2022-12-31-accounts - The Kent Schools' Athletic Association

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		Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
		From	Period start date			To	Period end date
			01	January	2022		31	December	2022

Section A Reference and administration details

Charity name

Kent Schools Athletic Assossiation

Other names charity is known by

Registered charity number (if any) 274121

Charity's principal address 1 The Hawthorns, Talbot Road Hawkhurst Cranbrook Postcode TN18 4LW

Names of the charity trustees who manage the charity

Trustee name	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Geoff Snell	Fullyear	KSAA Committee
Lynda Lenton	Fullyear	KSAA Committee


















Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name	Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by the committee. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of the Kent Schools’ Athletic Association is the advancement of athletics through the provision of Track and Field and Cross-Country competition on an annual basis among the children the children attending schools within the administrative areas in Kent, Bromley, Bexley and Medway.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

KSAA oversees at district level (13 areas) and organises and administers at county level, athletic and cross country competition for all schools in the county. It promotes athletics and cross country working in close liason with the various athletic clubs. We organise a variety of county championships and run Kent schools teams at junior, intermediate and senior level at inter county and national.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

2022 has been one of the most successful years in the nearly
100 year history of the Kent Schools’ Athletic Association. We
are the current Aggregate trophy winners for both the Track and
Field championships and Boys Cross Country. We are the
holders of both of the Championship shields for the Junior Boys
and Junior Girls teams – frst presented back in 1925. Whilst we
have won both in the past, this is the frst time ever that we
have held both at the same time. It was also a year that saw us
host a long awaited ESAA Cross Country Championships at the
Hop Farm, Paddock Wood the frst post pandemic
championships for the ESAA.
In January 2022, we found ourselves hosting our Cross Country
Championships at a venue new for Kent Schools. The Hop Farm
had been chosen by us to host the ESAA championships but we
had not held an event there so it made sense for us to host a
trial event there. Whilst there were some signifcant difculties
in the planning, the venue turned out to be very successful and
gave us a lot of good ideas for the fnal details for March.
Over the fat but challenging course we had a number of high
quality races with 567 athletes competing across all of the age
groups. With the planning of Paul Hills and Angela Newark we
were able to host a full return to competition with success and
good weather. Our attempts to go digital with QR codes for
athlete registration nearly went wrong but it turned out ok in
the end! Races were won by Megan Barlow in the Junior Girls
and Oliver Head with a victory of more than 25 seconds in the
Junior Boys race. However, Annabelle Souter won by 40 seconds
a very large margin indeed. Hayden Gear of Swale (IB) , Anna
Palmer (SG) and Jack Small (SB) were our other victors. The
Senior Boys race was particularly strong and gave an indication
of what was to happen a few weeks later. Our thanks go to all
involved in staging the event and setting our year of with such
a bang.
At the Inter Counties in Reigate we won both the Senior and
Intermediate Girls, and the Senior Boys. Thanks to all involved
in selecting and team managing for that event and our other
Cross Country events in 2022.
March found us as hosts of the English Schools XC
championshipsfor thefrst time since2004.Our thanksmustbe

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Section D Achievements and performance

offered most loudly for both the energy and passion of our former Beths boys – Geoff Snell and Paul Hills. Over the nearly three years of planning Paul’s desire to make a successful and enjoyable course allied to the experience of Geoff Snell as a recent ESAA Assistant XC Secretary meant that the preparations were always going to create a high-quality event. Sadly, at times in the build-up the Hop Farm were not always fully organised or cooperative. Nor were other organisations and providers. Without the patience of Geoff and then Paul Allison from ESAA we might not have had a championship at all. On the day, all turned out to be very successful. The course looked fantastic – thanks to Paul, John Sanders and a range of other friends and connections from across the county and the country. We were pleased to see a number of old friends and welcome around 2000 athletes and some former champions to witness six excellent races in which Kent Schools won the overall Boys title and took the Senior boys title with Louis Small finally taking an individual victory a few years after making his debut as a footballer that could run! It was a personal joy to be asked to present the winning Trophy to our Senior Boys and a memory I will long remember. Not long after the Cross Country came to an end, we heard the news that Mike Rowbottom our Honorary Life President and Kent Schools’ legend passed away after a number of years in a care home. His funeral, attended by a number of KSAA members was a real celebration of Mike’s life and work – but did not mention so much about his athletics and Kent Schools. We are all aware that Mike was a passionate enthusiast of school’s athletics. But it was great to hear that among his most significant personal memories are of presenting medals at the Schools International, and of being awarded our highest honour of Life Vice Presidency. We all have so much to thank Mike for. For some he was their first coach, or a good friend, for others he taught us how to select and identify the key things to look for when making decisions about teams and athletes. He also provided us with many stories of t-shirts round the wrong way, fire alarms in hotels, ice creams in the summer, foil blankets in the cold and sandwich packets stabbed with biros. Mike – you were so much fun to be with and we miss you greatly. We thank you for all

