## **Trustees’ Annual Report for the period**
**From 01/04/2023 Period start date To 31/03/2024 Period end date**
## **Charity name: Theale Village Hall**
## **Charity registration number: 274464**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The property shall be held in trust for the
purpose of a Village Hall for the use of the
inhabitants of Theale and the surrounding
district (hereinafter called the "area of
benefit"). Without distinction of sex,
political, religious or other opinions and in
particular used for meetings, toddler
development and parent and child groups
and for other forms of recreation and
leisure-time occupation with the object of
improving the conditions of life for the said
area of benefit.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The function of the Village Hall
Management Committee is to provide and
manage affordable facilities for the use of
their letting, maintenance, and
improvement.
The monies obtained from hiring out the
hall are to be used for the upkeep,
improvement, repair, insure the building,
furniture, and effects. To pay rates, taxes,
and salaries, as well as to buy furniture and
other equipment required by the hall as a
means of recreation.
The main users of the hall include two
parent and toddler groups (one is
Government funded. Leisure activities that
run in the hall include Fitness classes,
martial arts, Beavers, Cubs, & Scouts, and
Clog dancing. Various fundraising activities
and events are also held which incorporate
all age groups. The hall also hosts regular
entertainment events such as Jazz sessions,|
as well as providing an affordable venue for Private functions such as birthday parties, Wedding receptions, and other family celebrations. Statement confirming Para 1.18 The Trustees are satisfied that the charity whether the trustees have meets the commission's requirements in the had regard to the guidance provisions for public benefit. issued by the Charity Commission on public benefit
## **Additional information (optional)** You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall made a small profit this year.
The hall has been used by regular hirers for
activities and private events, such as
birthdays, weddings, and religious events.|
|---|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Theale Village Hall has made a small profit
for this financial year.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Management Committee seek to have
a
minimum
reserve
of
six
months
operating costs for the facilities under
management.
This is to allow for seasonal variation in use
and to safeguard against any period when
the facilities might be unavailable due to
damage or maintenance.|
|Amount of reserves held|Para 1.22|Approximately£10,000 to £12,000|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|The Management Committee of the Village
Hall do not intend for the hall to make a
large profit, any profit is saved and held in
reserve for a time of hardship or when
improvements to the hall are required. Any
deficit which cannot be met from within the
balance of the routine operation account
will be financed by additional direct
fundraising and seeking grant assistance, to
ensure that it is paid off with minimal delay.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None, the charity continues to make a small
profit each year and covers the general
running costs and any maintenance
required.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Deed of gift (dated 4thApril 1960).|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Management Committee|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by Theale Village Hall
Management Committee.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Trustees consist of elected,
representative and co-opted members.
Elected members of the Committee shall be
elected at the Annual General Meeting.
Meetings are held once a quarter with the
addition of an AGM in September.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All inhabitants of the area of benefit of 18
years of age or over shall be entitled to
attend and vote at the AGM.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Theale village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|274464|
|Charity’s principal address|ENGLEFIELD ROAD
THEALE
READING
RG7 5AS|
|||
## **Names of the charity trustees who manage the charity**
|1
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17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dawn Farmer|Chair|||
||GaryNelson||||
||Alan Clarke||||
||Mel Burgess||||
||TraceyBickmore||||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
D•¢Wralon*
(*)
Profit and Loss Report - 01/04/2023 to 31/03/2024
|Sales||||
|---|---|---|---|
|CC|Category|Sales (£)||
|400|Sales|34277.5||
||Total Sales:|34277.5||
|Direct Costs||||
|CC|Category|Direct Costs (£)||
|500|Goods and Materials|2033.62||
||Total Direct Costs:|2033.62||
||Gross Profit:|32243.88||
|Expenses||||
|CC|Category|Expenses (£)||
|505|REFUND|2393.3|(Deposits )|
|510|Services|4644.4||
|515|Maintenance|4529.31||
|520|Sub-Contractors|9188.62||
|650|Business Rates|757.29||
|655|Electricity|1524.81||
|660|Gas|3900||
|665|Water|679.28||
|670|Use of Home as Office|90||
|675|Telephone Costs|82.27||
|685|Postage|6||
|690|Stationery|38.14||
|705|Business Insurance|1113.03||
|735|Sundry Expenses|424.04||
||Total Expenses:|29370.49||
||Net Profit:|2873.39||
CHARITY COMMISSION
FOR ENGIAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On accounts for the year
ended
31103r2024
Charity no
(rfany)
274464
Set out on pages
I report to the trustees on my examination of the accounts of the above
charÉty (Ihe Twsf) for the year ended 3110312024.
Responsibilities and
basis of report
As the chanty's trustees. you are responsible for the preparation of the
accounts in accordance wtih the requirements of the Charities Act 2011
(Ihe Acr).
I report in respect of my examination of the Trusfs accounts carried out
under section 145 of the 2011 Act and in rarying out my examination, I
have followed all the applicable Directions gtven by the Chanty Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confim that no material matters have
examinerfs statement Come to my attention in connection with the examination which gives me
cause to believe that in. any material respeGt'.
the accounting records not kept in accordance with section 130
of the CharItS Act: or
the a¢courts did not accord with the accounting records; or
I have no concems and have come across no other matters in connection
with the examination to vthich attention should be drawn in this report in
order to enable a woper understanding of the accounts to be reached.
Signed:
Date:
2311212024
Nam•:
Jakub Paulicelli (Paulicelli Limited)
Relevant professional
quallfication(s) or body
lif any):
MMT
Addr955:
OffKe 3, 3 Brewery Court. Theale, Reading, England, RG7 5AJ
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of Gonrn
{see CC32, IrKlependent examination ot ¢hanty a¢Munts." directions and
guidan for examiners).
Give hero brief details of
any itsms that thè
examiner wlshes to
disclose.
ER
Oct 2018