2022-03-31-accounts

Trustees’ Annual Report for the period

From 1st April 2021 Period start date To 31[st] March 2022 Period end date Charity name: THEALE VILLAGE HALL

Charity registration number: 274464

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The property shall be held in trust for the purpose of a Village Hall for the use of the inhabitants of Theale and the surrounding district (hereinafter called the “area of benefit”). Without distinction of sex, political, religious or other opinions and in particular used for meetings, toddler development and parent and child groups and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said area of benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The function of the Village Hall Management Committee is to provide and manage affordable facilities for the use of groups and individuals in the area of benefit. To this end the Management Committee manages the facilities in terms of their letting, maintenance and improvement. The monies obtained from hiring out the hall are to be used for the upkeep, improvement, to repair, insure the building, furniture and effects. To pay rates, taxes and salaries, as well as to buy furniture and other equipment required by the hall as a means of recreation. The main users of the hall include a parent and toddler group (Government funded) and is also used by NHS Health Visitors as well as for business meetings. Leisure activities which run in the hall include Zumba, a Mums’ and Baby exercise class, Kick- boxing, Beavers and Scouts meetings, Singing practice and Clog dancing practice. Various fundraising activities and events are also held which incorporates all age groups. The hall also hosts regular entertainment events such as Jazz afternoons as well as providing an affordable venue for private

		functions such as birthday parties, Wedding receptions and other family celebrations.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are satisfied that the charity meets the commission’s requirements in the provisions for public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall made a profit again this year. Enforced closure by the Government lasted on and off until 21stJuly 2021. Hire gradually increased towards the latter part of the year. Private parties and celebrations were still being cancelled between July and December due to the pandemic. The hall was used by hirers between and during lockdowns by groups permitted by the Government only. Following the pandemic, from January 2022 to March 2022, the local community have benefitted by being able to return to meetings, social groups and leisure activities.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	Hand dryers were replaced in the toilets.

Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Government ordered the closure of all non-essential businesses due to the Coronavirus outbreak. The hall was re- opened on 21stJuly 2022 but bookings continued to be cancelled following the pandemic. Regular hire gradually returned towards the latter part of the year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Management Committee seek to have a minimum reserve of six months operating costs for the facilities under management. This is to allow for seasonal variation in use and to safeguard against any period when the facilities might be unavailable due to damage or maintenance.
Amount of reserves held	Para 1.22	Approximately £12,000 to £15,000
Reasons for holding zero reserves	Para 1.22	Not applicable.
Details of fund materially in deficit	Para 1.24	The Management Committee of the Village Hall do not intend for the hall to make a large profit, any profit is saved and held in reserve for a time of hardship or when improvements to the hall are required. Any deficit which cannot be met from within the balance of the routine operation account will be financed by additional direct fundraising and seeking grant assistance, to ensure that it is paid off with minimal delay.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None, the charity continues to make a small profit each year and covers the general running costs and any maintenance required.

Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Deed of Gift (dated 4thApril 1960)
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Management Committee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by Theale Village Hall Management Committee

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trustees consist of elected, representative and co-opted members. Elected members of the Committee shall be elected at the Annual General Meeting. Meetings are held once a quarter with the addition of an AGM in September.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All inhabitants of the area of benefit of 18 years of age or over shall be entitled to attend and vote at the AGM.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Theale Village Hall
Other name the charity uses
Registered charity number	274464
Charity’s principal address	Theale Village Hall, Englefield Road, Theale, Reading RG7 5AS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Mrs Dawn Farmer	Chair		Theale Village Hall Management Committee
	Mrs Betty Messer	Vice-Chair		Theale Village Hall Management Committee
	Mrs Melissa Burgess			Theale Village Hall Management Committee
	Mrs Teresa Dean			Theale Village Hall Management Committee
	Mr Gary Nelson			Theale Village Hall Management Committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Auditor	Mr Brian Hoad	93 Butts Hill Road, Woodley, Reading, Berks, RG5 4NT

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable.

