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2024-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2023 To 31/08/2024

Charity name: Colyton Grammar School Parent’s Association

Charity registration number: 273999

Objectives and Activities

Summary of the purposes of the
charity as set out in its governing
document		 To advance the education of pupils in the school by:
•
Developing more extended relationships
between the staff, parents and others
associated with the school;
•
Engaging in activities which support the
school; and
•
Providing and assisting in the provision of
such facilities or items for education at the
school (not provided by statutory funds) as
the committee in consultation with the
Governing Body shall from time to time
determine
Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.		 The main activities of the Parents’ Association have
been to hold a number of fundraising events, and to
receive donations.
In planning the activities for the year, the trustees
have kept in mind the guidance on public benefit
issues by the Charity Commission.

Additional information (optional)

:

Achievements and Performance
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.		 Fundraising activities have raised a total of £24,170
net of expenses.
The 500 club made a profit of £3,319 after prizes
and parent pay expenses.
We continued to collect and sell on 2ndhand uniform
and this has raised £660, benefitting both the PA
fund and parents, as well as ensuring less waste.
Unfortunately the change to the school’s PE kit lead
to a drop in sales this year.
The winter draw was well supported and produced a
profit of £1,965. The Summer draw was resurrected
and raised a net total of £1,494
The Big Colyton Art Show (held bi-annually) was
held in October 2023 and raise a net total of £6,935
in this year.
The Spring Fair became the Garden and Food
festival once again and raised a net total of £3,465.
We introduced a Winter Fair which raised a total of
£1,628
We also provided refreshments at lots of school
events including the Summer fair raising over
£2,300.
We have continued to make use of income from
Easy fundraising and PayPal Giving – raising a total
of £1,137
The PA was able to make donations of £40,000 to
the school to fund the improvements to the Sound
and light equipment in Cottrill Hall, which will be of
great use to all pupils and the community. In addition
we have funded Christmas trees and contributed to
the Year 13 leavers event.
The PA’s administration costs were £185, including
ParentKind annual membership fees (including
insurance), and lotteries.

Additional information (optional)

Financial Review

Financial Review
Review of the charity’s financial
position at the end of the period		 At the year-end the PA’s net funds amounted to
£9,782 of which £4,856 are available for distribution.
Statement explaining the policy for
holding reserves stating why they
are held		 Reserves are held for contingency (£2000) and also
sufficient for the 500 club prizes for the next year to
cover the event that there are insufficient entries.
There are also reserves to refund income received in
2023/4 for Festive fair 2024 which has been
cancelled and for an outstanding payment from
BCAS, Allowance is made for known expenses in
2024/5 (web hosting/parentkind/lotteries licence)
Amount of reserves held £4,926
Reasons for holding zero reserves
Details of fund materially in deficit
Explanation of any uncertainties
about the charity continuing as a
going concern

Additional information (optional)

You may choose to include further statements where relevant about:

Structure, Governance and Management

Type of governing document
(trust deed,royal charter)		 Constitution adopted 3rdDecember 1976, last
amended 24thApril 2017
How is the charity constituted?
(e.g unincorporated association,
CIO)		 Unincorporated association
Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustees		 Trustees are appointed by the members at the Annual
General Meeting

Reference and Administrative details

Charity name Colyton Grammar School Parents’Association
Other name the charity uses
Registered charity number 273999
Charity’s principal address Colyton Grammar School
Whitwell Lane
Colyton
DEVON
EX24 6HN

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kathryn Klaenstchi Chair
Amber Peters Secretary
Nell Robinson Assistant Secretary
Kathryn Elcoate Treasurer
Sarah Farmer Assistant Treasurer
Kirsty Ford Website and Social
media lead
Caroline Pearce Book Club Organiser
Caroline Thomas WhatsappOrganiser
Sarah Hawkins Second Hand
uniform organiser
Tim Harris Head Teacher
Liz Robinson BCAS

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Kathryn Klaentschi Kathryn Elcoate
Kathryn Klaentschi Kathryn Elcoate

Secretary		 Treasurer
16/1/2025
16/1/2025

Colyton Grammar School Parents Association

273939

Receipts and payments accounts

CC16a

For the period 01/09/2023 31/08/2024 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
5,219
18,500
1,207
97
314
1,965
2,250
1,739
351
-
1,134
661
1,957
5,117
285
3
-
40,799
-
-
-
40,799
1,900
11,098
249
298
-
574
245
285
329
40,589
20
71
165
-
1,651
57,474
-
-
-
57,474
- 16,675		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
5,219
18,500
1,207
97
314
1,965
2,250
1,739
351
-
1,134
661
1,957
5,117
285
3
-
-
40,799
-
-
-
40,799
1,900
11,098
249
298
-
574
245
285
329
40,589
20
-
71
165
-
-
1,651
57,474
-
-
-
57,474
- 16,675		 Last year
to the nearest £
500 club 5,219 6,440
BigColyton Art Show 18,500 750
Concert Refreshments 1,207 1,333
Teatowels and bags 97 660
Menopause evening (24) 314
Summer Fete and BBQ 1,965 1,867
Quizes 398
Winter draw 2,250 3,582
Summer draw 1,739
Donations 351 381
Amazon Smile - 537
EasyFundRaising 1,134 1,131
Second-hand uniform 661 1,865
Winter Fair 23 1,957 386
Garden and food festival 5,117 4,275
Winter Fair 24 285 50
PayPal Giving 3 14
Interest - 2
-
Sub total(Gross income for
AR)		 40,799 23,671
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
23,671
500 club 1,900 1,875
BigColyton Art Show 11,098
Concert Refreshments 249 367
Teatowels and bags 298 362
Quizes - 25
Summer Fete and BBQ 574 218
Summer draw 245
Winter draw 285 458
Winter Fair 23 329
Donations to School 40,589 714
EDDC Lotteries License 20 20
Parent Payexpenses
Purchase of Zettle machines 71
PA admin expenses 165 316
BBQpurchase - 195
Festive Evening23 338
Garden and food festival 1,651 717
**Sub total ** 57,474 5,605
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
CCXX R1 accounts (SS)
5,605
- 16,675 -
1		 - - 16,675 18,066
31/01/2025

A5 Transfers between funds - - - - - A6 Cash funds last year end 26,457 - - 26,457 8,424 Cash funds this year end 9,782 - - 9,782 26,490

CCXX R2 accounts (SS)

31/01/2025

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
CAF Bank Gold Account
Lloyds No1 Account
Lloyds No2 Account
Details
Kathryn Klaentschi
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
9,782
-
-
9,782
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Kathryn Elcoate
Kathryn Klaentschi		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Kathryn Elcoate 16/01/2025
Kathryn Klaentschi Kathryn Klaentschi 16/01/2025

CCXX R3 accounts (SS)

31/01/2025

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Charity Name Colyton Grammar School Parents Association

On accounts for the year 31[st] August 2024 Charity no 273999 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~Delete [ ]~~ ~~if not applicable.~~

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

*Please delete the words in the brackets apply.
Signed:
Name:		 S Carp 10thDecember 2024
Stephen Carp

Oct 2018

1

IER

Relevant professional qualification(s) or body (if any):

Address: 108 St Michaels Gardens South Petherton Somerset, TA13 5BQ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER