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2025-06-30-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 July 2024 To 30 June 2025

Section A Reference and administration details

Charity name The Rotary Club of Banbury Trust Fund

Other names charity is known by

Registered charity number (if any) 274108

Charity's principal address The Pavillion

Whitepost Road, Bodicote Banbury Postcode OX51 4BN

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Charles Hughes President
Nigel Randall President Elect
Mark Recchia Secretary
Martin Phillips Treasurer

Names and addresses of advisers (Optional information)

Type of Advisor Name
Address		 Name
Address
Independent
Accounts Examiner		 Magda Reitmajer Westminster Group plc, Westminster House,
Blacklocks Hill, Banbury, OX17 2BS

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed dated 4 June 1971 with codicil 10 December 1993 Type of governing document (eg. trust deed, constitution) The RIBI constitution and by-laws and the standard RIBI Club constitution How the charity is constituted and by-laws (eg. trust, association, company) Trustees shall be officers of the Club, namely the President, the President Trustee selection methods Elect for the coming year, the Secretary and the Treasurer and their (eg. appointed by, elected by) successors for the time being in office appointed annually at the AGM by vote

March 2012

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3

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Training is given where necessary and attendance at District and National events is encouraged to gain experience of the workings of Rotary at national and international level.

Section C Objectives and activities

The charities objectives as set out in our governing document (The Trust Summary of the objects of the Deed) are: “The relief of the poor and needy and for such other charitable charity set out in its purposes, institution, society or objective as the Club shall in a properly governing document constituted meeting from time to time direct.”

Our membership has stabilised at the post-COVID level of some 45, and our average age is 73. We continue to raise funds amongst ourselves and the local community through:

  1. Member donations.

  2. Street organ and supermarket Christmas Collections.

  3. Various choral concerts.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

  1. Christmas Parcel Appeal amongst local businesses and charity groups.

  2. Banbury Town Council payments for our stewarding of community events such as Armed Forces Day.

  3. Individual member presentations to external groups raising funds for Alan’s Africa.

  4. Pilates instruction by a member via Zoom raising funds for Kenyan Kids.

March 2012

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Funds are distributed only after vetting applications or in response to appeals which come within the Trust’s objectives and are approved in accordance with the Trust Deed.

The Club does not hold long-term investments which could be subject to loss of capital, and all short-term investments (which have not attracted any significant interest in recent years) have now been cashed in and consolidated into a single bank account.

All members of the Rotary Club are volunteers, and the charity could not function without their tremendous individual and collective efforts.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Receipts of £87,203 were raised from donations, fundraising, sponsorship and Gift Aid tax refunds during the 12-month period. There were two major income streams during the year: Alans Africa raised over £26,457 and Club was generously bequeathed £20,000 from the estate of the late Rotarian Helen Morris.

A total of £59,136 was donated to a range of organisations, charities and the needy as agreed at Club meetings for this purpose. Amongst those supported were:

Cash reserves at the end of the period stood at £44,634 which is above that of previous years thanks to the bequest.

Section E Financial review

Trustees hold £3,000 as a continency reserve fund. Brief statement of the charity’s policy on reserves Details of any funds materially None in deficit

Further financial review details (Optional information)

March 2012

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5

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nigel Randall Position (eg Secretary, President & Assistant Treasurer Chair, etc) Date 10 Jul 25

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Charity Name No (if any)
ROTARY CLUB OF BANBURY TRUST FUND
Receipts andpayments accounts CC16a
01-Jul-24
Period start date
For the period
from		 30-Jun-25
Period end date
To
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
270
1 140
87
3 138
-
-
-
-
4 635
-
-
-
4 635
-
2 292
-
-
-
-
-
-
-
2 292
-
-
-
2 292
2 343
- 191
5 618
7 770		 Restricted
funds
to the nearest £
20 790
7 097
5 851
48 830
-
-
-
-
82 568
-
-
-
82 568
-
56 844
-
-
-
-
-
-
-
56 844
-
-
-
56 844
25 724
-
10 949
36 673		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
21 060
8 237
5 938
51 968
-
-
-
-
87 203
-
-
-
87 203
-
59 136
-
-
-
-
-
-
-
59 136
-
-
-
59 136
28 067		 Last year
to the nearest £
Misc Revenues 270 497
Member Contributions 1 140 4 274
Gift Aid 87 2 383
FundraisingIncome 3 138 40 774
- -
- -
- -
- -
Sub total(Gross income for
AR)		 4 635 47 928
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
47 928
Misc Payments - 30
Payments 2 292 49 842
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 2 292 49 872
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
49 872
2 343 25 724 - 28 067 - 1 944
- 191 - - - -
5 618 10 949 - 16 567 18 511
7 770 36 673 - 44 634 16 567

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
CCXX R1 accounts (SS)		 Details Unrestricted
funds
to nearest £
-
-		 Restricted
funds
to nearest £
-
-		 Endowment
funds
to nearest £
- - -
- - -

7

- - -
Total cash funds - - -
(agree balances with receipts and payments
account(s)) Agreement Error Agreement Error OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
NIGEL RANDALL 10-Jul-25

