## **Trustees’ Annual Report for the period** **From 1st April 2021 Period start date To 31[st] March 2022 Period end date Charity name: THEALE VILLAGE HALL** ## **Charity registration number: 274464** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The property shall be held in trust for the
purpose of a Village Hall for the use of the
inhabitants of Theale and the surrounding
district (hereinafter called the “area of
benefit”). Without distinction of sex, political,
religious or other opinions and in particular
used for meetings, toddler development and
parent and child groups and for other forms
of recreation and leisure-time occupation
with the object of improving the conditions of
life for the said area of benefit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The function of the Village Hall Management
Committee is to provide and manage
affordable facilities for the use of groups and
individuals in the area of benefit. To this end
the Management Committee manages the
facilities in terms of their letting,
maintenance and improvement.
The monies obtained from hiring out the hall
are to be used for the upkeep, improvement,
to repair, insure the building, furniture and
effects. To pay rates, taxes and salaries, as
well as to buy furniture and other equipment
required by the hall as a means of
recreation.
The main users of the hall include a parent
and toddler group (Government funded) and
is also used by NHS Health Visitors as well
as for business meetings. Leisure activities
which run in the hall include Zumba, a
Mums’ and Baby exercise class, Kick-
boxing, Beavers and Scouts meetings,
Singing practice and Clog dancing practice.
Various fundraising activities and events are
also held which incorporates all age groups.
The hall also hosts regular entertainment
events such as Jazz afternoons as well as
providing an affordable venue for private| |||functions such as birthday parties,
Wedding receptions and other family
celebrations.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are satisfied that the charity
meets the commission’s requirements in the
provisions for public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall made a profit again this year.
Enforced closure by the Government lasted
on and off until 21stJuly 2021. Hire gradually
increased towards the latter part of the year.
Private parties and celebrations were still
being cancelled between July and December
due to the pandemic.
The hall was used by hirers between and
during lockdowns by groups permitted by the
Government only.
Following the pandemic, from January 2022
to March 2022, the local community have
benefitted by being able to return to
meetings, social groups and leisure
activities.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Hand dryers were replaced in the toilets.| Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Government ordered the closure of all
non-essential businesses due to the
Coronavirus outbreak. The hall was re-
opened on 21stJuly 2022 but bookings
continued to be cancelled following the
pandemic.
Regular hire gradually returned towards the
latter part of the year.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Management Committee seek to have a
minimum reserve of six months operating
costs for the facilities under management.
This is to allow for seasonal variation in use
and to safeguard against any period when
the facilities might be unavailable due to
damage or maintenance.| |Amount of reserves held|Para 1.22|Approximately £12,000 to £15,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable.| |Details of fund materially in
deficit|Para 1.24|The Management Committee of the Village
Hall do not intend for the hall to make a large
profit, any profit is saved and held in reserve
for a time of hardship or when improvements
to the hall are required. Any deficit which
cannot be met from within the balance of the
routine operation account will be financed by
additional direct fundraising and seeking
grant assistance, to ensure that it is paid off
with minimal delay.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None, the charity continues to make a small
profit each year and covers the general
running costs and any maintenance
required.| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed of Gift (dated 4thApril 1960)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Management Committee| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by Theale Village Hall
Management Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Trustees consist of elected,
representative and co-opted members.
Elected members of the Committee shall be
elected at the Annual General Meeting.
Meetings are held once a quarter with the
addition of an AGM in September.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All inhabitants of the area of benefit of 18
years of age or over shall be entitled to
attend and vote at the AGM.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Theale Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|274464| |Charity’s principal address|Theale Village Hall, Englefield Road, Theale, Reading RG7
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs Dawn Farmer|Chair||Theale Village Hall
Management Committee| ||Mrs Betty Messer|Vice-Chair||Theale Village Hall
Management Committee| ||Mrs Melissa
Burgess|||Theale Village Hall
Management Committee| ||Mrs Teresa Dean|||Theale Village Hall
Management Committee| ||Mr Gary Nelson|||Theale Village Hall
Management Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Auditor**|Mr Brian Hoad|93 Butts Hill Road, Woodley, Reading, Berks, RG5 4NT| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable. ## **Other optional information** Declarations The trnstees dg¢k9r• that they hove approv•d tho trust￿. rnport abo¥ Signed on behalf of the charlty'8 trust signa￿￿($) Full namc(s) Posltlon {eg Secretary. Chair, etc) rtqLy F4A IL E+AI hJÉ£ rrt4 IT12fyAC ' /?liz ## **THEALE VILLAGE HALL** ## **Accounts from 1st April 2021 to 31st March 2022** |**INCOME**||**PAYMENTS**|| |---|---|---|---| |Private Hire|£9,291.00|Fundraising|£374.78| |Private Deposits|£5,200.00|Secretary Wages|£7,140.00| |Fundraising|£1,020.00|Secretary Expenses|£301.37| |Sainsburys Veterans|£134.00|Cleaner wages|£4,442.50| |Mobile Vet|£512.50|Cleaning Expenses|£398.46| |Concorde Scouts|£605.00|Business rates|£96.70| |Lunar Beavers|£330.00|Watson Fuels|£2,817.30| |Baby College|£1,838.38|Electric|£354.94| |Zumba|£486.00|Boiler|£135.00| |WBC Surestart|£968.00|Grundon|£1,125.07| |Health Visitors|£2,496.00|Deposits refunded|£4,180.00| |Jazz|£350.00|Water Rates|£21.74| |Clog Dancing|£770.00|TC Fees|£100.00| |Pilates|£540.00|Maintenance|£2,248.37| |Malone Band|£618.50|Sewage pump|£432.08| |Martial Arts|£548.00|Insurance|£1,054.27| |Theale Parish Council|£216.04|Performing rights licence|£132.00| |Donation/Grant|£105.00|West Berks Licence|£70.00| |TC Fees|£100.00|Equipment|£4,579.37| |COIF|£0.00|Other Expenses|£1,336.57| |Insurance Pay Out|£0.00||| |Other|£239.44|**Total Payments**|**£31,340.52**| |**Total**|**£26,367.86**||| |**Income from Theale Club**|||| |Rent|£4,800.00|**Total COIF as at 01/01/22**|**£3,170.61**| |Oil, Assets|£675.00|**Interest qtr ending 31/03/22**|**£1.06**| |Grundon|£0.00|**Total as at 31/03/22**|**£3,171.67**| |Hire|£70.00||| |Other (Electrics)|£1,500.00||| |**Total**|**£7,045.00**||| |**Total Income**|**£33,412.86**||| |**Less**
**Total Expenditure**|**£31,340.52**||| |**Profit**
**over income**|**£2,072.34**||| |**Balance as at 31st Mar 2022**|||| |**Current Account**|**£18,537.30**||| |**Deposits being held**|**£2,150.00**||| |**Owed to Watson Fuels ...**|**£1,074.06**||| |**Outstanding Income due to TVH**|||| |**as at 31st March 2022 ...**|**£336.00**||| |**Theale Club o/stdg income**|||| |**due as at 31st March 2022 ...**|**NIL**||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of fH£ALC VILLA0£ On a¢¢ounts for the y￿r 31 HArtCH XOZZ Charity no (rf any) Set out on pages I report to the trustees on my examination of the accounts of the above charlty Trrf) for the year ended Responsibilities and As the IT￿1ee$ of the Trust you are resp(rnibb for the preparation 2011 fthe W. I report in resF*d of my examination of the Trusfs accounts wied out under sec*ion 145 of the 2011 Act and in carying out my examination. I have folkw￿ the 4plicable Directions gNen by ts Charity Commission under section 14515)(b) of the Ad. Independ•nt I have comp4eled my examination. I contffm th* no material matters have examIne￿S statsment come to my attention in connection with the examination which gives me cause to bthve that in, any material the AL# or I have no concems and have come across no other matters in connec*on with the e￿inatIon to vthich attention should be drawn in order to enable a proper UrKle￿INd of the accounts to be reached. . Please delete the woth in the braL*ets ifihey (k• apply. Signed: 13. 99.zoz Name: Relevant profes￿1 quallfication(s) or body (rfany): Address: HILL 120rt3• IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, I￿ndent e￿inatIon of dwity accounts: directions and guidano for examiws). Glve here brief details of any Items that tho examlner wishes to disclose. IER October 2018