## **PITSTONE & IVINGHOE MUSEUM SOCIETY Regd Charity No. 273931** 

# **Trustees Annual Report and Accounts 2023 - 2024** 



## **Pitstone and Ivinghoe Museum Society** 

## **Trustees Annual Report for the year ended 31 March 2024** 

The 2023 – 24 Open Day season has been successful one overall. Whilst the admission income was down from previous years due to some inclement weather at times, other income brought the year up to a similar figure to the prior year. 

Our admin costs remained fairly constant, with the exception of the rent as our rent reduction scheme finished, but project expenditure was higher than the previous year. As a result, the final surplus for the year was £4116, but our overall reserves remain healthy at £144,164. 

A number of large-scale projects have been completed, or are well advanced, including: 

- refurbishment of the Brush Shop 

- mechanical and electrical refurbishment of the Concrete Workshop 

- installation of a new Tannoy system 

- installation of a new alarm system 

- ongoing upgrading of the site electrics 

In addition, we have welcomed new volunteers who have already made considerable contributions to our ongoing maintenance and project needs, and to operating and displaying exhibits on Open Days. One example is the establishment of our HAM radio station which has been set up and operated by a new volunteer using existing equipment that has been on display for some years. 

It is anticipated that many of the large-scale projects will be completed during the coming year and there are many new projects coming on stream. 



## **PITSTONE & IVINGHOE MUSEUM SOCIETY** 

# **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2024** 

Registered Charity number 273931 



page 1 

## **Independent Examiner’s Report to the Trustees of** 

## **PITSTONE & IVINGHOE MUSEUM SOCIETY** 

I report on the accounts of the Society for the year ended 31st March 2024 which are set out on the following pages 

## As the charity’s trustees you are responsible for the preparation of the accounts; 

you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention. My examination was carried out in accordance with the General Directions given by Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

In my connection with my examination, no matter has come to my attention; 

1)  Which gives me reasonable cause to believe that in any material respect the requirements ; 

a) To keep accounting records in accordance with section 41 of the Act and 

b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. 

Have not been met, or 

2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed[P Griffiths] 

Date 19-Jun-24 

Mrs. P. Griffiths Hemel Hempstead 



**Pitstone & Ivinghoe Museum Society** 

page 2 

## **Income and Expenditure Account for the period ending 31.03.24** 

|**Income**<br>Open days<br>Admission charges<br>Sale of guides<br>less:costs<br>Sales from Shop<br>less: costs<br>Tractor Rides income<br>Craft stalls income<br>Potters<br>less: costs<br>Catering sales<br>less: costs<br>Open day costs -sundry<br>-bank charges<br>-toilet hire<br>Subscriptions<br>Monthly meetings<br>less: costs<br>School & Club visits<br>Other sales<br>Room hire & filming<br>Donations<br>Covid 19 Grants<br>Profit on sale of plant<br>Gift Aid<br>Interest received<br>**Expenditure**<br>Projects<br>Refurbish Concrete workshop<br>Renew electrics<br>Refurbish winnower<br>Model railways<br>New Silo room<br>Artifacts incl sandblasting<br>Maintenance & repairs<br>Plant & equip (incl Tractors)<br>Buildings<br>Repair barn roof<br>Site (incl drive)<br>Office equipment<br>Depreciation of Plant etc.<br>Admin Costs<br>Rent & rates<br>Utilities (net)<br>Phone & Internet<br>Insurance<br>Adverts, leaflets & Web<br>Stationery, stamps<br>Newsletter costs<br>Office exps<br>Volunteer costs<br>**Surplus/(deficit) for the year**|377<br>-195|**Actual**<br>**to 31.03.24**|**Actual**<br>**to 31.03.23**|
|---|---|---|---|
||||20126<br>378<br>-350<br>1460<br>0<br>875<br>554<br>660<br>-567<br>9518<br>-3405<br>-738<br>-402<br>-990|
||1801<br>-54|||
||643<br>-227|||
||10314<br>-3925|||
||-638<br>-381<br>-994|||
||753<br>-667|||
|||26706<br>748<br>86<br>95<br>282<br>1255<br>0<br>0<br>0<br>1000|27119<br>907<br>137<br>-114<br>120<br>210<br>50<br>584<br>0<br>499<br>200<br>386|
||1973<br>154<br>0<br>1378<br>23|||
|||30172|30098|
|||3835<br>1504<br>503<br>340<br>791<br>762|0<br>676<br>0<br>188<br>0<br>552|
|||7735<br>3528<br>3556<br>11237|1416<br>1239<br>386<br>3840<br>504<br>77<br>1332<br>1302<br>1687<br>807<br>3040<br>510<br>236<br>701<br>665<br>205|
||2812<br>1790<br>776<br>3113<br>293<br>219<br>746<br>895<br>593|||
|||||
|||26056|17947|
|||4116|12151|



**Surplus/(deficit) for the year** 



**Pitstone & Ivinghoe Museum Society** 

page 3 

## **Balance Sheet as at 31.03.24** 

|**lance Sheet as at 31.03.24**|||||
|---|---|---|---|---|
|**Fixed Assets**<br>Buildings at cost<br>Plant & Equipment<br>16938<br>less: depreciation<br>-11035<br>Office equipment<br>11607<br>less: depreciation<br>-8474<br>(note 1)<br>**Current Assets**<br>National Savings Bond<br>Santander<br>Bond<br>0<br>Current A/c<br>99853<br>Deposit A/c<br>3384<br>Cash balances<br>Debtors, Prepaid & Stock  (note 3)<br>**Total Assets**<br>less<br>:Creditors & Accrued expenses  (note 3)<br>**Capital**<br>Reserves b/fwd.<br>Surplus/(deficit) for yr.|16938<br>-11035<br>11607<br>-8474|**Actual**<br>**31.03.24**||**Actual**<br>**31.03.23**|
|||12033<br>5903<br>3133<br>21069<br>20500<br>103237<br>546<br>2110<br>147462<br>3298<br>**144164**<br>140048<br>4116<br>``<br>**144164**||12033<br>15998<br>-8960<br>8890<br>-6994|
||0<br>99853<br>3384||||
|||||20967<br>20500<br>34399<br>62724<br>3383|
|||||600<br>965|
|||||143538<br>3490|
|||||**140048**|
|||||127897<br>12151|
|||||**140048**|



Approved by the Executive Committee on 

Chairman R Henry Treasurer J Youngs 



page 4 

## **Pitstone & Ivinghoe Museum Society** 

## **Notes to the Accounts for the year ending 31st March 2024** 

|**Note 1.**<br>**Note 2.**<br>**Note 3.**|**Fixed Assets**<br>At Museum managers valuation<br>At cost at beginning of year<br>Additions in year<br>Sales in year<br>Less: depreciation<br>at beginning of year<br>provided in year<br>sold during year<br>at end of year<br>Net book value at start of year<br>Net book value at end of year<br>**Additions to Fixed Assets**<br>Makita thicknesser<br>Evolution mitre saw<br>Mountfield petrol mower<br>Numatic vac<br>Apple Ipads<br>Catering printer & cash drawer<br>HP Probook laptop<br>Teak memorial bench<br>Computer room worktops<br>**Debtors, Prepaid & Stock**<br>**Creditors & Accrued**|25%<br>25%<br>33%<br>**Buildings**<br>**Plant &**<br>**Grass**<br>**Furniture**<br>**Tools**<br>**mower**<br>**& equip.**<br>0<br>760<br>0<br>800<br>12033<br>5846<br>9392<br>8090<br>0<br>660<br>280<br>2718<br>0<br>0<br>0<br>0<br>12033<br>7266<br>9672<br>11608<br>0<br>4909<br>4051<br>6994<br>0<br>506<br>1570<br>1480<br>0<br>0<br>0<br>0<br>0<br>5415<br>5621<br>8474<br>12033<br>1697<br>5341<br>1896<br>12033<br>1851<br>4051<br>3134<br>480<br>180<br>280<br>135<br>499<br>357<br>942<br>300<br>484|25%<br>25%<br>33%<br>**Buildings**<br>**Plant &**<br>**Grass**<br>**Furniture**<br>**Tools**<br>**mower**<br>**& equip.**<br>0<br>760<br>0<br>800<br>12033<br>5846<br>9392<br>8090<br>0<br>660<br>280<br>2718<br>0<br>0<br>0<br>0<br>12033<br>7266<br>9672<br>11608<br>0<br>4909<br>4051<br>6994<br>0<br>506<br>1570<br>1480<br>0<br>0<br>0<br>0<br>0<br>5415<br>5621<br>8474<br>12033<br>1697<br>5341<br>1896<br>12033<br>1851<br>4051<br>3134<br>480<br>180<br>280<br>135<br>499<br>357<br>942<br>300<br>484||
|---|---|---|---|---|
|||||**Total**|
|||||1560<br>35361<br>3658<br>0|
|||||40579|
|||||15954<br>3556<br>0|
|||||19510|
|||||20967|
|||||21069|
|||||480<br>180<br>280<br>135<br>499<br>357<br>942<br>300<br>484|
|||0<br>660<br>280<br>2717 0||3657|
|||Debtors<br>Prepaid<br>Clothing Stock<br>Accrued expenses<br>Rent<br>Craft table hire<br>Utilities|1336<br>481<br>293<br>239<br>2082<br>639<br>338|2110|
|||||3298|