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## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 July 2024 **To** 30 June 2025
## Section A Reference and administration details
**Charity name** The Rotary Club of Banbury Trust Fund
**Other names charity is known by**
**Registered charity number (if any)** 274108
**Charity's principal address** The Pavillion
Whitepost Road, Bodicote Banbury **Postcode OX51 4BN**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Charles Hughes|President|||
||Nigel Randall|President Elect|||
||Mark Recchia|Secretary|||
||Martin Phillips|Treasurer|||
||||||
## **Names and addresses of advisers (Optional information)**
|**Type of Advisor**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Independent
Accounts Examiner|Magda Reitmajer|Westminster Group plc, Westminster House,
Blacklocks Hill, Banbury, OX17 2BS|
||||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed dated 4 June 1971 with codicil 10 December 1993 Type of governing document (eg. trust deed, constitution) The RIBI constitution and by-laws and the standard RIBI Club constitution How the charity is constituted and by-laws (eg. trust, association, company) Trustees shall be officers of the Club, namely the President, the President Trustee selection methods Elect for the coming year, the Secretary and the Treasurer and their (eg. appointed by, elected by) successors for the time being in office appointed annually at the AGM by vote
March **2012**
**TAR**
3
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Training is given where necessary and attendance at District and National events is encouraged to gain experience of the workings of Rotary at national and international level.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The charities objectives as set out in our governing document (The Trust **Summary of the objects of the** Deed) are: _“The relief of the poor and needy and for such other charitable_ **charity set out in its** _purposes, institution, society or objective as the Club shall in a properly_ **governing document** _constituted meeting from time to time direct.”_
Our membership has stabilised at the post-COVID level of some 45, and our average age is 73. We continue to raise funds amongst ourselves and the local community through:
1. Member donations.
2. Street organ and supermarket Christmas Collections.
3. Various choral concerts.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
4. Christmas Parcel Appeal amongst local businesses and charity groups.
5. Banbury Town Council payments for our stewarding of community events such as Armed Forces Day.
6. Individual member presentations to external groups raising funds for Alan’s Africa.
7. Pilates instruction by a member via Zoom raising funds for Kenyan Kids.
March **2012**
**TAR**
4
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Funds are distributed only after vetting applications or in response to appeals which come within the Trust’s objectives and are approved in accordance with the Trust Deed.
The Club does not hold long-term investments which could be subject to loss of capital, and all short-term investments (which have not attracted any significant interest in recent years) have now been cashed in and consolidated into a single bank account.
All members of the Rotary Club are volunteers, and the charity could not function without their tremendous individual and collective efforts.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Receipts of £87,203 were raised from donations, fundraising, sponsorship and Gift Aid tax refunds during the 12-month period. There were two major income streams during the year: Alans Africa raised over £26,457 and Club was generously bequeathed £20,000 from the estate of the late Rotarian Helen Morris.
A total of £59,136 was donated to a range of organisations, charities and the needy as agreed at Club meetings for this purpose. Amongst those supported were:
- Alan’s Africa - £28,800
- Christmas Parcels - £6,000
- RI Foundation Trust (including Polio Now) - £3,874
- Kenyan Kids - £2,700
- • Local Foodbanks - £1,437 • Dogs for Good - £1300 • Calvert Trust/RYLA - £1,124 • Children Seen & Heard - £1,300
- Shelterbox - £1,000
- Katharine House Hospice - £830
- Social Eyes Oxfordshire - £830
- Misc small local donations - £1,852
Cash reserves at the end of the period stood at £44,634 which is above that of previous years thanks to the bequest.
