## **Dennington Village Hall** ## **Trustees Report** Year Ending 31[st] March 2022 Legal and Administrative Information Principal Office: Spring Farm House, The Street, Dennington IP13 8JF Committee: Chairman Jo Cartwright Treasurer (acting) Jo Denton Vice Chair Jo Denton Hall Manager Vashti Mouncer (not a Trustee) Trustees James Maberly, Robert Rous, Roy Steward, Sam Stewart, Jenny Dyne, Penny Evers, Kate Vascardi, Daniel Allison, Anne Keyes, Rebecca Smith & Mary Mann Bankers: Barclays Bank PLC Market Hill, Framlingham Suffolk IP13 9AW Charity Registration Number: 275024 ## **General Information** The Trustees present their annual report and the financial statements of the charity for the year ending 31[st] March 2022. The financial statements are prepared in accordance with the Trust Deed and the recommendations of the Charities Commission and with applicable law. The Village Hall was conveyed to Trustees to be held on trust for use by the inhabitants of the Dennington Parish and is administered by the Management Committee. The appointment of Trustees is by election annually at the A.G.M. Appointment of officers is at the first meeting after the A.G.M. **The Objectives of the trust are** : Use of the Village Hall by the inhabitants of the Parish including meetings, lectures, classes, indoor sports and, for other forms of recreation and leisure time occupation with the object of improving the social and general life of the inhabitants. The Charity is dependent upon voluntary help in respect of all activities (Management, Bar, Hall Maintenance and Fund Raising etc). **Review of Financial Position:** The hall was quiet for the early part of the year when some Covid restrictions were still in place, but we were again helped by a Covid Grant which helped ensure that we ended the year in a reasonable financial position. During the year an impressive £11k was charged in hire fees (the equivalent figure for the last full year of operation, FY2019-20, was £6,826), while a slightly disappointing £1,700 was raised in bar sales (the equivalent figure in FY2019-20 was £10,310), and some drink stock – as in the previous year – had to be disposed of as it had gone out of date. The 100 Club started again in July 2021, with around half of the subscription income having been held over from the previous year when the Club did not operate. The Dennington News continued during the whole period and, despite having to credit some advertisers who were closed during lockdown periods, managed to make a small profit. **Review of Activities:** The Hall is now used on a regular basis by a pleasing number of organisations including the W.I., the Horticultural Club, the badminton club, Slimming World and the Parish Council as well as for activities such as village coffee mornings, pilates, yoga, tap classes, upholstery, a children’s music club and dance classes. **Reserves Policy** : The Trustees wish to hold enough funds in reserve to ensure the Hall could continue for 12 months in the absence of any income. At the close of the financial year 2021-22 we have current assets of £46,197, including bar stock valued at £1,370 and debtors of £1,422 (mainly relating to outstanding invoices for Dennington News advertisers which are now being chased). ## **DENNINGTON VILLAGE HALL** ## **CHARITY NO: 275024** ## **ACCOUNTS FOR YEAR ENDING 31ST MARCH 2022** |**Contents**|**Page**| |---|---| |1. Balance Sheet|1| |2. Notes to the accounts|1| |3. Income and expenditure account|2| |4. Trustees Report|3| |5. Independent Examiner's Report|4| _**Accounts prepared by Persephone C Booth, ATT(Fellow) The Timbers, Church Road, Kettleburgh, Nr Woodbridge, Suffolk IP13 7LE Tel/Fax: 01728-724421 email: persephone.booth@gmail.com**_ ## **DENNINGTON VILLAGE HALL BALANCE SHEET AS AT 31st MARCH 2022** |**Tangible fixed assets**
Land & Buildings
Fixtures, Fittings, Equip
Total Fixed assets
**Current Assets**
Debtors
Stock
Current accounts
Deposit account
Cash
