## **Trustees’ Annual Report for the period** **From 01/09/2023 To 31/08/2024** **Charity name: Colyton Grammar School Parent’s Association** **Charity registration number: 273999** ## **Objectives and Activities** |Summary of the purposes of the
charity as set out in its governing
document|To advance the education of pupils in the school by:
•
Developing more extended relationships
between the staff, parents and others
associated with the school;
•
Engaging in activities which support the
school; and
•
Providing and assisting in the provision of
such facilities or items for education at the
school (not provided by statutory funds) as
the committee in consultation with the
Governing Body shall from time to time
determine| |---|---| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|The main activities of the Parents’ Association have
been to hold a number of fundraising events, and to
receive donations.
In planning the activities for the year, the trustees
have kept in mind the guidance on public benefit
issues by the Charity Commission.| ## **Additional information (optional)** : ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole.|Fundraising activities have raised a total of £24,170
net of expenses.
The 500 club made a profit of £3,319 after prizes
and parent pay expenses.
We continued to collect and sell on 2ndhand uniform
and this has raised £660, benefitting both the PA
fund and parents, as well as ensuring less waste.
Unfortunately the change to the school’s PE kit lead
to a drop in sales this year.
The winter draw was well supported and produced a
profit of £1,965. The Summer draw was resurrected
and raised a net total of £1,494
The Big Colyton Art Show (held bi-annually) was
held in October 2023 and raise a net total of £6,935
in this year.
The Spring Fair became the Garden and Food
festival once again and raised a net total of £3,465.
We introduced a Winter Fair which raised a total of
£1,628
We also provided refreshments at lots of school
events including the Summer fair raising over
£2,300.
We have continued to make use of income from
Easy fundraising and PayPal Giving – raising a total
of £1,137
The PA was able to make donations of £40,000 to
the school to fund the improvements to the Sound
and light equipment in Cottrill Hall, which will be of
great use to all pupils and the community. In addition
we have funded Christmas trees and contributed to
the Year 13 leavers event.
The PA’s administration costs were £185, including
ParentKind annual membership fees (including
insurance), and lotteries.| ## **Additional information (optional)** ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s financial
position at the end of the period|At the year-end the PA’s net funds amounted to
£9,782 of which £4,856 are available for distribution.| |Statement explaining the policy for
holding reserves stating why they
are held|Reserves are held for contingency (£2000) and also
sufficient for the 500 club prizes for the next year to
cover the event that there are insufficient entries.
There are also reserves to refund income received in
2023/4 for Festive fair 2024 which has been
cancelled and for an outstanding payment from
BCAS, Allowance is made for known expenses in
2024/5 (web hosting/parentkind/lotteries licence)| |Amount of reserves held|£4,926| |Reasons for holding zero reserves|| |Details of fund materially in deficit|| |Explanation of any uncertainties
about the charity continuing as a
going concern|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ## **Structure, Governance and Management** |Type of governing document
(trust deed,royal charter)|Constitution adopted 3rdDecember 1976, last
amended 24thApril 2017| |---|---| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Unincorporated association| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustees|Trustees are appointed by the members at the Annual
General Meeting| ## **Reference and Administrative details** |Charity name|Colyton Grammar School Parents’Association| |---|---| |Other name the charity uses|| |Registered charity number|273999| |Charity’s principal address|Colyton Grammar School
Whitwell Lane
Colyton
DEVON
EX24 6HN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
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5
6
7
8
9
10
11
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kathryn Klaenstchi|Chair||| ||Amber Peters|Secretary||| ||Nell Robinson|Assistant Secretary||| ||Kathryn Elcoate|Treasurer||| ||Sarah Farmer|Assistant Treasurer||| ||Kirsty Ford|Website and Social
