Trustees, Annual Report For the period From Istart datel to end date Section A Reference and administration details Charity name 1 st Portishead Scout Group Other names the charity is known by nla Registered charity number Irf any) HQ registration number Charity's principal addre58 The Scout Hul Statson Road Porb'shead Poslcodè Names of the chanty trustees who manage the charty Tru8tw Name Offic8 (bf any) Datès actèd If not for wholè yo•r Jill Thomas Jennifer Niblett Joanne Fenton-stretton Matthew Jaroszewicz Chair Secreta Treasurer ScoLrt Leader Grou 10 12 14 Names and addresses of advisers loplional infomalion but encouraged as best prath.cel 171ws è@publis1pI1nIhB cfvwyfyj Type o advi50r Auditor Acting Treasurer Name Dawn Bettney Laura Jaroszewicz Address Anthony milh & Co. Nailsea. B 2 The Russe15. Portishead. B 48 1AW 20 7LP 1 st Portishead Scout Group- Trustee Annual Report 2023
Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's goveming documents are those of The Swut Asso¢iab"on. They consist of a Royal Charter. which in lum gives aLthority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. le.g. trust deed, consts'tution) How the charrty is consliluted le.g. trust, 8ssoryalion. cofflpanyl The Group is a trust established under its rules which are common lo all Scouts. Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional informats.on but encouraged as best practice) You may choose to include additional information, vthere relevant, about". The Group is managed by the Group Trustee Board. the members of vthich are the'charity Trustees. of the Scout Group %thich is an educational charity. As charity trustees they are responsible for ¢omptw'ng wth legislation applicable lo charth'es. This includes the regislrab"on. keeping proper a¢¢ounls and making retums to the Charty Commission as appropriate. Policies and procedures adopted for.. al the induction and training of trustees., bl trustee, considerats'on of major risks and the systems and procedures lo manage them The Trustee Board consists of Ihe Chair. Treasurer and 2 Trustees (including 1 Ex Officio Trustees, and 1 co-opted Trustees} and meets every 6 m¢)nlhs. Members of the Trustee Board complete Being a S¢oLrt$ Twslee learning vAthin the first 6 months ofjoining the Board. This Group Trustee Board exists to make sure the charty is Welmanaged, risks are assessed and mitigated, buildings and equipment are in good working order. and everyone follows legal requirements and the organi$alion's policies and rules. Their support helps other volunteers run high-quality and sale programmes that give5 young people skills for life. 1 st Portishead Scout Group- Trustee Annual Report 2023
Section 8 Structure, governance and management Icontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed. these have been reviewed and systems have been established to miligale against them. The main areas of concem that have been identified are.. Damage to the building. property and equipment. The Group h35 sufficient buildings and contents insurance in place lo mth.gate against pemianent loss. Injury to leaders. helpers. $UPF4)rters and members. The Group through the ¢aprtab"on fees contributes to the Scout A550cialion5 national accident insurance policy. Risk Assessments are undertaken before all activities. Redu¢ed income from fund raising. The Group is primarily relianl upon income from subscriptions and fvndraising. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscripts'ons to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction OT loss of leaders. The group Is totally reliant uptsn volunteers lo njn and administer the activits'es of the group. If there was a reducb'on in the number of leaders to an unacceplable level in a PaCUlar seclion or the group as a whole then there Vuld have lo be a contraction. consolidation or closure of a section. In the worst case scenario the complete ck)sure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 10 14. If there was a reducts.on in membership In a particular section or the group as whole then there ¥Uld have to be a contraction, consolidation or c105ure of a $e¢ts'on. In the %%rrsl case scenario the complete closure of the Group. Rlsk and Internal Control The gTOUP has In place systems of Intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure Ihal insurable risks are wvered. 1 st Portishead Scout Group- Trustee Annual Report 2023
Section C Objectives and activities The Purpose of Scouting Scouting exists to activety engage and support young people in their personal development, empowering them to make a positive Contribution lo society. Summary ofthe objects ofthe charty set out in ils goveming document Thg Values of Scouting As Scout5 we are guided by these values.. Integrity- We act th integrrty". we are honest, trustworthy and loyal. Respe¢t- We have self-respecl and respect for others. Care- We support others and take care of the worfd in vknich we live. Belief - We explore our faiths. beliefs and attitudes. Co•operation- We make a positive difference,. we co operate wth others and make friends. Scout Method Scouting lakes place when young people, in partnership wth aduA5, work together based on the values of Scouting and.. enjoy %that they are doing and have fun - take part in ath'vits'es indoors and ouldoors learn by doing Share in spiritual reflection take responsibility and make choices undertake new and challenging a¢liwtses make and live by their Promise. Summary of the main activities in relation lo these objects This ha$ been su¢cessfvlly a¢hieved through weekly meetings. outtjoor ath'vib"es and ovemighl camps and expenences. We have developed pro9rams Ihat embrace the scout values, drawng on the wde breadth of suggested aciivits'es that Combine to make up the diverse Challenge badges. This has benefited the young persons mental health %thilsl developing them personally and empowering them lo make positive soal interactions. Additional details of the objectives and actiwlies {optsonal infomiab.on bul encouraged as best practice) You may choose lo include further Statements, vthere relevant, about.. policy on grantmaking". contribution made by volunteer5". policy on investmenls. We encourage each section to make use of £15 per young person actiwty grants to enrich the programs,. as well as making available ovemighl grants. Volunteers have given their time and energy in many ways, includin encoura oun le to challen e themselves. Public benefit stslement The Group meels the Charity Commission's public benefit criteria under both the advancement of education and the advancement of cityzenship or communty development headin 1 st Portishead Scout Group- Trustee Annual Report 2023
