## **Trustees’ Annual Report for the period**
**From 01/04/2024 Period start date To 31/03/2025 Period end date**
## **Charity name: Theale Village Hall**
## **Charity registration number: 274464**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The property shall be held in trust for the**
**purpose of a Village Hall for the use of**
**the**
**inhabitants of Theale and the**
**surrounding**
**district (hereinafter called the "area of**
**benefit"). Without distinction of sex,**
**political, religious or other opinions and**
**in**
**particular used for meetings, toddler**
**development and parent and child groups**
**and for other forms of recreation and**
**leisure-time occupation with the object of**
**improving the conditions of life for the**
**said area of benefit.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The function of the Village Hall**
**Management Committee is to provide and**
**manage affordable facilities for the use of**
**their letting, maintenance, and**
**improvement.**
**The monies obtained from hiring out the**
**hall are to be used for the upkeep,**
**improvement, repair, insure the building,**
**furniture, and effects. To pay rates, taxes,**
**and salaries, as well as to buy furniture**
**and other equipment required by the hall**
**as a means of recreation.**
**The main users of the hall include two**
**parent and toddler groups (one is**
**Government funded. Leisure activities**
**that**
**run in the hall include Fitness classes,**
**martial arts, Beavers, Cubs, & Scouts,**
**and**
**Clog dancing. Various fundraising**
**activities**
**and events are also held which**
**incorporate**
**all age groups. The hall also hosts**
**regular**
**entertainment events such as jazz**
**sessions, as well as providing an**
**affordable venue for**|
|||**Private functions such as birthday**
**parties,**
**Wedding receptions, and other family**
**celebrations.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are satisfied that the charity**
**meets the commission's requirements in**
**the provisions for public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The hall made a small profit this year.**
**The hall has been used by regular hirers**
**for activities and private events, such as**
**birthdays, weddings, and religious**
**events.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Theale Village Hall has made a small**
**profit**
**for this financial year, which will be**
**ploughed into maintaining and improving**
**the hall and social club.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Management Committee seek to have**
**a minimum reserve of six months**
**operating costs for the facilities under**
**management.**
**This is to allow for seasonal variation in**
**use and to safeguard against any period**
**when the facilities might be unavailable**
**due to damage or maintenance.**|
|Amount of reserves held|Para 1.22|**Approximately £15000**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|**The Management Committee of the**
**Village Hall do not intend for the hall to**
**make a large profit, any profit is saved**
**and held in reserve for a time of hardship**
**or when improvements to the hall are**
**required. Any deficit which cannot be met**
**from within the**
**balance of the routine operation account**
**will be financed by additional direct**
**fundraising and seeking grant**
**assistance, to ensure that it is paid off**
**with minimal delay**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None, the charity continues to make a**
**small profit each year and covers the**
**general running costs and any**
**maintenance required. **|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Deed of gift (dated 4th April 1960).**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Management Committee**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointment by Theale Village Hall**
**Management Committee.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Trustees consist of elected,**
**representative and co-opted members.**
**Elected members of the Committee shall**
**be elected at the Annual General Meeting.**
**Meetings are held once a quarter with the**
**addition of an AGM in September.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**All inhabitants of the area of benefit of 18**
**years of age or over shall be entitled to**
**attend and vote at the AGM.**|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Theale Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|274464|
|Charity’s principal address|ENGLEFIELD ROAD
THEALE
READING
RG7 5A|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Dawn Farmer|Chair|||
||Melanie Burgess||||
||TraceyBickmore||||
||Daniel Carter||||
||Andrew Craig||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Dawn Farmer||
||
Chair||
||||
||||
**Profit and Loss Report from 01/04/2024 to 31/03/2025**
**£**
|||**£**|
|---|---|---|
|**Sales**|||
|Sales||36,546.58|
||**Total Sales**|36,546.58|
|**Direct Costs**|||
|Goods and Materials||1,466.39|
||**Total Direct Costs**|1,466.39|
||**Gross Profit**|35,080.19|
|**Expenses**|||
|REFUND||590.00|
|Services||871.20|
|Maintenance||2,882.86|
|Sub-Contractors||14,884.40|
|Business Rates||501.96|
|Electricity||1,494.20|
|Gas||3,600.00|
|Water||686.13|
|Use of Home as Office||181.33|
|Telephone Costs||212.66|
|Internet Costs||69.99|
|Stationery||110.54|
|Business Insurance||1,135.86|
|Advertising||77.91|
|Sundry Expenses||384.23|
|Training||8.55|
||**Total Expenses**|27,691.82|
||**Net Profit**|7,388.37|
1 of 1
Zoho Sign Document ID: 4AD3A2EAD-RIXKASC-OBMSL4ALICMDSP2VUDVTMRG4J5LKA1YTWTO
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Theale Village Hall
**On accounts for the year** 31/03/2025 **Charity no** 274464 **ended (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 11/09/2025
**Name:** Jakub Paulicelli (Paulicelli Limited)
**Relevant professional** MAAT **qualification(s) or body (if any): Address:** Office 3, 3 Brewery Court, Theale, RG7 5AJ
1
**October 2018**
**IER**
Zoho Sign Document ID: 4AD3A2EAD-RIXKASC-OBMSL4ALICMDSP2VUDVTMRG4J5LKA1YTWTO
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
n/a
2
**October 2018**
**IER**