Dennington Village Hall
Trustees Report
Year Ending 31[st] March 2022 Legal and Administrative Information Principal Office: Spring Farm House, The Street, Dennington IP13 8JF
Committee: Chairman Jo Cartwright Treasurer (acting) Jo Denton Vice Chair Jo Denton Hall Manager Vashti Mouncer (not a Trustee) Trustees James Maberly, Robert Rous, Roy Steward, Sam Stewart, Jenny Dyne, Penny Evers, Kate Vascardi, Daniel Allison, Anne Keyes, Rebecca Smith & Mary Mann Bankers: Barclays Bank PLC Market Hill, Framlingham Suffolk IP13 9AW Charity Registration Number: 275024
General Information
The Trustees present their annual report and the financial statements of the charity for the year ending 31[st] March 2022. The financial statements are prepared in accordance with the Trust Deed and the recommendations of the Charities Commission and with applicable law.
The Village Hall was conveyed to Trustees to be held on trust for use by the inhabitants of the Dennington Parish and is administered by the Management Committee. The appointment of Trustees is by election annually at the A.G.M. Appointment of officers is at the first meeting after the A.G.M.
The Objectives of the trust are : Use of the Village Hall by the inhabitants of the Parish including meetings, lectures, classes, indoor sports and, for other forms of recreation and leisure time occupation with the object of improving the social and general life of the inhabitants.
The Charity is dependent upon voluntary help in respect of all activities (Management, Bar, Hall Maintenance and Fund Raising etc).
Review of Financial Position: The hall was quiet for the early part of the year when some Covid restrictions were still in place, but we were again helped by a Covid Grant which helped ensure that we ended the year in a reasonable financial position. During the year an impressive £11k was charged in hire fees (the equivalent figure for the last full year of operation, FY2019-20, was £6,826), while a slightly disappointing £1,700 was raised in bar sales (the equivalent figure in FY2019-20 was £10,310), and some drink stock – as in the previous year – had to be disposed of as it had gone out of date. The 100 Club started again in July 2021, with around half of the subscription income having been held over from the previous year when the Club did not operate. The Dennington News continued during the whole period and, despite having to credit some advertisers who were closed during lockdown periods, managed to make a small profit.
Review of Activities: The Hall is now used on a regular basis by a pleasing number of organisations including the W.I., the Horticultural Club, the badminton club, Slimming World and the Parish Council as well as for activities such as village coffee mornings, pilates, yoga, tap classes, upholstery, a children’s music club and dance classes.
Reserves Policy : The Trustees wish to hold enough funds in reserve to ensure the Hall could continue for 12 months in the absence of any income. At the close of the financial year 2021-22 we have current assets of £46,197, including bar stock valued at £1,370 and debtors of £1,422 (mainly relating to outstanding invoices for Dennington News advertisers which are now being chased).
DENNINGTON VILLAGE HALL
CHARITY NO: 275024
ACCOUNTS FOR YEAR ENDING 31ST MARCH 2022
| Contents | Page |
|---|---|
| 1. Balance Sheet | 1 |
| 2. Notes to the accounts | 1 |
| 3. Income and expenditure account | 2 |
| 4. Trustees Report | 3 |
| 5. Independent Examiner's Report | 4 |
Accounts prepared by Persephone C Booth, ATT(Fellow) The Timbers, Church Road, Kettleburgh, Nr Woodbridge, Suffolk IP13 7LE Tel/Fax: 01728-724421 email: persephone.booth@gmail.com
DENNINGTON VILLAGE HALL BALANCE SHEET AS AT 31st MARCH 2022
| Tangible fixed assets Land & Buildings Fixtures, Fittings, Equip Total Fixed assets Current Assets Debtors Stock Current accounts Deposit account Cash Current Liabilities Creditors and accruals Net Current Assets Net Assets Funds Brought forward as at 1.4.21 Increase(Decrease) for year Carried forward as at 31.3.22 |
2022 Cost Depn NBV 634,000 634,000 35,369 32,280 3,089 637,089 1,442 1,370 37,802 5,583 - 46,197 5,608 5,608 40,589 677,678 General Restricted Total 664,327 4,334 668,661 10,357 (1,340) 9,017 674,684 2,994 677,678 |
2021 634,000 3,634 637,634 911 1,304 23,491 5,580 270 31,556 529 529 31,027 668,661 General Restricted Total 648,103 7,220 655,323 16,224 (2,886) 13,338 |
2021 634,000 3,634 |
|---|---|---|---|
| 668,661 | |||
| Total 655,323 13,338 |
|||
| 664,327 4,334 |
668,661 |
Approved:
Mrs Joanna Cartwright, Chairman
Mrs J Henry, Treasurer
Date:
Notes:
1) Accounting Policies
These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by charities.