**Current Liabilities**
Creditors and accruals
**Net Current Assets**
**Net Assets**
**Funds**
Brought forward as at 1.4.21
Increase(Decrease) for year
Carried forward as at 31.3.22|**2022**
**Cost**
**Depn**
**NBV**
634,000
634,000
35,369
32,280
3,089
637,089
1,442
1,370
37,802
5,583
-
46,197
5,608
5,608
40,589
**677,678**
General
Restricted
Total
664,327
4,334
668,661
10,357
(1,340)
9,017
**674,684**
**2,994**
**677,678**|**2021**
634,000
3,634
637,634
911
1,304
23,491
5,580
270
31,556
529
529
31,027
**668,661**
General Restricted
Total
648,103
7,220
655,323
16,224
(2,886)
13,338|**2021**
634,000
3,634| |---|---|---|---| ||||**668,661**| ||||Total
655,323
13,338| |||**664,327**
**4,334**|**668,661**| ## **Approved:** Mrs Joanna Cartwright, Chairman Mrs J Henry, Treasurer Date: Notes: ## 1) Accounting Policies These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by charities. - 2) Covid support grants from East Suffolk Council totalled £10,667 - 3) Calendar sales were £205, and costs were £173. Net profit £32. - 4) Payments accrued for booking management, invoiced after year end, totals £3000.00 **Page 1** ## **DENNINGTON VILLAGE HALL** ## **INCOME AND EXPENDITURE ACCOUNT FOR YEAR TO 31ST MARCH 2022** |Notes
**2022**
**Income**
**General Restricted**
**Totals**
**_Voluntary income_**
Donations and grants (Covid)
2
10,848
0
10,848
**_Activities for generating funds_**
0
0
0
Investment income
3
3
Fundraising activities
0
Bar sales
1,700
1,700
100 Club
810
810
Hall Hire
11,128
11,128
Coffee mornings
378
378
Newsletter Advt & Sup
1,610
1,610
Miscellaneous (calendars
3
205
205
**Total income**
**26,682**
**0**
**26,682**
Transfer General Fund to Refurbishment
0
0
0
**26,682**
**0**
**26,682**
**Less Expenditure**
**_100 Club Prizes_**
645
645
**_Depreciation_**
545
545
**_Bar costs:_**
0
Opening stock
1304
1,304
Bar purchases
1714
1,714
Car mileage
0
0
Less closing stock
(1,370)
(1,370)
**1648**
**1,648**
Bar licence
180
180
Event expenses
0
0
0
**_Hall Costs:_**
Cleaning
1,861
1,861
Council tax
191
191
Electricity
2561
2,561
Hall Insurance
978
978
Hire Equip/new equip
0
0
Licences
410
410
Reps & Maintenance
1668
1,668
Hall Refurbishment
1340
1,340
Water & Sewerage
298
298
**7,967**
**1340**
**9,307**
**_Admin Costs:_**
Accounting&Prof fees
367
367
Advertising/Website costs
703
703
Bank charges
0
0
Booking Management M
4
3000
0
3,000
Miscellaneous(Calendars)
173
173
Newsletter
1097
1,097
Postage & stationery
0
0
Telephone
0
0
**5340**
**0**
**5,340**
**Total expenditure**
**16,325**
**1,340**
**17,665**
Net Income less expenditure
**10,357**
**(1,340)**
**9,017**
Change in value of Hall
0
0
0
Net Totals
**10,357**
**(1,340)**
**9,017**
Fund balance brought forward 01.04.21
**664327**
**4334**
**668661**
Fund balance carried forward 31.3.22
**674684**
**2994**
**677678**|**2021**
**General**
**Restricted**
**Totals**
20,908
0
20,908
0
0
0
7
7
0
87
87
651
651
817
817
0
0
1,334
1,334
253
253|**2021**
**General**
**Restricted**
**Totals**
20,908
0
20,908
0
0
0
7
7
0
87
87
651
651
817
817
0
0
1,334
1,334
253
253| |---|---|---| ||**24,057**
**0**
**24,057**
0
0
0|| ||**24,057**
**0**
**24,057**|| ||0
0
641
641
0
2608
2,608
0
0
0
0
(1,304)
(1,304)
**1304**
**1,304**
180
180
0
0
0
696
696
0
0
1151
1,151
905
905
0
0
157
157
913
913
2886
2,886
0
0|0
641
0
2,608
0
0
(1,304)| ||**3,822**
**2886**
**6,708**
566
566
18
18
1
1
120
0
120
206
206
903
903
72
72
0
0|| ||**1886**
**0**
**1,886**|| ||**7,833**
**2,886**
**10,719**
**16,224**
**(2,886)**
**13,338**
0
0
0|| ||**16,224**
**(2,886)**
**13,338**|| ||648,103
7,220
655,323
**664,327**
**4,334**
**668,661**|| **Page 2** ## **DENNINGTON VILLAGE HALL** ## **CHARITY NO: 275024** ## **ACCOUNTS FOR YEAR ENDING 31ST MARCH 2022** |**Contents**|**Page**| |---|---| |1. Balance Sheet|1| |2. Notes to the accounts|1| |3. Income and expenditure account|2| |4. Trustees Report|3| |5. Independent Examiner's Report|4| _**Accounts prepared by Persephone C Booth, ATT(Fellow) The Timbers, Church Road, Kettleburgh, Nr Woodbridge, Suffolk IP13 7LE Tel/Fax: 01728-724421 email: persephone.booth@gmail.com**_ ## **DENNINGTON VILLAGE HALL BALANCE SHEET AS AT 31st MARCH 2022** |**Tangible fixed assets**
Land & Buildings
