Yaxham Village Ameni�es Associa�on
Report to the Chairty Commission for the year 1[st] January to 31[st] December 2024
The Trustees of Yaxham Village Ameni�es Associa�on administer and maintain Yaxham Village Hall for the benefit of the residents of Yaxham and the wider community who use the facili�es available.
In a repeat of last year’s report, 2024 was extremely successful in terms of bookings at the hall. The calendar shows the hall is occupied by various groups throughout the week and there are many children’s par�es at weekends. The downside of that is that the hall may not be available for last-minute bookings that cannot be made in advance, ie wakes. However, we are sure that it is appreciated that without regular bookings the hall would not be financially viable, nor would there be the broad range of ac�vi�es available to those in the local area. Our Bookings Secretary does very best she can to accommodate last minute events for people who live, or have lived, in Yaxham.
We have been without a Chair since January 2021. I have covered many aspects of the role of Chair and am happy to con�nue as Treasurer but struggle dealing with ma�ers that would usually be handled by a Chair and am aware that there are aspects of management that aren’t being covered. We are very keen to recruit more trustees to keep the Village Hall available for mee�ngs.
An applica�on was made to Breckland for grant funding to cover the cost of re-sanding the hall floor and renewing supports, flooring and new carpet for the stage. The carpet on the stage was sorely in need of replacement and the stage creaked when walked on, highligh�ng the need for the supports to be strengthened. A second applica�on was made for an air source heat pump heater for the Community Room. The radiators had not been func�oning fully (despite ‘experts’ having been called in) and the hea�ng had to be boosted with electric fan heaters that are expensive to run. We received no�fica�on on Christmas Eve that we had been awarded a grant for the air source heat pump, but not the floor and stage. To comply with the condi�ons of the grant, the work had to be completed by 1[st] February. We were extremely fortunate that the company who installed the air source system were able to complete the work in �me. Work on the stage was completed in January 2025 (outside of the year being reported upon). The sanding of the hall floor will be tackled when funds are available.
In terms of fundraising, the Community Café con�nues to thrive. We successfully applied for a £500 grant from Breckland for a D Day commemora�on event which took place on 6[th] June. This was promoted as a free event and was a�ended by approximately 60 people. Commemora�ve gi�s were purchased and there was a free raffle.
Yaxham Village Amenities Association Accounts for the Period 1st January to 31st December 2024
| Balances brought forward from previous year Current Account CCLA/COIF Deposit Account Business Premium Account Receipts and Payments Account Receipts Village lets Miscellaneous Bottle bank Community Café Donations (£3,144 from CIC) Lotto Grants Fundraising Events CCLA Interest Total receipts Payments Phone/broadband Council Tax Electricity-Hall Electricity-Church Room Gas Water Miscellaneous Community Room expenses Caretaker/cleaning Cleaning materials Bookings admin Website Veolia Maintenance and Repairs Licences and subs Insurance Bank Charges Total Payments Net receipts/payments for the period Balance carried forward Balances Current Account CCLA/COIF Deposit Account Business Premium Account |
£2,227.72 £7,322.46 £4,521.99 £6,190.48 £0.02 £0.02 £6,749.73 £13,512.96 £26,396.75 £23,703.10 £1,769.58 £11.44 £0.00 £317.58 £624.00 £670.00 £3,144.00 £164.75 £64.00 £500.00 £11,500.00 £760.00 £1,230.00 £363.40 £331.51 £33,621.73 £37,928.38 £342.64 £311.12 £219.05 £263.36 £6,165.67 £11,015.65 £155.80 £171.08 £518.70 £970.66 £349.06 £350.52 £2,218.68 £153.98 £0.00 £11,112.00 £10,748.80 £11,333.70 £1,530.94 £320.45 £4,588.80 £3,600.00 £105.60 £196.60 £545.36 £547.83 £704.95 £2,678.11 £180.00 £727.92 £1,272.33 £896.70 £71.40 £41.93 £29,717.78 £44,691.61 £3,903.95 -£6,763.23 £10,653.68 £6,749.73 £1,268.27 £2,227.72 £9,385.39 £4,521.99 £0.02 £0.02 £10,653.68 £6,749.73 2024 2023 |
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CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustees Yaxham Village Amenittes Association On accounts for the year ended 31 December 2024 Charity no (if any) 275133 Set out on pages Attached I report to the tnjstees on my examination of the accounts of the above charity (Ihe Trusy) for year ended 3111212024 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Tnjst's accounts carried oui under section 145 of the 2011 Act and in carrying out tny examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examIneS statement I have completed my examination. I confirm that na material matter5 have come to my attention in connection th the examination which gives me cause to believe that in any material respecL the accounting records were not ke of the Charities Act," or the accounts did not accord with the accounting records", or the accounts did not comply with the applicable requirements conMIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no cOnmS and have come across no other matters in connection with the examination to which atterrtion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. in accordan with section 130 Signed: Date: 2510212025 Name: William Grosvenor Hinks Relevant professional qualification(s) or body {if any): B.Compt. {Unisa) IER Oct 2018
Address: Martyrfs Cottage Church Road EAST BILNEY, NR20 4HN Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. Nothing to disdose IER Oct 2018