poo Rw5tetedCh*xi' fy).2"j3"i DO)hNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ST MARCH 2021
DOWNHAIA (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 (I4't51eTr"HaU51 Commwi .SoCIatio RegSthdCbt. no. 2"53",3 TABLE OF coKfENTS Pa Legal and Administrative Infomiation 417 Trustees Report Independent Examinerfs Report ststement of Financial Activities io Balance Sheet 11/14 Notes forming part of the Financial Statements
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 Dtj Regsttyt4(tstiy no.1",53y3 Le al and Administrative Information Status: The organlsatlon Is an unincorporated association formed under a trust deed and registered as a chartty numbered 275373. The Trust Deed sets out the charivs objects and powers and how it is to be governed. Trustees: Kristina Green (chair) Gwen Smith (secretary) Vera Ward {treasurer} Maxeen Blackman Margarita Paul Lynn Edwards Office: Downham {Wesley Halls) Community Association 2 Shroffold Road. London BRI SPE Tel: 0208-69&1464 Independent Examiner: Stuart Edwards & Co Kemp House 152-160 City Road London ECIV 2NX Bankers: Barclays Bank PLC Leicester LE87 2BB
DOHAm (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 DQQ Regs¢eredCh•Dw no.2-,5373 The term "we" and 'ourf' is being used throughout for "the Trustees" The trustees present thelr report along with the charivs financial statements for the year ended 31st March 2021. The financial statements comply with the charitys trust deed and applicable law. The trustees The appointment of trustees is carried out in accordan with the Trust Deed which governs the conduct of the charity. In order to be accepted as a trustee. the candidates need to be elected onto the committee as an advisor first of all thereafter the advisors are required to attend the committee meetings regularly for one year. If they prove to have the right skills nd aptitude and are worthy of the trusteeship then they automatically become a trustee of the association the following year. If an advisor. or a trustee. misses three meetings in succession without extending adequate apologies then they shall no longer be able to Serve on the management committee of the association. The AGM of the Association is advertised locally 2 weeks prior to the AGM meeting. The ASSlatiOn.$ Pu To operate a Community Centre providing affordable facilities for the local multicultural communities in pursuance of social welfare for recreation, education, and leisure-time well-being. To enable people to pursue their interests in a safe and welcoming environrnent. to enable and facilitate the development of small businesses and charities to act as a disseminator of information to be part of a wider network of local charttable organisations Develo ment Artlvities and Achievements to Benefit the Publlc In planning the Centre programme the trustees keep in mind the Charity Commission's guidance on public benefit. They consider that in these temis the performance of the charity this year had been very good whilst managing its financial posttion to a very ti8ht budget.
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 Dat4ithèm (Il"esle%"HaUsl Coz¢. .4ssociation Reg5te(odC¥iw no.2-.5373 Chan e of the Asso¢latlon's Lease ¢onditlons Our centre was identified by the council as providing a "core provision within the borough" and In order to bring it in line wrth other similar community centres within the borough the council offered to change the Association's lease either by.deed of variation. or"5ide letterf. A "slde lettert to the Lease Agreement was eventually agreed and signed on 9th April 2018 with a proviso that the Association accepted a full responsibility for the management, repairs and maintenance and health and safety compSiance with respect to the buildings and its ground5. The requirements of the-side letterf commenced from 12 January 2017 in return for a peppercorn rent. From January 12 2017 the Association has accepted the responslbllity for all maintenance and repairs and safeguarding of the premises. However, the association shall still be required to pay for the insurances. business rates, gas, electricity eommunications and the workers. wages. The organisation shall comply with regular legally required health and safety compliance tests such as= water ndr(lon against Legionella bacteria. fire safety equipment. alarm and premises tests and Portable Electrical Appliance Tests. Covld 19 Lockdown On 18th March 2020 all activities stopped: _ and the ntre officially closed down as per the governmenys advice to combat the impending Covid 19 infection pandemic. Throughout the lockdown period the senior premTses officer, Joe Clements, was placed on furlough and he returned to work on 7thJune 2021. The Centre reopened on 12th April 2021. Whilst the Centre was at lockdown we took the opportunity to repaint. reorganise storage spa5 and clean the halls and take stock of equipment and furniture. Before reopening the Centre and to comply with the governmenys guidelines about the restriction of the spread of Covid 19- we removed furniture that was covered in fabric out of the reception because it could not be easily cleaned regularly: we purchased 2 upright sanitising stands. we registered with the NHS for their track and tra scheme Increased our cleaning regime introduced a one-way system for people'5 movements. Wore face protection masks at all times and endured the self-distancing regime. We displayed various covid compliance information in strategic points. Singin8 was not allowed All of the doors and windows are ill-fittin8 and are draughty and the Centre does not have air-conditioning therefore ventilation was not an issue. Regardless of this Brighter Horizons kept all the doors to outside open at all times.