-
2) Covid support grants from East Suffolk Council totalled £10,667
-
3) Calendar sales were £205, and costs were £173. Net profit £32.
-
4) Payments accrued for booking management, invoiced after year end, totals £3000.00
Page 1
DENNINGTON VILLAGE HALL
INCOME AND EXPENDITURE ACCOUNT FOR YEAR TO 31ST MARCH 2022
| Notes 2022 Income General Restricted Totals Voluntary income Donations and grants (Covid) 2 10,848 0 10,848 Activities for generating funds 0 0 0 Investment income 3 3 Fundraising activities 0 Bar sales 1,700 1,700 100 Club 810 810 Hall Hire 11,128 11,128 Coffee mornings 378 378 Newsletter Advt & Sup 1,610 1,610 Miscellaneous (calendars 3 205 205 Total income 26,682 0 26,682 Transfer General Fund to Refurbishment 0 0 0 26,682 0 26,682 Less Expenditure 100 Club Prizes 645 645 Depreciation 545 545 Bar costs: 0 Opening stock 1304 1,304 Bar purchases 1714 1,714 Car mileage 0 0 Less closing stock (1,370) (1,370) 1648 1,648 Bar licence 180 180 Event expenses 0 0 0 Hall Costs: Cleaning 1,861 1,861 Council tax 191 191 Electricity 2561 2,561 Hall Insurance 978 978 Hire Equip/new equip 0 0 Licences 410 410 Reps & Maintenance 1668 1,668 Hall Refurbishment 1340 1,340 Water & Sewerage 298 298 7,967 1340 9,307 Admin Costs: Accounting&Prof fees 367 367 Advertising/Website costs 703 703 Bank charges 0 0 Booking Management M 4 3000 0 3,000 Miscellaneous(Calendars) 173 173 Newsletter 1097 1,097 Postage & stationery 0 0 Telephone 0 0 5340 0 5,340 Total expenditure 16,325 1,340 17,665 Net Income less expenditure 10,357 (1,340) 9,017 Change in value of Hall 0 0 0 Net Totals 10,357 (1,340) 9,017 Fund balance brought forward 01.04.21 664327 4334 668661 Fund balance carried forward 31.3.22 674684 2994 677678 |
2021 General Restricted Totals 20,908 0 20,908 0 0 0 7 7 0 87 87 651 651 817 817 0 0 1,334 1,334 253 253 |
2021 General Restricted Totals 20,908 0 20,908 0 0 0 7 7 0 87 87 651 651 817 817 0 0 1,334 1,334 253 253 |
|---|---|---|
| 24,057 0 24,057 0 0 0 |
||
| 24,057 0 24,057 |
||
| 0 0 641 641 0 2608 2,608 0 0 0 0 (1,304) (1,304) 1304 1,304 180 180 0 0 0 696 696 0 0 1151 1,151 905 905 0 0 157 157 913 913 2886 2,886 0 0 |
0 641 0 2,608 0 0 (1,304) |
|
| 3,822 2886 6,708 566 566 18 18 1 1 120 0 120 206 206 903 903 72 72 0 0 |
||
| 1886 0 1,886 |
||
| 7,833 2,886 10,719 16,224 (2,886) 13,338 0 0 0 |
||
| 16,224 (2,886) 13,338 |
||
| 648,103 7,220 655,323 664,327 4,334 668,661 |
Page 2
DENNINGTON VILLAGE HALL
CHARITY NO: 275024
ACCOUNTS FOR YEAR ENDING 31ST MARCH 2022
| Contents | Page |
|---|---|
| 1. Balance Sheet | 1 |
| 2. Notes to the accounts | 1 |
| 3. Income and expenditure account | 2 |
| 4. Trustees Report | 3 |
| 5. Independent Examiner's Report | 4 |
Accounts prepared by Persephone C Booth, ATT(Fellow) The Timbers, Church Road, Kettleburgh, Nr Woodbridge, Suffolk IP13 7LE Tel/Fax: 01728-724421 email: persephone.booth@gmail.com
DENNINGTON VILLAGE HALL BALANCE SHEET AS AT 31st MARCH 2022
| Tangible fixed assets Land & Buildings Fixtures, Fittings, Equip Total Fixed assets Current Assets Debtors Stock Current accounts Deposit account Cash Current Liabilities Creditors and accruals Net Current Assets Net Assets Funds Brought forward as at 1.4.21 Increase(Decrease) for year Carried forward as at 31.3.22 |
2022 Cost Depn NBV 634,000 634,000 35,369 32,280 3,089 637,089 1,442 1,370 37,802 5,583 - 46,197 5,608 5,608 40,589 677,678 General Restricted Total 664,327 4,334 668,661 10,357 (1,340) 9,017 674,684 2,994 677,678 |
2021 634,000 3,634 637,634 911 1,304 23,491 5,580 270 31,556 529 529 31,027 668,661 General Restricted Total 648,103 7,220 655,323 16,224 (2,886) 13,338 |
2021 634,000 3,634 |
|---|---|---|---|
| 668,661 | |||
| Total 655,323 13,338 |
|||
| 664,327 4,334 |
668,661 |
Approved:
Mrs Joanna Cartwright, Chairman
Mrs J Henry, Treasurer
Date:
Notes:
1) Accounting Policies
These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by charities.
