Name
Whipton CommunityAssociation||| |---|---|---| |31 10 2023|**Charity no**
**(if any)**|275417| |||| |(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31 10 2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of~~ applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**|Tom Howourth|25 01 2024| |---|---|---| |||| ||Thomas Howourth|| |||| ||ICAEW|| **Oct 2018** 1 **IER** ## **(if any):** **Address:** 350 Pinhoe Road, EX4 8AF ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**