## **Section E Financial review**
Trustees hold £3,000 as a continency reserve fund. **Brief statement of the charity’s policy on reserves Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
March **2012**
**TAR**
5
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nigel Randall **Position (eg Secretary,** President & Assistant Treasurer **Chair, etc) Date** 10 Jul 25
March **2012**
**TAR**
6
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**ROTARY CLUB OF BANBURY TRUST FUND**||||
|**Receipts andpayments accounts**|||**CC16a**|
|01-Jul-24
Period start date
**For the period**
**from**|30-Jun-25
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**270**
**1 140**
**87**
**3 138**
**-**
**-**
**-**
**-**
**4 635**
**-**
**-**
**-**
**4 635**
**-**
**2 292**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2 292**
**-**
**-**
**-**
**2 292**
**2 343**
**- 191**
**5 618**
**7 770**|**Restricted**
**funds**
**to the nearest £**
**20 790**
**7 097**
**5 851**
**48 830**
**-**
**-**
**-**
**-**
**82 568**
**-**
**-**
**-**
**82 568**
**-**
**56 844**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**56 844**
**-**
**-**
**-**
**56 844**
**25 724**
**-**
**10 949**
**36 673**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**21 060**
**8 237**
**5 938**
**51 968**
**-**
**-**
**-**
**-**
**87 203**
**-**
**-**
**-**
**87 203**
**-**
**59 136**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**59 136**
**-**
**-**
**-**
**59 136**
**28 067**||**Last year**
**to the nearest £**|
|Misc Revenues|**270**|||||**497**|
|Member Contributions|**1 140**|||||**4 274**|
|Gift Aid|**87**|||||**2 383**|
|FundraisingIncome|**3 138**|||||**40 774**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**4 635**|||||**47 928**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**47 928**|
||||||||
|Misc Payments|**-**|||||**30**|
|Payments|**2 292**|||||**49 842**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**2 292**|||||**49 872**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**49 872**|
||||||||
||**2 343**|**25 724**|**-**|**28 067**||**- 1 944**|
||**- 191**|**-**|**-**|**-**||**-**|
||**5 618**|**10 949**|**-**|**16 567**||**18 511**|
||**7 770**|**36 673**|**-**|**44 634**||**16 567**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|**Details**|**Unrestricted**
**funds**
**to nearest £**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
7
||||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||**-**||**-**||**-**|
||(agree balances with receipts and payments|||||||
||account(s))||Agreement Error||Agreement Error||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**|||||**-**||**-**|
|**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
|**B5 Liabilities**|||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval|
||||NIGEL RANDALL||||10-Jul-25|
|||||||||
|||||||||
CCXX R2 accounts (SS)
8
## Statement of Assets & Liabilities Report
## **Rotary Club of Banbury - Trust Fund**
|**Period Ending 30-JUN-2025**
**Rotary Club of Banbury - Trust Fund**|**Period Ending 30-JUN-2025**
**Rotary Club of Banbury - Trust Fund**|**Period Ending 30-JUN-2025**
**Rotary Club of Banbury - Trust Fund**|**Period Ending 30-JUN-2025**
**Rotary Club of Banbury - Trust Fund**|**Period Ending 30-JUN-2025**
**Rotary Club of Banbury - Trust Fund**|
|---|---|---|---|---|
||**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Current Yr**|_Prior Yr_|
|**Fixed Assets**|||||
|Total Fixed Assets|0.00|0.00|0.00|_0.00_|
|**Savings & Investments**|||||
|Total Investments|0.00|0.00|0.00|_0.00_|
