PITSTONE & IVINGHOE MUSEUM SOCIETY Regd Charity No. 273931
Trustees Annual Report and Accounts 2023 - 2024
Pitstone and Ivinghoe Museum Society
Trustees Annual Report for the year ended 31 March 2024
The 2023 – 24 Open Day season has been successful one overall. Whilst the admission income was down from previous years due to some inclement weather at times, other income brought the year up to a similar figure to the prior year.
Our admin costs remained fairly constant, with the exception of the rent as our rent reduction scheme finished, but project expenditure was higher than the previous year. As a result, the final surplus for the year was £4116, but our overall reserves remain healthy at £144,164.
A number of large-scale projects have been completed, or are well advanced, including:
-
refurbishment of the Brush Shop
-
mechanical and electrical refurbishment of the Concrete Workshop
-
installation of a new Tannoy system
-
installation of a new alarm system
-
ongoing upgrading of the site electrics
In addition, we have welcomed new volunteers who have already made considerable contributions to our ongoing maintenance and project needs, and to operating and displaying exhibits on Open Days. One example is the establishment of our HAM radio station which has been set up and operated by a new volunteer using existing equipment that has been on display for some years.
It is anticipated that many of the large-scale projects will be completed during the coming year and there are many new projects coming on stream.
PITSTONE & IVINGHOE MUSEUM SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2024
Registered Charity number 273931
page 1
Independent Examiner’s Report to the Trustees of
PITSTONE & IVINGHOE MUSEUM SOCIETY
I report on the accounts of the Society for the year ended 31st March 2024 which are set out on the following pages
As the charity’s trustees you are responsible for the preparation of the accounts;
you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention. My examination was carried out in accordance with the General Directions given by Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
In my connection with my examination, no matter has come to my attention;
1) Which gives me reasonable cause to believe that in any material respect the requirements ;
a) To keep accounting records in accordance with section 41 of the Act and
b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
Have not been met, or
2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed[P Griffiths]
Date 19-Jun-24
Mrs. P. Griffiths Hemel Hempstead
Pitstone & Ivinghoe Museum Society
page 2
Income and Expenditure Account for the period ending 31.03.24
| Income Open days Admission charges Sale of guides less:costs Sales from Shop less: costs Tractor Rides income Craft stalls income Potters less: costs Catering sales less: costs Open day costs -sundry -bank charges -toilet hire Subscriptions Monthly meetings less: costs School & Club visits Other sales Room hire & filming Donations Covid 19 Grants Profit on sale of plant Gift Aid Interest received Expenditure Projects Refurbish Concrete workshop Renew electrics Refurbish winnower Model railways New Silo room Artifacts incl sandblasting Maintenance & repairs Plant & equip (incl Tractors) Buildings Repair barn roof Site (incl drive) Office equipment Depreciation of Plant etc. Admin Costs Rent & rates Utilities (net) Phone & Internet Insurance Adverts, leaflets & Web Stationery, stamps Newsletter costs Office exps Volunteer costs Surplus/(deficit) for the year |
377 -195 |
Actual to 31.03.24 |
Actual to 31.03.23 |
|---|---|---|---|
| 20126 378 -350 1460 0 875 554 660 -567 9518 -3405 -738 -402 -990 |
|||
| 1801 -54 |
|||
| 643 -227 |
|||
| 10314 -3925 |
|||
| -638 -381 -994 |
|||
| 753 -667 |
|||
| 26706 748 86 95 282 1255 0 0 0 1000 |
27119 907 137 -114 120 210 50 584 0 499 200 386 |
||
| 1973 154 0 1378 23 |
|||
| 30172 | 30098 | ||
| 3835 1504 503 340 791 762 |
0 676 0 188 0 552 |
||
| 7735 3528 3556 11237 |
1416 1239 386 3840 504 77 1332 1302 1687 807 3040 510 236 701 665 205 |
||
| 2812 1790 776 3113 293 219 746 895 593 |
|||
| 26056 | 17947 | ||
| 4116 | 12151 |
Surplus/(deficit) for the year
Pitstone & Ivinghoe Museum Society
page 3
Balance Sheet as at 31.03.24
| lance Sheet as at 31.03.24 | ||||
|---|---|---|---|---|
| Fixed Assets Buildings at cost Plant & Equipment 16938 less: depreciation -11035 Office equipment 11607 less: depreciation -8474 (note 1) Current Assets National Savings Bond Santander Bond 0 Current A/c 99853 Deposit A/c 3384 Cash balances Debtors, Prepaid & Stock (note 3) Total Assets less :Creditors & Accrued expenses (note 3) Capital Reserves b/fwd. Surplus/(deficit) for yr. |
16938 -11035 11607 -8474 |
Actual 31.03.24 |
Actual 31.03.23 |
|
| 12033 5903 3133 21069 20500 103237 546 2110 147462 3298 144164 140048 4116 `` 144164 |
12033 15998 -8960 8890 -6994 |
|||
| 0 99853 3384 |
||||
| 20967 20500 34399 62724 3383 |
||||
| 600 965 |
||||
| 143538 3490 |
||||
| 140048 | ||||
| 127897 12151 |
||||
| 140048 |
Approved by the Executive Committee on
Chairman R Henry Treasurer J Youngs
page 4
Pitstone & Ivinghoe Museum Society
Notes to the Accounts for the year ending 31st March 2024
| Note 1. Note 2. Note 3. |
Fixed Assets At Museum managers valuation At cost at beginning of year Additions in year Sales in year Less: depreciation at beginning of year provided in year sold during year at end of year Net book value at start of year Net book value at end of year Additions to Fixed Assets Makita thicknesser Evolution mitre saw Mountfield petrol mower Numatic vac Apple Ipads Catering printer & cash drawer HP Probook laptop Teak memorial bench Computer room worktops Debtors, Prepaid & Stock Creditors & Accrued |
25% 25% 33% Buildings Plant & Grass Furniture Tools mower & equip. 0 760 0 800 12033 5846 9392 8090 0 660 280 2718 0 0 0 0 12033 7266 9672 11608 0 4909 4051 6994 0 506 1570 1480 0 0 0 0 0 5415 5621 8474 12033 1697 5341 1896 12033 1851 4051 3134 480 180 280 135 499 357 942 300 484 |
25% 25% 33% Buildings Plant & Grass Furniture Tools mower & equip. 0 760 0 800 12033 5846 9392 8090 0 660 280 2718 0 0 0 0 12033 7266 9672 11608 0 4909 4051 6994 0 506 1570 1480 0 0 0 0 0 5415 5621 8474 12033 1697 5341 1896 12033 1851 4051 3134 480 180 280 135 499 357 942 300 484 |
|
|---|---|---|---|---|
| Total | ||||
| 1560 35361 3658 0 |
||||
| 40579 | ||||
| 15954 3556 0 |
||||
| 19510 | ||||
| 20967 | ||||
| 21069 | ||||
| 480 180 280 135 499 357 942 300 484 |
||||
| 0 660 280 2717 0 |
3657 | |||
| Debtors Prepaid Clothing Stock Accrued expenses Rent Craft table hire Utilities |
1336 481 293 239 2082 639 338 |
2110 | ||
| 3298 |