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 DO Oi"e51ts.Hall51 cotytrxmtt' .4sSOLIIO On 12 April 2021- The Brighter Horizons charity for people wtth dlsabilities were the first group to restart their operations at the Centre . As they were the first organisation to return they had the advantage of havin8 the premises to themselves and thus they were able to comply with all the governmenys guidelines. They divided their service users into-bubbles" where only a limited number of people were able to attend. They kept to the distancing rules and they wore all necessary personal protective equipment. To have a good ventilation of the premises they kept the doors open throughout the duration of their stay which, needle5S to say, our energy bi115 sky-rocketed in that period. Corona an ene su lier of The Centre received supply of gas via Lewisham Council who purchase the energy from a energy supplier Corona Energy. Following lot of problems with the Corona Energy Suppller the Council have now changed the provider to Total Energies Gas & Power Limited. Re alrs and maintenance of the bulldin Throughout the year we have undertaken many repairs to the building i.e. repaired leaking taps, flushing units, changed many lights, repaired damaged doors. repaired gas boilers, cleared gutters and repaired a several parts of the flat roofs as well as carried out statutory safety compliance tests. We changed all automatic light swf(ches to manual ones in order to save energy. The automatit light switches tended to stay on for much longer than they need to be turned on. Grou that ula rated from our Centre are: {in alphabetical orderl Adult Leamin Lewisham supported learning & Mindlift courses - World of Music. Dance experience, short mat bowls and sport fitne55. Bri hter Horizons Inc. Or . Chari a full-time provision for people with learning and physical disabilities CDK Martial Arts Clubs . Tae Kwon Do & MuayThai classes for children, adults and families Cheer London Allstarz- cheerleading and gymnastics classes for children and adults Communi Choir- choir for young adults onwards Coo er School of Dance and Theatre Art-classesfor children and adultsteaching dance and theatre art First Ste s -ParenVCarer baby & toddler club - a seFF-help group organised and run by volunteers Ju itsu Marshall Arts Clubs for children and adults Sacrpd Church of Africa Minist regular worship and gatherings Seventh Da Adventist Church - regular worship and gatherings Shekinah House of Praise Minist - regular worship and gatherings The Pathfinder Club-for young people from 10 years of age Welcome Lunch Club- a self-help group organised and run byvolunteers on Fridays ein -well Silver Lunch Club-organised by Age UK on Thursday
