||Objectives and Activities
SORP
reference
Summary of the purposes of the
charity as set out in its governing
document
Para 1.17
The property shall be held in trust for the
purpose of a Village Hall for the use of the
inhabitants of Theale and the surrounding
district (hereinafter called the "area of
benefit"). Without distinction of sex, political,
religious or other opinions and in particular
used for meetings, toddler development and
parent and child groups and for other forms
of recreation and leisure-time occupation
with the object of improving the conditions
of lifeforthe said area ofbenefit.
Summary of the main activities in
relation to those purposes for
the public benefit, in particular,
the activities, projects or services
identified in the accounts.
Para 1.17 and
1.19
The function of the Village Hall
Management Committee is to provide and
manage affordable facilities for the use of
their letting, maintenance, and
improvement.
The monies obtained from hiring out the
hall are to be used for the upkeep,
improvement, repair, insure the building,
furniture, and effects. To pay rates, taxes,
and salaries, as well as to buy furniture and
other equipment required by the hall as a
means of recreation.
The main users of the hall include two parent
and toddler groups (one is Government
funded. Leisure activities that run in the hall
include T'ai Chi, a Fitness class, Judo, Yoga,
Beavers, Scouts, and Clog dancing. Various
fundraising activities and events are also held
which incorporate all age groups. The hall
also hosts regular entertainment events such| |---|---| 2 of 9 |2of9||| |---|---|---| |||as Jazz nights as well as providing an
affordable venue for Private functions such as
birthday parties, Wedding receptions, and
other familycelebrations.| |A statement confirming whether
the trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The Trustees are satisfied that the charity
meets the commission's requirements in the
provisions for public benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by volunteers|Para 1.38|| |Other||| ||SORP
reference|| |---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.|Para 1.20|The hall made a small profit this year.
The hall has been used by regular hirers for
activities and private events, such as
birthdays, weddings, and religious events.| 3 of 9 Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| |Financial Review||| ||SORP
reference|| |Review of the charity’s financial
position at the end of the period|Para 1.21|Theale Village Hall has made a small profit
for this financialyear.| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|The Management Committee seek to have
a minimum reserve of six months operating
costs for the facilities under management.
This is to allow for seasonal variation in use
and to safeguard against any period when
the facilities might be unavailable due to
damage or maintenance.| |Amount of reserves held|Para 1.22|Approximately £10,000 to £12,000| |Reasons for holding zero reserves|Para 1.22|| |Details of fund materially in deficit|Para 1.24|The Management Committee of the Village
Hall do not intend for the hall to make a
large profit, any profit is saved and held in
reserve for a time of hardship or when
improvements to the hall are required. Any
deficit which cannot be met from within the
balance of the routine operation account will
be financed by additional direct fundraising
and seeking grant assistance, to ensure that
itis paid off with minimaldelay.| 4 of 9 |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|None, the charity continues to make a small
profit each year and covers the general
running costs and any maintenance
required.| |---|---|---| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|| |A description of the principal risks
facing the charity|Para 1.46|| |Other||| |Description of charity’s trusts:|SORP
reference|| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Deed of gift (dated 4thApril 1960).| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Management Committee| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Appointment by Theale Village Hall
Management Committee.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of
trustees|Para 1.51|The Trustees consist of elected, representative
and co-opted members. Elected members of
the Committee shall be elected at the Annual| 5 of 9 |5of9||| |---|---|---| |||General Meeting. Meetings are held once a
quarter with the addition of an AGM in
September.| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|All inhabitants of the area of benefit of 18
years of age or over shall be entitled to attend
and vote at the AGM.| |Relationship with any related parties|Para 1.51|| |Other||| |Reference and Administrative details||| |Charity name|THEALE VILLAGE HALL|| |Other name the charity uses||| |Registered charity number|274464|| |Charity’s principal address|ENGLEFIELD ROAD
THEALE
READING
RG7 5AS|| Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body)
entitled to appoint trustee
(if any)| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 6 of 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 7 of 9 ## Reference and Administrative details (cont) ## Corporate trustees – names of the directors at the date the report was approved Director name ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole|| |---|---|---| ||year|| |||| |||| |||| |||| |||| |||| ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects 8 of 9 Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) 9 of 9 Full name(s) Position (eg Secretary, Chair, etc) Date ## **THEALE VILLAGE HALL** ## **Accounts from 1st April 2022 to 31st March 2023** |**INCOME**||**PAYMENTS**|| |---|---|---|---| |Private Hire|£8,454.88|Fundraising|£269.64| |Private Deposits|£3,650.00|Secretary Wages|£7,953.00| |Fundraising|£2,365.00|Secretary Expenses|£408.54| |JS Retirees|£362.00|Cleaner wages|£5,217.50| |Mobile Vet|£365.00|Cleaning Expenses|£619.38| |Concorde Scouts|£702.00|Business rates|£189.44| |Lunar Beavers|£364.00|Watson Fuels|£4,100.00| |Baby College|£1,020.88|Electric|£1,521.16| |Zumba|£765.75|Boiler|£145.00| |WBC Surestart|£1,359.63|Grundon|£1,369.36| |Health Visitors|£3,608.00|Deposits refunded|£4,450.00| |Jazz|£620.00|Water Rates|£126.54| |Clog Dancing|£825.50|TC Fees|£0.00| |NHS Vaccinations|£1,472.26|Maintenance|£4,665.05| |Malone Band|£194.00|Sewage pump|£492.58| |Martial Arts|£1,627.50|Insurance|£1,023.00| |Sweaty Mama|£409.50|Performing rights licence|£156.36| |Theale Parish Council|£246.29|West Berks Licence|£70.00| |Donation/Grant|£0.00|Equipment|£63.43| |TC Fees|£0.00|Other Expenses|£828.87| |COIF|£0.00||| |Insurance Pay Out|£0.00|**Total Payments**|**£33,668.85**| |Other|£273.40||| |**Total**|**£28,685.59**||| |**Income from Theale Club**|||| |Rent|£5,500.00|**Total COIF as at 01/10/22**|**£3,171.67**| |Oil, Assets|£1,575.00|**Interest year ending 31/03/23**|**£56.00**| |Grundon|£0.00|**Total as at 31/03/23**|**£3,227.90**| |Hire|£120.00||| |Other (Electrics)|£500.00||| |**Total**|**£7,695.00**||| |**Total Income**|**£36,380.59**||| |**Less**
**Total Expenditure**|**£33,668.85**||| |**Profit**
**Over Income**|**£2,711.74**||| |**Balance as at31st March 2023**|||| |**Current Account**|**£21,168.16**||| |**Deposits being held**|**£1,550.00**||| |**Owed to Watson Fuels ...**|**£1,036.11**||| |**Outstanding Income due to TVH**|||| |**as at 31st March 2023.**|**£489.00**||| |**Theale Club o/stdg income**|||| |**due as at 31st March 2023**|**NIL**||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Theale Village Hall **On accounts for the year** 31/03/2023 **Charity no** 274464 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) **Report to the trustees** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 16/09/2023 **Name:** Jakub Paulicelli (Paulicelli Limited) **Relevant professional** MAAT **qualification(s) or body (if any): Address:** Office 3, 3 Brewery Court, Theale, Reading, England, RG7 5AJ 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . n/a 2 **Oct 2018** **IER** IER Oct 2018