2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Theale Village Hall

Charity registration number: 274464

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The property shall be held in trust for the purpose of a Village Hall for the use of the inhabitants of Theale and the surrounding district (hereinafter called the "area of benefit"). Without distinction of sex, political, religious or other opinions and in particular used for meetings, toddler development and parent and child groups and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said area of benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The function of the Village Hall Management Committee is to provide and manage affordable facilities for the use of their letting, maintenance, and improvement. The monies obtained from hiring out the hall are to be used for the upkeep, improvement, repair, insure the building, furniture, and effects. To pay rates, taxes, and salaries, as well as to buy furniture and other equipment required by the hall as a means of recreation. The main users of the hall include two parent and toddler groups (one is Government funded. Leisure activities that run in the hall include Fitness classes, martial arts, Beavers, Cubs, & Scouts, and Clog dancing. Various fundraising activities and events are also held which incorporate all age groups. The hall also hosts regular entertainment events such as Jazz sessions,

as well as providing an affordable venue for Private functions such as birthday parties, Wedding receptions, and other family celebrations. Statement confirming Para 1.18 The Trustees are satisfied that the charity whether the trustees have meets the commission's requirements in the had regard to the guidance provisions for public benefit. issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance

SORP reference

	Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall made a small profit this year. The hall has been used by regular hirers for activities and private events, such as birthdays, weddings, and religious events.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Theale Village Hall has made a small profit for this financial year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Management Committee seek to have a minimum reserve of six months operating costs for the facilities under management. This is to allow for seasonal variation in use and to safeguard against any period when the facilities might be unavailable due to damage or maintenance.
Amount of reserves held	Para 1.22	Approximately£10,000 to £12,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	The Management Committee of the Village Hall do not intend for the hall to make a large profit, any profit is saved and held in reserve for a time of hardship or when improvements to the hall are required. Any deficit which cannot be met from within the balance of the routine operation account will be financed by additional direct fundraising and seeking grant assistance, to ensure that it is paid off with minimal delay.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None, the charity continues to make a small profit each year and covers the general running costs and any maintenance required.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Deed of gift (dated 4thApril 1960).
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Management Committee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by Theale Village Hall Management Committee.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trustees consist of elected, representative and co-opted members. Elected members of the Committee shall be elected at the Annual General Meeting. Meetings are held once a quarter with the addition of an AGM in September.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All inhabitants of the area of benefit of 18 years of age or over shall be entitled to attend and vote at the AGM.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Theale village Hall
Other name the charity uses
Registered charity number	274464
Charity’s principal address	ENGLEFIELD ROAD THEALE READING RG7 5AS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Dawn Farmer	Chair
	GaryNelson
	Alan Clarke
	Mel Burgess
	TraceyBickmore

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

D•¢Wralon ￿￿()

Profit and Loss Report - 01/04/2023 to 31/03/2024

Sales
CC	Category	Sales (£)
400	Sales	34277.5
	Total Sales:	34277.5
Direct Costs
CC	Category	Direct Costs (£)
500	Goods and Materials	2033.62
	Total Direct Costs:	2033.62
	Gross Profit:	32243.88
Expenses
CC	Category	Expenses (£)
505	REFUND	2393.3	(Deposits )
510	Services	4644.4
515	Maintenance	4529.31
520	Sub-Contractors	9188.62
650	Business Rates	757.29
655	Electricity	1524.81
660	Gas	3900
665	Water	679.28
670	Use of Home as Office	90
675	Telephone Costs	82.27
685	Postage	6
690	Stationery	38.14
705	Business Insurance	1113.03
735	Sundry Expenses	424.04
	Total Expenses:	29370.49
	Net Profit:	2873.39

CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended 31103r2024 Charity no (rfany) 274464 Set out on pages I report to the trustees on my examination of the accounts of the above charÉty (Ihe Twsf) for the year ended 3110312024. Responsibilities and basis of report As the chanty's trustees. you are responsible for the preparation of the accounts in accordance wtih the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in rarying out my examination, I have followed all the applicable Directions gtven by the Chanty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confim that no material matters have examinerfs statement Come to my attention in connection with the examination which gives me cause to believe that in. any material respeGt'. the accounting records not kept in accordance with section 130 of the CharIt￿S Act: or the a¢courts did not accord with the accounting records; or I have no concems and have come across no other matters in connection with the examination to vthich attention should be drawn in this report in order to enable a woper understanding of the accounts to be reached. Signed: Date: 2311212024 Nam•: Jakub Paulicelli (Paulicelli Limited) Relevant professional quallfication(s) or body lif any): MMT Addr955: OffKe 3, 3 Brewery Court. Theale, Reading, England, RG7 5AJ IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of Gon￿rn {see CC32, IrKlependent examination ot ¢hanty a¢Munts." directions and guidan￿ for examiners). Give hero brief details of any itsms that thè examiner wlshes to disclose. ER Oct 2018