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST WIRCH 2021 (Il"esle%.Ffall51 ASSOC1( R¢gisieredChBDry llo. !:53-. j Throughout the lockdown period we had many enquiries about reopening of the centre unfortunately because of the UnrtaInty of the restarting we had to put many 8roups off,. however, as soon as the lock-down was canlIed we were able to reestablish all of the pre- lockdown programme. Our future are to: As the lease with Lewisham Council is coming to an end at the end of September 2021; _ to discuss and renegotiate a new future for the Centre aiming to protect all of the programmethat currentlyruns atWe51ey Halls. (Beforewe returned from the lockdown we have been advlsed of an 18 months extension to the lease that would expire In March 2023. to malntain the premlses to a 8ood stsndard to Ilaise with external partner5 to continue providin8 a safe environment for local people to meet, learn, train and enjoy their Ilves. To regularly review the assoclatlon's flnancial and management procedures to safeguard the longevlty of the association. To be consclous of the ener consumptlon to mlnimise the centre's carbon footprint To secure funding from external 8rant-glvlng or8anisations to help finance new Inltlatives hanks It is because of our dedlcated workers and volunteers that the Centre Is able to manage the centre to stay open 7 days a week up to 13 hours per day. We need to extend our thanks to them all.we would Ilke to thank Colin Stevens and his associates for voluntarily malntaining the lar8e lawns and the border bushes outside of our building throughout the lockdown (the Centre was closed but the grass never stopped 8rowing11) roval This report wa5 approved by of the Assoclation's trustee5 and signed on their behalf bv: Kristina Green Chair of the Management Committee Vera Ward Treasurer of the Management Committee .Date
DOWNHAM IWESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 P¢prtldC1 *x7.2",J373 Independent Examiner's Report to the Trustees of Downham {Wesley Halls) Community Assoclation I report to the charity trustees on my examination of the accounts of the charity for the year ended 315t March 2021 which are set out on pages 9 to 14. Responslbllltles and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I repiyt in respect of my examination of the chariWs accounts carried out under sertion 145 of the Act and in carrying out my examination I have followed all the applicable Directions gtven by the Charity Commission under section 145{Sllbl of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: the accounting records were not kept in respect of the tharity as required by sertion 130 of the Act: or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2(MJ8, other than any requirement that the accounts give a 'true and fair viev/ . which is not a matter considered as part of an Independent examination. I have no COnrn5 and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stuart Edwards, Chartered Accountant Kemp House, 152-160 Cty Road. LONDON, EC1V 2NX i. Ll .Date