|**Current Assets**|||||
|General Trust Fund|7,769.43|36,864.24|44,633.67|_16,566.95_|
|Total Current Assets|7,769.43|36,864.24|44,633.67|_16,566.95_|
|**Current Liabilities falling due in 1 Year**|||||
|Total Current Liabilities|0.00|0.00|0.00|_0.00_|
|Net Current Assets|7,769.43|36,864.24|44,633.67|_16,566.95_|
|**Liabilities - payable after 1 year**|||||
|Total Long-Term Liabilities|0.00|0.00|0.00|_0.00_|
|Net Assets @ 30-JUN-2025|7,769.43|36,864.24|44,633.67|_16,566.95_|
||||||
|**Represented by Funds**|||||
|**Unrestricted Funds**|||||
|Contingency Fund|3,000.00|0.00|3,000.00|_3,000.00_|
|Immediate Response Fund|1,000.00|0.00|1,000.00|_1,000.00_|
|Unallocated Funds|5,901.63|0.00|5,901.63|_3,750.06_|
|**Restricted Funds**|||||
|Alans Africa|0.00|1,502.08|1,502.08|_280.00_|
|Autumn Concert 2025|0.00|1,130.00|1,130.00|_0.00_|
|CSFC 25|0.00|2,390.00|2,390.00|_0.00_|
|Christmas Parcels Appeal|0.00|3,745.03|3,745.03|_3,609.17_|
|Foundation Fund|0.00|1,470.39|1,470.39|_55.00_|
|Helen Morris Bequest|0.00|20,000.00|20,000.00|_0.00_|
|Kenyan Kids|0.00|1,757.71|1,757.71|_2,363.64_|
|Restricted Children Fund|0.00|1,203.27|1,203.27|_0.00_|
|Young Chef 25|0.00|51.55|51.55|_0.00_|
|Young Musician|0.00|1,482.01|1,482.01|_1,915.26_|
|Czecs Donation|0.00|0.00|0.00|_268.82_|
|Shelterbox|0.00|0.00|0.00|_125.00_|
|Six of the Best 24|0.00|0.00|0.00|_200.00_|
|**Endowment Funds**|||||
|Funds Balance @ 30-JUN-2025|9,901.63|34,732.04|44,633.67|_16,566.95_|
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|Income & Expenditure Report|Income & Expenditure Report|Income & Expenditure Report|Income & Expenditure Report|Income & Expenditure Report|
|---|---|---|---|---|
|**Rotary Club of Banbury - General**|**01-JUL-2024 - 30-JUN-2025**||||
||**Current Yr**|**Current Yr**|_Prior Yr_|_Prior Yr_|
|**INCOME**|||||
|**4000 INCOME**||**23,206.64**||_45,872.40_|
|4001 Member meal receipts|1,586.00||_1,348.00_||
|4003 Guest meal receipts|2,593.00||_25.00_||
|4006 Annual Subscriptions|3,970.00||_4,895.00_||
|4009 Subs paid early or unused in previous RY|3,094.00||_2,660.00_||
|4010 Misc. Receipts|4,683.64||_1,555.00_||
|4011 Foundation donation|0.00||_92.00_||
|4020 Contact Exchange|7,280.00||_35,297.40_||
|**TOTAL INCOME**||**23,206.64**||_45,872.40_|
||||||
|**EXPENDITURE**|||||
|**7000 EXPENDITURE**||**-15,532.62**||_-39,606.87_|
|7001 Meal Costs|-4,288.88||_-1,679.00_||
|7002 Sundry Meeting Costs|-1,069.12||_-160.00_||
|7007 Regalia & Medals|-126.24||_-157.12_||
|7008 Banners & Tabards|-79.70||_-222.43_||
|7009 Badges|0.00||_-23.64_||
|7010 Sign Writing|0.00||_-631.80_||
|7012 Insurance|-152.54||_-148.10_||
|7014 Contingency Misc|-1,044.20||_-75.00_||
|7015 Social Events|-256.00||_-745.00_||
|7017 Staff Gratuities|0.00||_-200.00_||
|7018 Members Subs Adjustments|-436.00||_-150.00_||
|7020 Contact Exchange|-7,180.00||_-35,389.78_||
|7030 Transfer from Contactless or Online Payment|-899.94||_-25.00_||
|**7200 OVERHEADS**||**-5,390.96**||_-5,410.24_|
|7201 Postage|0.00||_-37.00_||
|7204 Printing & Stationary|0.00||_-345.20_||
|7216 IT|-738.32||_-79.99_||
|7223 RIBI Capitation fees|-3,770.64||_-3,924.67_||
|7224 Payments to Foundation by members|0.00||_-34.00_||
|7225 District Capitation fees|-774.00||_-846.00_||
|7227 Rotary Website Template use|0.00||_-35.38_||
|7228 ClubTreasurer Software Fees|-108.00||_-108.00_||
|**TOTAL EXPENDITURE**||**-20,923.58**||_-45,017.11_|
||||||
|**SURPLUS/(DEFICIT) FOR PERIOD**||**2,283.06**||_855.29_|
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