2025-03-31-accounts - Theale Village Hall

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Trustees’ Annual Report for the period

From 01/04/2024 Period start date To 31/03/2025 Period end date

Charity name: Theale Village Hall

Charity registration number: 274464

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The property shall be held in trust for the purpose of a Village Hall for the use of the inhabitants of Theale and the surrounding district (hereinafter called the "area of benefit"). Without distinction of sex, political, religious or other opinions and in particular used for meetings, toddler development and parent and child groups and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said area of benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The function of the Village Hall Management Committee is to provide and manage affordable facilities for the use of their letting, maintenance, and improvement. The monies obtained from hiring out the hall are to be used for the upkeep, improvement, repair, insure the building, furniture, and effects. To pay rates, taxes, and salaries, as well as to buy furniture and other equipment required by the hall as a means of recreation. The main users of the hall include two parent and toddler groups (one is Government funded. Leisure activities that run in the hall include Fitness classes, martial arts, Beavers, Cubs, & Scouts, and Clog dancing. Various fundraising activities and events are also held which incorporate all age groups. The hall also hosts regular entertainment events such as jazz sessions, as well as providing an affordable venue for

		Private functions such as birthday parties, Wedding receptions, and other family celebrations.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are satisfied that the charity meets the commission's requirements in the provisions for public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall made a small profit this year. The hall has been used by regular hirers for activities and private events, such as birthdays, weddings, and religious events.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Theale Village Hall has made a small profit for this financial year, which will be ploughed into maintaining and improving the hall and social club.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Management Committee seek to have a minimum reserve of six months operating costs for the facilities under management. This is to allow for seasonal variation in use and to safeguard against any period when the facilities might be unavailable due to damage or maintenance.
Amount of reserves held	Para 1.22	Approximately £15000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	The Management Committee of the Village Hall do not intend for the hall to make a large profit, any profit is saved and held in reserve for a time of hardship or when improvements to the hall are required. Any deficit which cannot be met from within the balance of the routine operation account will be financed by additional direct fundraising and seeking grant assistance, to ensure that it is paid off with minimal delay
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None, the charity continues to make a small profit each year and covers the general running costs and any maintenance required.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Deed of gift (dated 4th April 1960).
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Management Committee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by Theale Village Hall Management Committee.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trustees consist of elected, representative and co-opted members. Elected members of the Committee shall be elected at the Annual General Meeting. Meetings are held once a quarter with the addition of an AGM in September.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All inhabitants of the area of benefit of 18 years of age or over shall be entitled to attend and vote at the AGM.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Theale Village Hall
Other name the charity uses
Registered charity number	274464
Charity’s principal address	ENGLEFIELD ROAD THEALE READING RG7 5A

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Dawn Farmer	Chair
	Melanie Burgess
	TraceyBickmore
	Daniel Carter
	Andrew Craig

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Dawn Farmer
	Chair

Profit and Loss Report from 01/04/2024 to 31/03/2025

		£
Sales
Sales		36,546.58
	Total Sales	36,546.58
Direct Costs
Goods and Materials		1,466.39
	Total Direct Costs	1,466.39
	Gross Profit	35,080.19
Expenses
REFUND		590.00
Services		871.20
Maintenance		2,882.86
Sub-Contractors		14,884.40
Business Rates		501.96
Electricity		1,494.20
Gas		3,600.00
Water		686.13
Use of Home as Office		181.33
Telephone Costs		212.66
Internet Costs		69.99
Stationery		110.54
Business Insurance		1,135.86
Advertising		77.91
Sundry Expenses		384.23
Training		8.55
	Total Expenses	27,691.82
	Net Profit	7,388.37

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Theale Village Hall

On accounts for the year 31/03/2025 Charity no 274464 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 11/09/2025

Name: Jakub Paulicelli (Paulicelli Limited)

Relevant professional MAAT qualification(s) or body (if any): Address: Office 3, 3 Brewery Court, Theale, RG7 5AJ

October 2018

IER

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

n/a

October 2018

IER