DOWNHAM IWESLEY HALLS) COIAPIUNITY AS81)CIATION STATEMENT OF FINANCIAL AE$ FOR ThE YEAR ENDED 31ST IAARGH 2021 2020 Total Incomo and onth)wrn•nts from: Volwtsry I(•.Do1wt10¥ 211 11 222 286 GAht In¢om• C¢ntr¥ IAcom• 25.COJO 25.000 1{133 31,316 17.182 82,840 82.840 Total Incomg 17.182 211 83.137 83.348 Expondlrg RalBlng FundB tabA¢U¥l¥ 17,182 4638 SQ820 89.175 89.175 T(41 Ex1Jr¥ 17.182 33.638 50,820 89,175 89,175 5,581 5.581 211 ffj,038? (5,827) Nat Mov•mont In fund8 bfilltt at 1 2020 &581 121963 4$81 129.616 (6.0381 133,LXII 1&82T) 135.443 1653 2.442 Fund• lan¢• * 31 ltrr¢h 2021 f2n3 2.653 131514 135,197 2.653 126.963 129.616 STATEMENT OF TOTAL RECOGWSED GAINS ANO LOSSES Thèyo w•r• no r¥cogni$4d •nd ¢rtP•rtr•n th¢¢• I1•d In th• Statsment of Fin•ncial Athit
DOWNPIAM (WESLEY HALLS) COMAIUNITY ASSOCIATION BALANCE SHEET AS AT 31ST MARCH 2021 2021 TANGI8LE FIXED ASSETS CURRENT ASSETS Debtors & Prepayments Ca8h at B#nk 11.262 119,978 131,240 135,678 138g53 CREDITORS . Amounts falllng duo wlthln one year 10 3,806 3.806 1,674 1,674 129,M6 135.147 NET A$ss 135,197 129.616 R•sèrv68 General Funds Dèsignatsd Funds 13 13 74,463 52,500 126.963 52,500 132,544 Restrlcted Funds 12 1653 2.653 TOTAL CHARrrY FUNDS 135,197 129,616 Approved by the managwfnt eornmlttee and slgn•d t)n Its beh. .. Kristin• Green I Chalr) ..Vera Ward ( TT•asuTrr on ao-q-21 Tho notss on pag•s 11 to 14 lonn part of th•se flnanelal ststèm¢nts. 10
DOWNHAII (WESLEY HALLS} COUIAUNrrY ASSOCIATION IOTES FORMING PART OF THE FIIIANCIAL8TATEIAEMTS FOR THE YEAR ENDED 31ST IA4RCH 2021 l. AccouKllMG POUCIES •) Th• a¢¢ounts pr•par•d tn ¢¢onl•K• Aett •nd R•p¢r •pplkablo In th• VK Rqpubll¢ of Imland IFR8102) { ¥Arnrylgdfr at¢ountlng p•rlod• ccffim•nclw from l J•nwry 20181. Yh• ciwmy l• • Pltbllc Bon•frt Erthy by FR8101 Th• oUntr ar• prnyr•d ITh t•rtlng i fffilch l• tlw fvnclIon ofth• Th• prfn¢lp•l a¢c•unlng poblcb•• ¥w••t ouibth. c} Qrnnl•, kncludlng thow hrth• ptsr¢ha•• dllx•d 4r• r•¢0llnld kn th• R••ourE •xp•nd•d InclLth attr1•bI• VATTAthbBh ¢•hh¢4 b• r•co¥•r•d. ov•thMd co•1 bglng Ippoord on th• b••lB 01 ••lkn•t al •t•ff Ilm• •tyrlWb•to••ch •cUv. 01 Ollk••gulwnwrt u••fvl IW• grnr Ihan ofi•y•w And • purclw4• p h) UnMtrl¢tgd lund• •r• d¢fi•U •nd •th•rIn¢Ing or g•n•rnt•d forth• oblKts olth• chwlty wlth¢xrt lurth•r p•¢m•d puwand 4r• •y•lbIl •• g•n•MI lund•. 11 Ro•td¢t•d fund• •fvto b• uMd pwpoM• * llld by th•donor. p•M1¢ provknlon b• pM¥ld•d thMu9h a d•fin•d ¢Or1rfb W•m• andth• In th• ymr. dlwurth du ml ¢h •1 b•nk •nd ln h•nd Indud•• ¢••h •tortl•rni hwty Nqukl In¥•sln 4)pwlng of1 oBltor•knfArace4>w atramowlng forany du•. 01 Thg Charfty I1[¥01 •8¥91¥ •nd WAltl•¥ ¢f• klnd It41 quamfy as bmlc flnancLql InthM0 Bll81c Inslrum8nts rBcognld
DOWNW (¥sLEy HALLSI COM4WMTY ASSOUArnN NOTES FOThP4G PART OF THE FIIiAIXLAL $TATEIIENTS FOR TrEYEAR ENDED JISTIAARCH 2021 Tcéal 2a Volurtw 211 11 2b amrrta c¥. LB.L•wtsIrn. Co¥ld Support 2£ Contr• Iw)A.' UBwGroup Everrts & Meettr4J• Efjfrryy F•gd In Tar WR¢ JR8SUpp0rt Sundry .707 9.452 69.707 9.452 a681 1lSO 1150 17,182 17.112 JlJtS &2.840 828 17.IB2 49.658 38.141 Z205 88.204 88,201 49.858 36.141 21.872 1,921 32. 21.672 1.921 ab GOVERIIAPXE COSTS d•pendent EyAThthrrf F• 21 9T1 21 971 4. NET INCOIING RESOURCES FOR TrEYEAR ahsr¢h•ryl 51.638 Employern 111 Pension contr1() X277 51.wtr centro Mani9worEwfvabw a8 TAUTION 7. TRLK8TEE REIWNERITION & RELATED PARTYTrANSAeTIONS Notn* any rpmunerth dngtheYr¢202Q&NI>. NDlrnwel {202044C&>
DOIITrIHAM IWESLEY HALLS) ¢OMMUNrrY ASSOCIATION NOTES FORMING PARY OF THE NANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 TANGIBLE FIXED AS8ET8 Totsl Openlng B•larK• Addldon• Clo•lrvJ 8¢• 4400 Oponlno Balanc• Chary•lor th• y••r CloslrwJ an 350 4310 310 NET BOOK VALUE LAST YEAR r poMl• at • 01 £31.787. Th• l•aM for a tswnty ywr t•m from th9 29th S•O)Ib•r 2001. A d l•tt•r to tho t•••• w4• •lwd on Smh Aprfl 2018, In whkh In •x¢h•ry• for • p•pTcoM r•nt lh• chwlty took lull r••pomlbll lor r•wlY¥ and rnalftt•na. •nd hMIth and •&tY compl1•n wlth r••p•ct tot bld11¥al •nd f•Wrnm•rt alth••ld• l•tt•r¢¢fflm•nc•d t 12¢h Jonuwy 2017. . DEBTORS & PREPAYIIE14T8 3.276 11,262 10. CREDITORS:Anuth lalllno du• wttNn on• y•ar Taxatlon and sodal 8•ciwSty Oth•r¢r•thior• & A¢¢nb 1.674 1,674 11. ANALYSIS OF NeT 88ErS BETVEEN FUNDS Tarylbl• Ftx•d Av•l• Curywrt A•a•ts Ciiriont UabtllU•• 83> 13M061 1803 138.963 13,8061 136.197 13
DOWNHAM IWESLEI HALLSI CO1•AuNy ASSOCIATION IIOTes FORMING PARTOF THE FINANCIAL sTATEprs FOR THE YEAR ENDED 31ST MARCH 2021 11 RESTRICTED FiINDS INCOME L.&Lowltshm . Sundry EXPENDITURE Stsff Costs PY•ml ProJ•¢t ¢ts Surplu$ fortho Yr B•l•n¢o 1st 202 8alan •t 31st Illrch 2021 2.653 Frknids ofWe8hy Hal: to ¢•W0P ¥wvice 13. PIOValENT IN TOTAL FUNDS At lThcomiffj Oulgrthio At l$t Awil Resou1 R8•ourc88 318t Mar¢h 2021 R•stslct•d Fund¥ INote121 17.182 117,182 Unre8tricted Fund• t)o•i9nated Fund G¢nevdl Fund¥ Total Unm8tricted Fund• 51500 74,463 128,963 52AQO 39219 39219 133, 133,638 132.544 Tolal Fund8 129,616 56A01 150,820 135,197 Purpose of D•slgrAt8d & Gon•rdl Fur d•8Sgnated fyn(18 ar• •arrnarked in partto UPgr¥de and I•1rthe Th• Pgrad0 of th• heating syst•m and thg r9placenlrt ol¥hindtyK4 Thich are •xp•¢t8d to bg v•ry ¢osIty. R•palr8 may also neoded to the S•rye ham roof. Htrpver de8igRal•d funds may be appliod to th18 In th• event of any tsmll ¥hortfall ift thiB funding. Building IB unfortunal•ly g•n•ralty Ire co81ty than expe¢t•d since oth•ryk is u&uallM Identifd afknra¢c•s8 1 beon &tsbliulwd to th• mtsre drfficult Parts of th• bulldin# such as th• root. addition Major rwirwork could rwult In the ¢lo•uY• of facilitles to en•bl• the repairwr*thto b• ¢arried ouiand could result in loBs of In¢m from u8•rd grouw which may need to b• 14
DOWNHAM (WESLEY HALLS) COPAAIUNfp( ASSOCIATION APPENDIX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 l. Stsff Co¥ts Salarlès & St¥ff Paym•nts Prol•$8knal F Trnlnln9 24717 49,Ot8 49.858 2. Prnml• R•nt & Water Ch•ry Small Furnltur• & Equlpm•rtt Ropalr• Rn•1• & Malnt•nan Boller R•plac•mont Cl•anlng Al*mM I S•eurfty Llght & H•at 8ulldlng8 In$urnnc• G•n•rnl In•urnn 8undry Exp•n• D•prnclatlon 9218 ST85 14.616 2,288 257 717 1,260 1,031 522 21,672 36, 141 3. Ctynmunlcatlon• T•l•pfvon• 1.342 679 1,921 1, 783 422 2,205 Gov•rn•n¢• CtJ•ts Ind•p•YMhnt ExarnIn¢?n F• L•gal Expon•o• M••tlng• Expem 21 971 Totsi Spond 89,IT5