Section D Achievements and performance Summary of the main a¢hievemenls of the charity during the year 2023 saw many achievements that enriched the lives of our young people. More than 40 S¢outs plus adult volunteers embarked on a trip lo the Kanderstag Intemational Scout Centre in Sw"tzerland. Preparatsons included fundraising, training and planning for a wde range of outdoor acts'vities. The young people engaged th Scouts from across the world, broadening their horizons and making unforgettable memories. . Airhop Sleepover gave the opportunrty for some of our younger members to experience a night away from horne. A sleepover at an indoor trampoline park was well received and successfulty attended by 70 Beavers, Cubs and Scouts. A District organised Dragonslayer event enabled our young people to gather together wth other Scout Groups from around the district wth nature focused actiwties ran by Weslonbirt Arboretum. - Joining the local Remembrance Day Parade allowed young people lo be part of a community event. The King's Coronation was celebrated in a variety of ways by sections, as well as a celebration badge for posterity. Section E Financial Review Any reserves are held for further investment in our young people's experiences and replacemenvrenewal of the equipmenvinfrastructure %%t hold for them. Brief slalement of the charity's policy on reserves The Group held reserves of £31,474.55 al the end of the financial yeaf. holding monies to cover minibus replacement, longer term hut mainlenance, and saving for Kanderstag 2026. Quantify and explain any designations Details of any funds materially in deficit Iclreumstsnees plus steps lo eliminate) nla Further financial review detsils (optional information) You may ¢hoo$g to include additional The principle source of funds is our monthly $ubs¢riplion$ information, vthere relevant, about.. 1£20.5951. in addrtion lunds were sourced from parents foi the charity's principal sources of funds events1£3.6751 and Kanderstag {£16.9601. Other income (including any fundraisingl.. includes hire of our minibus {£2,6261, fundraising and interest from savings. how expenditure has supported the key objects.ves of the charity", Expendrture includes maintenance of buildings, equipment and insurance lo provide space for weekly meeting5, resources for seclion programs and activities. nvestment poIY and objectwes.. The Group does not have Sufficient funds lo invest in longer temi investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. Ml funds are held in cash usin9 only mainstream banks or building so¢ielies_ 1 st Portishead Scout Group- Trustee Annual Report 2023
Section F Other Optional Iiiforinalion Plans for future Ferpxls Idetsils of any synifKanl activities planned lo ach thoml In 2024 vn tyJk1 like lo strengthen the volunteer base. to ststmlise the provisKJn of kaders, and to ensurg the succ¢¥sful continugtion gf tho group. W¢ would lik¢ to establtsh a stroriger Tnjstee Ethrd along SKle a n OFeratKTh Team lo rellect the new Scouting Structure en¢Cr38d wrthin th8 Transfomwtm Process W by Scout HQ Our hope ty lo aL80 pfovKle addthnal OPForbJnities for nights away for our young peop. Sec.tic)11 G Dcr. l.Ir.ITivn Swr*l behaff of th8 trustws S¥natur•(sl Full nTh($l Matthew JaroszLw¢z Jlll Thomas Posthn leg S•crethry, Chalr) Grou Scout Lea¢Jer Chair 1st Portishd S>Jrt Grp. Tntstse Annual Repjrt 2tr23
Foryear End 31 December2023 YE31 Dec 23 YE31 Dec 22 YE 31 Dec 21 YE 31 Dec20 YE 31 Dec 19 Income IncomeSubscriptionsTot31 Income Events Income Kandersiag Intome MinibusTotal IncomeOtherToial Income DonationlFundraisingToial Income Interest In¢ome Covid Grants IncomeGittAIJ 20.594.64 3.675.04 16,9S9.75 2,262.00 506.05 737.85 232.67 20,250.24 1.093.95 7,475.Bl 2,724.00 357.00 722.00 21.688.00 11,752.00 26,343.00 2,411.00 219.00 2,039.00 50,00 4,586.00 2,667.00 16,097.00 15,334.00 6.095.00 Totallncome 44.968.00 38,290.00 37,B35.00 29.716.00 39.063.00 Expen5e5 Exp-CapiiationT0181 &xp- InsurancÈTot81 E¥p-Actiwty GrantsTotal Exp-CLeaninGaremIfiEIMalnlenanceTotal Exp- K8ndersiagTot81 &xp- MinibusTotal Exp-OtherTotal Exp-SectionAllowanceToial E%p-TrlpsTotal Exp- Utilitiès Totsl Exp-workshop 8,601.00 2,402.4È 3.347.25 4.641.70 34,938.05 2,800.69 1.732.73 1.824.00 4,270.75 718.99 9,000.00 2,368.00 3,996.00 3.768.54 339.00 2,598.00 2,544.00 2.232.00 3,186.00 208.46 8,289.00 2,300.00 1.826.00 751.81 8.798.00 2,206.00 640.00 1.816.94 9,204.00 2,144.00 3,231.00 4,298.52 5,700.00 3,302.00 4,443.00 2,892.00 2,756.00 218.42 1,837.00 1.232.00 2.6.00 459.00 772.19 1,509.00 e42.00 2.832.00 1,296.00 816.06 8.518.00 Total Expenses 65.277.64 30,240.00 28,649.00 20.556.00 3B.tsO.00 Net ProfltllLos51 20.309.64 6.050.00 9,186.00 9,160.00 873.00 Foryear End 31 Detember2023 A5set- Cash at Bank B8nk Balance Istjan 51,784.19 Movement IP&LI 20.309.64 BankBalance31stDec-Retsined Eaining5 31.474.55 o.oo
5/15/24, 9:39 PM
Audit report Dec23.jpg
https://mail.google.com/mail/u/0/#inbox?projector=1&messagePartId=0.1
1/1