Fixtures, Fittings, Equip
Total Fixed assets
**Current Assets**
Debtors
Stock
Current accounts
Deposit account
Cash
**Current Liabilities**
Creditors and accruals
**Net Current Assets**
**Net Assets**
**Funds**
Brought forward as at 1.4.21
Increase(Decrease) for year
Carried forward as at 31.3.22|**2022**
**Cost**
**Depn**
**NBV**
634,000
634,000
35,369
32,280
3,089
637,089
1,442
1,370
37,802
5,583
-
46,197
5,608
5,608
40,589
**677,678**
General
Restricted
Total
664,327
4,334
668,661
10,357
(1,340)
9,017
**674,684**
**2,994**
**677,678**|**2021**
634,000
3,634
637,634
911
1,304
23,491
5,580
270
31,556
529
529
31,027
**668,661**
General Restricted
Total
648,103
7,220
655,323
16,224
(2,886)
13,338|**2021**
634,000
3,634| |---|---|---|---| ||||**668,661**| ||||Total
655,323
13,338| |||**664,327**
**4,334**|**668,661**| ## **Approved:** Mrs Joanna Cartwright, Chairman Mrs J Henry, Treasurer Date: Notes: ## 1) Accounting Policies These accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by charities. - 2) Covid support grants from East Suffolk Council totalled £10,667 - 3) Calendar sales were £205, and costs were £173. Net profit £32. - 4) Payments accrued for booking management, invoiced after year end, totals £3000.00 **Page 1** ## **DENNINGTON VILLAGE HALL** ## **INCOME AND EXPENDITURE ACCOUNT FOR YEAR TO 31ST MARCH 2022** |Notes
**2022**
**Income**
**General Restricted**
**Totals**
**_Voluntary income_**
Donations and grants (Covid)
2
10,848
0
10,848
**_Activities for generating funds_**
0
0
0
Investment income
3
3
Fundraising activities
0
Bar sales
1,700
1,700
100 Club
810
810
Hall Hire
11,128
11,128
Coffee mornings
378
378
Newsletter Advt & Sup
1,610
1,610
Miscellaneous (calendars
3
205
205
**Total income**
**26,682**
**0**
**26,682**
Transfer General Fund to Refurbishment
0
0
0
**26,682**
**0**
**26,682**
**Less Expenditure**
**_100 Club Prizes_**
645
645
**_Depreciation_**
545
545
**_Bar costs:_**
0
Opening stock
1304
1,304
Bar purchases
1714
1,714
Car mileage
0
0
Less closing stock
(1,370)
(1,370)
**1648**
**1,648**
Bar licence
180
180
Event expenses
0
0
0
**_Hall Costs:_**
Cleaning
1,861
1,861
Council tax
191
191
Electricity
2561
2,561
Hall Insurance
978
978
Hire Equip/new equip
0
0
Licences
410
410
Reps & Maintenance
1668
1,668
Hall Refurbishment
1340
1,340
Water & Sewerage
298
298
**7,967**
**1340**
**9,307**
**_Admin Costs:_**
Accounting&Prof fees
367
367
Advertising/Website costs
703
703
Bank charges
0
0
Booking Management M
4
3000
0
3,000
Miscellaneous(Calendars)
173
173
Newsletter
1097
1,097
Postage & stationery
0
0
Telephone
0
0
**5340**
**0**
**5,340**
**Total expenditure**
**16,325**
**1,340**
**17,665**
Net Income less expenditure
**10,357**
**(1,340)**
**9,017**
Change in value of Hall
0
0
0
Net Totals
**10,357**
**(1,340)**
**9,017**
Fund balance brought forward 01.04.21
**664327**
**4334**
**668661**
Fund balance carried forward 31.3.22
**674684**
**2994**
**677678**|**2021**
**General**
**Restricted**
**Totals**
20,908
0
20,908
0
0
0
7
7
0
87
87
651
651
817
817
0
0
1,334
1,334
253
253|**2021**
**General**
**Restricted**
**Totals**
20,908
0
20,908
0
0
0
7
7
0
87
87
651
651
817
817
0
0
1,334
1,334
253
253| |---|---|---| ||**24,057**
**0**
**24,057**
0
0
0|| ||**24,057**
**0**
**24,057**|| ||0
0
641
641
0
2608
2,608
0
0
0
0
(1,304)
(1,304)
**1304**
**1,304**
180
180
0
0
0
696
696
0
0
1151
1,151
905
905
0
0
157
157
913
913
2886
2,886
0
0|0
641
0
2,608
0
0
(1,304)| ||**3,822**
**2886**
**6,708**
566
566
18
18
1
1
120
0
120
206
206
903
903
72
72
0
0|| ||**1886**
**0**
**1,886**|| ||**7,833**
**2,886**
**10,719**
**16,224**
**(2,886)**
**13,338**
0
0
0|| ||**16,224**
**(2,886)**
**13,338**|| ||648,103
7,220
655,323
**664,327**
**4,334**
**668,661**|| **Page 2**