CCXX R2 accounts (SS)

8

Statement of Assets & Liabilities Report

Rotary Club of Banbury - Trust Fund

Period Ending 30-JUN-2025
Rotary Club of Banbury - Trust Fund		 Period Ending 30-JUN-2025
Rotary Club of Banbury - Trust Fund		 Period Ending 30-JUN-2025
Rotary Club of Banbury - Trust Fund		 Period Ending 30-JUN-2025
Rotary Club of Banbury - Trust Fund		 Period Ending 30-JUN-2025
Rotary Club of Banbury - Trust Fund
Unrestricted
Funds		 Restricted
Funds		 Current Yr Prior Yr
Fixed Assets
Total Fixed Assets 0.00 0.00 0.00 0.00
Savings & Investments
Total Investments 0.00 0.00 0.00 0.00
Current Assets
General Trust Fund 7,769.43 36,864.24 44,633.67 16,566.95
Total Current Assets 7,769.43 36,864.24 44,633.67 16,566.95
Current Liabilities falling due in 1 Year
Total Current Liabilities 0.00 0.00 0.00 0.00
Net Current Assets 7,769.43 36,864.24 44,633.67 16,566.95
Liabilities - payable after 1 year
Total Long-Term Liabilities 0.00 0.00 0.00 0.00
Net Assets @ 30-JUN-2025 7,769.43 36,864.24 44,633.67 16,566.95
Represented by Funds
Unrestricted Funds
Contingency Fund 3,000.00 0.00 3,000.00 3,000.00
Immediate Response Fund 1,000.00 0.00 1,000.00 1,000.00
Unallocated Funds 5,901.63 0.00 5,901.63 3,750.06
Restricted Funds
Alans Africa 0.00 1,502.08 1,502.08 280.00
Autumn Concert 2025 0.00 1,130.00 1,130.00 0.00
CSFC 25 0.00 2,390.00 2,390.00 0.00
Christmas Parcels Appeal 0.00 3,745.03 3,745.03 3,609.17
Foundation Fund 0.00 1,470.39 1,470.39 55.00
Helen Morris Bequest 0.00 20,000.00 20,000.00 0.00
Kenyan Kids 0.00 1,757.71 1,757.71 2,363.64
Restricted Children Fund 0.00 1,203.27 1,203.27 0.00
Young Chef 25 0.00 51.55 51.55 0.00
Young Musician 0.00 1,482.01 1,482.01 1,915.26
Czecs Donation 0.00 0.00 0.00 268.82
Shelterbox 0.00 0.00 0.00 125.00
Six of the Best 24 0.00 0.00 0.00 200.00
Endowment Funds
Funds Balance @ 30-JUN-2025 9,901.63 34,732.04 44,633.67 16,566.95

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Income & Expenditure Report Income & Expenditure Report Income & Expenditure Report Income & Expenditure Report Income & Expenditure Report
Rotary Club of Banbury - General 01-JUL-2024 - 30-JUN-2025
Current Yr Current Yr Prior Yr Prior Yr
INCOME
4000 INCOME 23,206.64 45,872.40
4001 Member meal receipts 1,586.00 1,348.00
4003 Guest meal receipts 2,593.00 25.00
4006 Annual Subscriptions 3,970.00 4,895.00
4009 Subs paid early or unused in previous RY 3,094.00 2,660.00
4010 Misc. Receipts 4,683.64 1,555.00
4011 Foundation donation 0.00 92.00
4020 Contact Exchange 7,280.00 35,297.40
TOTAL INCOME 23,206.64 45,872.40
EXPENDITURE
7000 EXPENDITURE -15,532.62 -39,606.87
7001 Meal Costs -4,288.88 -1,679.00
7002 Sundry Meeting Costs -1,069.12 -160.00
7007 Regalia & Medals -126.24 -157.12
7008 Banners & Tabards -79.70 -222.43
7009 Badges 0.00 -23.64
7010 Sign Writing 0.00 -631.80
7012 Insurance -152.54 -148.10
7014 Contingency Misc -1,044.20 -75.00
7015 Social Events -256.00 -745.00
7017 Staff Gratuities 0.00 -200.00
7018 Members Subs Adjustments -436.00 -150.00
7020 Contact Exchange -7,180.00 -35,389.78
7030 Transfer from Contactless or Online Payment -899.94 -25.00
7200 OVERHEADS -5,390.96 -5,410.24
7201 Postage 0.00 -37.00
7204 Printing & Stationary 0.00 -345.20
7216 IT -738.32 -79.99
7223 RIBI Capitation fees -3,770.64 -3,924.67
7224 Payments to Foundation by members 0.00 -34.00
7225 District Capitation fees -774.00 -846.00
7227 Rotary Website Template use 0.00 -35.38
7228 ClubTreasurer Software Fees -108.00 -108.00
TOTAL EXPENDITURE -20,923.58 -45,017.11
SURPLUS/(DEFICIT) FOR PERIOD 2,283.06 855.29

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