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Section D Achievements and performance

that you did for Kent Schools’ and for the athletics in our wider community. Moving on to the summer we found ourselves hosting the Kent Schools’ at Medway Park, a new venue to the championships. We must note the very significant contribution made by Steve Hesketh in preparing the stadium for us to be able to use throughout the day. His preparation and coordination of the volunteers among a whole host of challenges ensured that the athletes were able to do so well on the day. The conditions were very good and saw six new Championship best performances. Our thanks go to all involved in staging the championships – especially, Iain Presnell and Brian Charlton. To all officials that gave of their time freely and with such expertise. We must note here that so many of our officials were appointed to officiate at the 2022 Commonwealth Games representing our county with such skill, commitment and professionalism. With our own Julie Roe leading from the front as Meeting Manager. We are very lucky to have the use of such expertise. At the English Schools’ in July we were met with the hottest of temperatures in Manchester. But the action on the Track for Kent Schools was equally scorching! In total we secured 21 medals including 8 Golds. Only 13 athletes out of the 70 did not score a point. Overall, we won the following: the Junior Girls with 58 points, Junior Boys with 101 points, Inter Boys 2[nd] Senior Boys 3[rd] . Overall we won the Aggregate trophy with 350 points – 316 was second place. This is the highest Kent Schools’ score ever and amounts to an average of 5 points per athlete. Huge congratulations to all of the team managers and individuals involved. To Gary Jones for mastering the operation and to our new team manager Rebecca Hawkins who made such a successful debut and offered so much to the athletes. Next year we will be in Birmingham – with many of those athletes still available for selection and participation. We look forward to what is to come. We are again grateful to Paul Nash for his kind sponsorship and support and hope that he continues to enjoy the links we have forged between him and our association for so many years.

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Section D Achievements and performance Earlier in June we secured yet another victory in the annual Cunliffe Cup – against Surrey, Sussex and Hampshire. Our athletes performed well at the Combined Events and Race Walks Championships in their final in Bedford in late September. With both the Inter Boys and Junior Girls winning their team events. Our thanks go to each member of our committee and wider support network for their time in team managing for all of our teams. Ken Burkett and Iain Presnell are once again elected to serve on the General Committee of the ESAA and Geoff Snell continues his role as Assistant Treasurer. As the ESAA moves forward nearer to its own century we hope that our representatives on the ESAA will help, advise and guide the officers and others to ensure that the future of the Association lives on for many more years to come. 2022 was certainly something like service back to normal – with so many events and opportunities for the athletes offered by KSAA. We had a very successful year – among our most successful ever. As we near the 25[th] July 2025 the date of our founding at a Meeting in Maidstone 100 years before we need to begin to plan for commemorations and celebrations of our Centenary. We are in a strong position both within our committee and our athletes to step onwards in to our next century with energy and great confidence. KSAA continues to be relevant to the athletes, offer a great deal that others wish to be associated with and to set the standards that others seek to follow. I commend 2022 to you all and look forward to another successful year in 2023.

Section E Financial review

Any reserves are held to cover any shortfall of the cost of running events. Brief statement of the It is also used to help cover the cost of any hardship cases where charity’s policy on reserves participants cannot afford to take part.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

Finances differ significantly from the previous year due to COVID. In 2021, many events were still not running and therefore cashflow had been much reduced.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	G.Snell	L.Lenton
	Geoff Snell	Lynda Lenton
	Hon Life Member	Hon Life Member
	31.10.23

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	Charity Name Oaks Meadow Project	Charity Name Oaks Meadow Project	Charity Name Oaks Meadow Project	No (if any)	CC16a
	For the period from	Period start date 01.04.22	To	Period end date 31.03.23

Section A Receipts and payments
A1 Receipts Donations 38 Mid Suffolk District Council - Councillor LocalityBudgets - Combs Parish Council - Valencia Communities Fund - Local Fund Raising 312 - - 350 - - Sub total - Total receipts 350 A3 Payments Insurance Bank Charges - Site,Groundworks & Desogm - Admin & Office - Cost of Events 188 - - - - Sub total 188 Structures & Equipment Playground Fixtures & Fittings - Sub total - Total payments 188 Net of receipts/(payments) 162 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 162 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)		to the nearest £ - 25,000 1,502 865 50,000 - - - 77,367 - - - 77,367 146 72 20,092 218 - - - - - 20,528 1,062 63,553 64,615 85,143 - 7,776 - - - 7,776 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 38 25,000 1,502 865 50,000 312 - - 77,717 - - - 77,717 146 72 20,092 218 188 - - - - 20,716 1,062 63,553 64,615 85,331 - 7,614 - - - 7,614	Last year to the nearest £
			-	38	-
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			-	1,062
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		- 7,776	-	- 7,614	-
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		- 7,776	-	- 7,614	14,766

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Bank Balance Cash in Hand Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 7,138 14 - 7,152 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ - - - - Agreement Error to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
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Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Kent Schools Athletic Assosiation On accounts for the year ended 31.12.2022 Charity no lif any) 274121 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examinalion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have completed my examination. I confirm that no material matters have come lo my attenlion (otklarttCFti8 in connedion with the examination which gives me cause to believe that in, any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounling records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: 3111012023 Name: Alison Newman Relevant professional qualification{sl or body lif any): ACCA Address: 10 Home Farm Close Leigh, Tonbridge. TN118SB IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018