| Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 The property shall be held in trust for the purpose of a Village Hall for the use of the inhabitants of Theale and the surrounding district (hereinafter called the "area of benefit"). Without distinction of sex, political, religious or other opinions and in particular used for meetings, toddler development and parent and child groups and for other forms of recreation and leisure-time occupation with the object of improving the conditions of lifeforthe said area ofbenefit. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 The function of the Village Hall Management Committee is to provide and manage affordable facilities for the use of their letting, maintenance, and improvement. The monies obtained from hiring out the hall are to be used for the upkeep, improvement, repair, insure the building, furniture, and effects. To pay rates, taxes, and salaries, as well as to buy furniture and other equipment required by the hall as a means of recreation. The main users of the hall include two parent and toddler groups (one is Government funded. Leisure activities that run in the hall include T'ai Chi, a Fitness class, Judo, Yoga, Beavers, Scouts, and Clog dancing. Various fundraising activities and events are also held which incorporate all age groups. The hall also hosts regular entertainment events such |
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| as Jazz nights as well as providing an affordable venue for Private functions such as birthday parties, Wedding receptions, and other familycelebrations. |
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| A statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are satisfied that the charity meets the commission's requirements in the provisions for public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers | Para 1.38 | |
| Other |
| SORP reference |
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall made a small profit this year. The hall has been used by regular hirers for activities and private events, such as birthdays, weddings, and religious events. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
| Financial Review | ||
| SORP reference |
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| Review of the charity’s financial position at the end of the period |
Para 1.21 | Theale Village Hall has made a small profit for this financialyear. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Management Committee seek to have a minimum reserve of six months operating costs for the facilities under management. This is to allow for seasonal variation in use and to safeguard against any period when the facilities might be unavailable due to damage or maintenance. |
| Amount of reserves held | Para 1.22 | Approximately £10,000 to £12,000 |
| Reasons for holding zero reserves | Para 1.22 | |
| Details of fund materially in deficit | Para 1.24 | The Management Committee of the Village Hall do not intend for the hall to make a large profit, any profit is saved and held in reserve for a time of hardship or when improvements to the hall are required. Any deficit which cannot be met from within the balance of the routine operation account will be financed by additional direct fundraising and seeking grant assistance, to ensure that itis paid off with minimaldelay. |
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| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None, the charity continues to make a small profit each year and covers the general running costs and any maintenance required. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
| Description of charity’s trusts: | SORP reference |
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| Type of governing document (trust deed,royal charter) |
Para 1.25 | Deed of gift (dated 4thApril 1960). |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Management Committee |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by Theale Village Hall Management Committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Trustees consist of elected, representative and co-opted members. Elected members of the Committee shall be elected at the Annual |
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| General Meeting. Meetings are held once a quarter with the addition of an AGM in September. |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | All inhabitants of the area of benefit of 18 years of age or over shall be entitled to attend and vote at the AGM. |
| Relationship with any related parties | Para 1.51 | |
| Other | ||
| Reference and Administrative details | ||
| Charity name | THEALE VILLAGE HALL | |
| Other name the charity uses | ||
| Registered charity number | 274464 | |
| Charity’s principal address | ENGLEFIELD ROAD THEALE READING RG7 5AS |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole | |
|---|---|---|
| year | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
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Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
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Full name(s) Position (eg Secretary, Chair, etc) Date
THEALE VILLAGE HALL
Accounts from 1st April 2022 to 31st March 2023
| INCOME | PAYMENTS | ||
|---|---|---|---|
| Private Hire | £8,454.88 | Fundraising | £269.64 |
| Private Deposits | £3,650.00 | Secretary Wages | £7,953.00 |
| Fundraising | £2,365.00 | Secretary Expenses | £408.54 |
| JS Retirees | £362.00 | Cleaner wages | £5,217.50 |
| Mobile Vet | £365.00 | Cleaning Expenses | £619.38 |
| Concorde Scouts | £702.00 | Business rates | £189.44 |
| Lunar Beavers | £364.00 | Watson Fuels | £4,100.00 |
| Baby College | £1,020.88 | Electric | £1,521.16 |
| Zumba | £765.75 | Boiler | £145.00 |
| WBC Surestart | £1,359.63 | Grundon | £1,369.36 |
| Health Visitors | £3,608.00 | Deposits refunded | £4,450.00 |
| Jazz | £620.00 | Water Rates | £126.54 |
| Clog Dancing | £825.50 | TC Fees | £0.00 |
| NHS Vaccinations | £1,472.26 | Maintenance | £4,665.05 |
| Malone Band | £194.00 | Sewage pump | £492.58 |
| Martial Arts | £1,627.50 | Insurance | £1,023.00 |
| Sweaty Mama | £409.50 | Performing rights licence | £156.36 |
| Theale Parish Council | £246.29 | West Berks Licence | £70.00 |
| Donation/Grant | £0.00 | Equipment | £63.43 |
| TC Fees | £0.00 | Other Expenses | £828.87 |
| COIF | £0.00 | ||
| Insurance Pay Out | £0.00 | Total Payments | £33,668.85 |
| Other | £273.40 | ||
| Total | £28,685.59 | ||
| Income from Theale Club | |||
| Rent | £5,500.00 | Total COIF as at 01/10/22 | £3,171.67 |
| Oil, Assets | £1,575.00 | Interest year ending 31/03/23 | £56.00 |
| Grundon | £0.00 | Total as at 31/03/23 | £3,227.90 |
| Hire | £120.00 | ||
| Other (Electrics) | £500.00 | ||
| Total | £7,695.00 | ||
| Total Income | £36,380.59 | ||
| Less Total Expenditure |
£33,668.85 | ||
| Profit Over Income |
£2,711.74 | ||
| Balance as at31st March 2023 | |||
| Current Account | £21,168.16 | ||
| Deposits being held | £1,550.00 | ||
| Owed to Watson Fuels ... | £1,036.11 | ||
| Outstanding Income due to TVH | |||
| as at 31st March 2023. | £489.00 | ||
| Theale Club o/stdg income | |||
| due as at 31st March 2023 | NIL |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Theale Village Hall On accounts for the year 31/03/2023 Charity no 274464 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
Report to the trustees
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 16/09/2023 Name: Jakub Paulicelli (Paulicelli Limited) Relevant professional MAAT qualification(s) or body (if any): Address: Office 3, 3 Brewery Court, Theale, Reading, England, RG7 5AJ
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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
n/a
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