media lead||| ||Caroline Pearce|Book Club Organiser||| ||Caroline Thomas|WhatsappOrganiser||| ||Sarah Hawkins|Second Hand
uniform organiser||| ||Tim Harris|Head Teacher||| ||Liz Robinson|BCAS||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kathryn Klaentschi|Kathryn Elcoate| |---|---|---| ||Kathryn Klaentschi|Kathryn Elcoate| ||
Secretary|Treasurer| ||16/1/2025|| ||16/1/2025|| **Colyton Grammar School Parents Association** **273939** ## **Receipts and payments accounts** **CC16a** **For the period** 01/09/2023 31/08/2024 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**5,219**
**18,500**
**1,207**
**97**
**314**
**1,965**
**2,250**
**1,739**
**351**
**-**
**1,134**
**661**
**1,957**
**5,117**
**285**
**3**
**-**
**40,799**
**-**
**-**
**-**
**40,799**
**1,900**
**11,098**
**249**
**298**
**-**
**574**
**245**
**285**
**329**
**40,589**
**20**
**71**
**165**
**-**
**1,651**
**57,474**
**-**
**-**
**-**
**57,474**
**- 16,675**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**5,219**
**18,500**
**1,207**
**97**
**314**
**1,965**
**2,250**
**1,739**
**351**
**-**
**1,134**
**661**
**1,957**
**5,117**
**285**
**3**
**-**
**-**
**40,799**
**-**
**-**
**-**
**40,799**
**1,900**
**11,098**
**249**
**298**
**-**
**574**
**245**
**285**
**329**
**40,589**
**20**
**-**
**71**
**165**
**-**
**-**
**1,651**
**57,474**
**-**
**-**
**-**
**57,474**
**- 16,675**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |500 club|**5,219**||||**6,440**| |BigColyton Art Show|**18,500**||||**750**| |Concert Refreshments|**1,207**||||**1,333**| |Teatowels and bags|**97**||||**660**| |Menopause evening (24)|**314**||||| |Summer Fete and BBQ|**1,965**||||**1,867**| |Quizes|||||**398**| |Winter draw|**2,250**||||**3,582**| |Summer draw|**1,739**||||| |Donations|**351**||||**381**| |Amazon Smile|**-**||||**537**| |EasyFundRaising|**1,134**||||**1,131**| |Second-hand uniform|**661**||||**1,865**| |Winter Fair 23|**1,957**||||**386**| |Garden and food festival|**5,117**||||**4,275**| |Winter Fair 24|**285**||||**50**| |PayPal Giving|**3**||||**14**| |Interest|**-**||||**2**| ||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**40,799**||||**23,671**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**23,671**| ||||||| |500 club|**1,900**||||**1,875**| |BigColyton Art Show|**11,098**||||| |Concert Refreshments|**249**||||**367**| |Teatowels and bags|**298**||||**362**| |Quizes|**-**||||**25**| |Summer Fete and BBQ|**574**||||**218**| |Summer draw|**245**||||| |Winter draw|**285**||||**458**| |Winter Fair 23|**329**||||| |Donations to School|**40,589**||||**714**| |EDDC Lotteries License|**20**||||**20**| |Parent Payexpenses|||||| |Purchase of Zettle machines|**71**||||| |PA admin expenses|**165**||||**316**| |BBQpurchase|**-**||||**195**| |Festive Evening23|||||**338**| |Garden and food festival|**1,651**||||**717**| |**_Sub total_ **|**57,474**||||**5,605**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
CCXX R1 accounts (SS)|||||| ||||||**5,605**| ||||||| ||**- 16,675**|**-**
1|**-**|**- 16,675**|**18,066**
31/01/2025| **A5 Transfers between funds - - - - - A6 Cash funds last year end 26,457 - - 26,457 8,424** _**Cash funds this year end**_ **9,782 - - 9,782 26,490** CCXX R2 accounts (SS) 31/01/2025 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
CAF Bank Gold Account
Lloyds No1 Account
Lloyds No2 Account
**Details**
Kathryn Klaentschi
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**9,782**
**-**
**-**
**9,782**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Kathryn Elcoate
Kathryn Klaentschi|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Kathryn Elcoate|16/01/2025| ||Kathryn Klaentschi|Kathryn Klaentschi|**16/01/2025**| CCXX R3 accounts (SS) 31/01/2025 3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Colyton Grammar School Parents Association **On accounts for the year** 31[st] August 2024 **Charity no** 273999 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable._~~ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ ||*_Please delete the words in the brackets_|_apply._| |---|---|---| |||| |**Signed:**
**Name:**|S Carp|10thDecember 2024| |||| ||Stephen Carp|| **Oct 2018** 1 **IER** ## **Relevant professional qualification(s) or body (if any):** **Address:** 108 St Michaels Gardens South Petherton Somerset, TA13 5BQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**