Other optional information

Declarations The trnstees dg¢k9r• that they hove approv•d tho trust￿. rnport abo¥ Signed on behalf of the charlty'8 trust signa￿￿($) Full namc(s) Posltlon {eg Secretary. Chair, etc) rtqLy F4A IL E+AI hJÉ£ rrt4 IT12fyAC ' /?liz

THEALE VILLAGE HALL

Accounts from 1st April 2021 to 31st March 2022

INCOME		PAYMENTS
Private Hire	£9,291.00	Fundraising	£374.78
Private Deposits	£5,200.00	Secretary Wages	£7,140.00
Fundraising	£1,020.00	Secretary Expenses	£301.37
Sainsburys Veterans	£134.00	Cleaner wages	£4,442.50
Mobile Vet	£512.50	Cleaning Expenses	£398.46
Concorde Scouts	£605.00	Business rates	£96.70
Lunar Beavers	£330.00	Watson Fuels	£2,817.30
Baby College	£1,838.38	Electric	£354.94
Zumba	£486.00	Boiler	£135.00
WBC Surestart	£968.00	Grundon	£1,125.07
Health Visitors	£2,496.00	Deposits refunded	£4,180.00
Jazz	£350.00	Water Rates	£21.74
Clog Dancing	£770.00	TC Fees	£100.00
Pilates	£540.00	Maintenance	£2,248.37
Malone Band	£618.50	Sewage pump	£432.08
Martial Arts	£548.00	Insurance	£1,054.27
Theale Parish Council	£216.04	Performing rights licence	£132.00
Donation/Grant	£105.00	West Berks Licence	£70.00
TC Fees	£100.00	Equipment	£4,579.37
COIF	£0.00	Other Expenses	£1,336.57
Insurance Pay Out	£0.00
Other	£239.44	Total Payments	£31,340.52
Total	£26,367.86
Income from Theale Club
Rent	£4,800.00	Total COIF as at 01/01/22	£3,170.61
Oil, Assets	£675.00	Interest qtr ending 31/03/22	£1.06
Grundon	£0.00	Total as at 31/03/22	£3,171.67
Hire	£70.00
Other (Electrics)	£1,500.00
Total	£7,045.00
Total Income	£33,412.86
Less Total Expenditure	£31,340.52
Profit over income	£2,072.34
Balance as at 31st Mar 2022
Current Account	£18,537.30
Deposits being held	£2,150.00
Owed to Watson Fuels ...	£1,074.06
Outstanding Income due to TVH
as at 31st March 2022 ...	£336.00
Theale Club o/stdg income
due as at 31st March 2022 ...	NIL

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of fH£ALC VILLA0£ On a¢¢ounts for the y￿r 31 HArtCH XOZZ Charity no (rf any) Set out on pages I report to the trustees on my examination of the accounts of the above charlty Trrf) for the year ended Responsibilities and As the IT￿1ee$ of the Trust you are resp(rnibb for the preparation 2011 fthe W. I report in resFd of my examination of the Trusfs accounts wied out under secion 145 of the 2011 Act and in carying out my examination. I have folkw￿ the 4plicable Directions gNen by ts Charity Commission under section 14515)(b) of the Ad. Independ•nt I have comp4eled my examination. I contffm th no material matters have examIne￿S statsment come to my attention in connection with the examination which gives me cause to bthve that in, any material the AL# or I have no concems and have come across no other matters in connecon with the e￿inatIon to vthich attention should be drawn in order to enable a proper UrKle￿INd of the accounts to be reached. . Please delete the woth in the braL*ets ifihey (k• apply. Signed: 13. 99.zoz Name: Relevant profes￿1 quallfication(s) or body (rfany): Address: HILL 120rt3• IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, I￿ndent e￿inatIon of dwity accounts: directions and guidano for examiws). Glve here brief details of any Items that tho examlner wishes to disclose. IER October 2018