-
2) Covid support grants from East Suffolk Council totalled £10,667
-
3) Calendar sales were £205, and costs were £173. Net profit £32.
-
4) Payments accrued for booking management, invoiced after year end, totals £3000.00
Page 1
DENNINGTON VILLAGE HALL
INCOME AND EXPENDITURE ACCOUNT FOR YEAR TO 31ST MARCH 2022
| Notes 2022 Income General Restricted Totals Voluntary income Donations and grants (Covid) 2 10,848 0 10,848 Activities for generating funds 0 0 0 Investment income 3 3 Fundraising activities 0 Bar sales 1,700 1,700 100 Club 810 810 Hall Hire 11,128 11,128 Coffee mornings 378 378 Newsletter Advt & Sup 1,610 1,610 Miscellaneous (calendars 3 205 205 Total income 26,682 0 26,682 Transfer General Fund to Refurbishment 0 0 0 26,682 0 26,682 Less Expenditure 100 Club Prizes 645 645 Depreciation 545 545 Bar costs: 0 Opening stock 1304 1,304 Bar purchases 1714 1,714 Car mileage 0 0 Less closing stock (1,370) (1,370) 1648 1,648 Bar licence 180 180 Event expenses 0 0 0 Hall Costs: Cleaning 1,861 1,861 Council tax 191 191 Electricity 2561 2,561 Hall Insurance 978 978 Hire Equip/new equip 0 0 Licences 410 410 Reps & Maintenance 1668 1,668 Hall Refurbishment 1340 1,340 Water & Sewerage 298 298 7,967 1340 9,307 Admin Costs: Accounting&Prof fees 367 367 Advertising/Website costs 703 703 Bank charges 0 0 Booking Management M 4 3000 0 3,000 Miscellaneous(Calendars) 173 173 Newsletter 1097 1,097 Postage & stationery 0 0 Telephone 0 0 5340 0 5,340 Total expenditure 16,325 1,340 17,665 Net Income less expenditure 10,357 (1,340) 9,017 Change in value of Hall 0 0 0 Net Totals 10,357 (1,340) 9,017 Fund balance brought forward 01.04.21 664327 4334 668661 Fund balance carried forward 31.3.22 674684 2994 677678 |
2021 General Restricted Totals 20,908 0 20,908 0 0 0 7 7 0 87 87 651 651 817 817 0 0 1,334 1,334 253 253 |
2021 General Restricted Totals 20,908 0 20,908 0 0 0 7 7 0 87 87 651 651 817 817 0 0 1,334 1,334 253 253 |
|---|---|---|
| 24,057 0 24,057 0 0 0 |
||
| 24,057 0 24,057 |
||
| 0 0 641 641 0 2608 2,608 0 0 0 0 (1,304) (1,304) 1304 1,304 180 180 0 0 0 696 696 0 0 1151 1,151 905 905 0 0 157 157 913 913 2886 2,886 0 0 |
0 641 0 2,608 0 0 (1,304) |
|
| 3,822 2886 6,708 566 566 18 18 1 1 120 0 120 206 206 903 903 72 72 0 0 |
||
| 1886 0 1,886 |
||
| 7,833 2,886 10,719 16,224 (2,886) 13,338 0 0 0 |
||
| 16,224 (2,886) 13,338 |
||
| 648,103 7,220 655,323 664,327 4,334 668,661 |
Page 2