Trustees, Annual Report
For the period
From Istart datel
to end date
Section A
Reference and administration details
Charity name
1 st Portishead Scout Group
Other names the charity is known by
nla
Registered charity number Irf any)
HQ registration number
Charity's principal addre58
The Scout Hul
Statson Road
Porb'shead
Poslcodè
Names of the chanty trustees who manage the charty
Tru8tw Name
Offic8 (bf any)
Datès actèd If not for
wholè yo•r
Jill Thomas
Jennifer Niblett
Joanne Fenton-stretton
Matthew Jaroszewicz
Chair
Secreta
Treasurer
ScoLrt Leader
Grou
10
12
14
Names and addresses of advisers loplional infomalion but encouraged as best prath.cel
171ws ￿￿è@publis1p￿I1nIhB cfvwyfyj
Type o
advi50r
Auditor
Acting Treasurer
Name
Dawn Bettney
Laura Jaroszewicz
Address
Anthony
milh & Co. Nailsea. B
2 The Russe15. Portishead. B
48 1AW
20 7LP
1 st Portishead Scout Group- Trustee Annual Report 2023

Section B
Structure, governance and management
Description of the charity's trusts
Type of goveming document
The Group's goveming documents are those of The Swut
Asso¢iab"on. They consist of a Royal Charter. which in lum
gives aLthority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
le.g. trust deed, consts'tution)
How the charrty is consliluted
le.g. trust, 8ssoryalion. cofflpanyl
The Group is a trust established under its rules which are
common lo all Scouts.
Trustee selection methods
le.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional informats.on but encouraged as best practice)
You may choose to include additional
information, vthere relevant, about".
The Group is managed by the Group Trustee Board. the
members of vthich are the'charity Trustees. of the Scout
Group %thich is an educational charity. As charity trustees
they are responsible for ¢omptw'ng wth legislation applicable
lo charth'es. This includes the regislrab"on. keeping proper
a¢¢ounls and making retums to the Charty Commission as
appropriate.
Policies and procedures adopted for..
al the induction and training of trustees.,
bl trustee, considerats'on of major risks
and the systems and procedures lo
manage them
The Trustee Board consists of Ihe Chair. Treasurer and 2
Trustees (including 1 Ex Officio Trustees, and 1 co-opted
Trustees} and meets every 6 m¢)nlhs.
Members of the Trustee Board complete Being a S¢oLrt$
Twslee learning vAthin the first 6 months ofjoining the Board.
This Group Trustee Board exists to make sure the charty is
Wel￿managed, risks are assessed and mitigated, buildings
and equipment are in good working order. and everyone
follows legal requirements and the organi$alion's policies and
rules. Their support helps other volunteers run high-quality
and sale programmes that give5 young people skills for life.
1 st Portishead Scout Group- Trustee Annual Report 2023

Section 8
Structure, governance and management Icontinuedl
Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed. these have been
reviewed and systems have been established to miligale
against them. The main areas of concem that have been
identified are..
Damage to the building. property and equipment. The Group
h35 sufficient buildings and contents insurance in place lo
mth.gate against pemianent loss.
Injury to leaders. helpers. $UPF4)rters and members. The
Group through the ¢aprtab"on fees contributes to the Scout
A550cialion5 national accident insurance policy. Risk
Assessments are undertaken before all activities.
Redu¢ed income from fund raising. The Group is primarily
relianl upon income from subscriptions and fvndraising. The
group does hold a reserve lo ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscripts'ons to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction OT loss of leaders. The group Is totally reliant uptsn
volunteers lo njn and administer the activits'es of the group. If
there was a reducb'on in the number of leaders to an
unacceplable level in a Pa￿CUlar seclion or the group as a
whole then there V￿uld have lo be a contraction.
consolidation or closure of a section. In the worst case
scenario the complete ck)sure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 10 14. If there was a reducts.on in
membership In a particular section or the group as whole then
there ¥￿Uld have to be a contraction, consolidation or c105ure
of a $e¢ts'on. In the %%rrsl case scenario the complete closure
of the Group.
Rlsk and Internal Control
The gTOUP has In place systems of Intemal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
Ihal insurable risks are wvered.
1 st Portishead Scout Group- Trustee Annual Report 2023

Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to activety engage and support young people
in their personal development,
empowering them to make a positive Contribution lo society.
Summary ofthe objects ofthe charty set
out in ils goveming document
Thg Values of Scouting
As Scout5 we are guided by these values..
Integrity- We act ￿th integrrty". we are honest, trustworthy
and loyal.
Respe¢t- We have self-respecl and respect for others.
Care- We support others and take care of the worfd in vknich
we live.
Belief - We explore our faiths. beliefs and attitudes.
Co•operation- We make a positive difference,. we co
operate wth others and make friends.
Scout Method
Scouting lakes place when young people, in partnership wth
aduA5, work together based on the
values of Scouting and..
enjoy %that they are doing and have fun
- take part in ath'vits'es indoors and ouldoors
learn by doing
Share in spiritual reflection
take responsibility and make choices
undertake new and challenging a¢liwtses
make and live by their Promise.
Summary of the main activities in relation
lo these objects
This ha$ been su¢cessfvlly a¢hieved through weekly
meetings. outtjoor ath'vib"es and ovemighl camps and
expenences.
We have developed pro9rams Ihat embrace the scout values,
drawng on the wde breadth of suggested aciivits'es that
Combine to make up the diverse Challenge badges.
This has benefited the young persons mental health %thilsl
developing them personally and empowering them lo make
positive so￿al interactions.
Additional details of the objectives and actiwlies {optsonal infomiab.on bul encouraged as best practice)
You may choose lo include further
Statements, vthere relevant, about..
policy on grantmaking".
contribution made by volunteer5".
policy on investmenls.
We encourage each section to make use of £15 per young
person actiwty grants to enrich the programs,. as well as
making available ovemighl grants.
Volunteers have given their time and energy in many ways,
includin
encoura
oun
le to challen
e themselves.
Public benefit stslement
The Group meels the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of cityzenship or communty development
headin
1 st Portishead Scout Group- Trustee Annual Report 2023

Section D
Achievements and performance
Summary of the main a¢hievemenls of
the charity during the year
2023 saw many achievements that enriched the lives of our
young people.
More than 40 S¢outs plus adult volunteers embarked on a
trip lo the Kanderstag Intemational Scout Centre in
Sw"tzerland. Preparatsons included fundraising, training and
planning for a wde range of outdoor acts'vities. The young
people engaged ￿th Scouts from across the world,
broadening their horizons and making unforgettable
memories.
. Airhop Sleepover gave the opportunrty for some of our
younger members to experience a night away from horne. A
sleepover at an indoor trampoline park was well received and
successfulty attended by 70 Beavers, Cubs and Scouts.
A District organised Dragonslayer event enabled our young
people to gather together wth other Scout Groups from
around the district wth nature focused actiwties ran by
Weslonbirt Arboretum.
- Joining the local Remembrance Day Parade allowed young
people lo be part of a community event.
The King's Coronation was celebrated in a variety of ways
by sections, as well as a celebration badge for posterity.
Section E
Financial Review
Any reserves are held for further investment in our young
people's experiences and replacemenvrenewal of the
equipmenvinfrastructure %%t hold for them.
Brief slalement of the charity's policy on
reserves
The Group held reserves of £31,474.55 al the end of the
financial yeaf. holding monies to cover minibus replacement,
longer term hut mainlenance, and saving for Kanderstag
2026.
Quantify and explain any designations
Details of any funds materially in deficit
Iclreumstsnees plus steps lo eliminate)
nla
Further financial review detsils (optional information)
You may ¢hoo$g to include additional
The principle source of funds is our monthly $ubs¢riplion$
information, vthere relevant, about..
1£20.5951. in addrtion lunds were sourced from parents foi
the charity's principal sources of funds
events1£3.6751 and Kanderstag {£16.9601. Other income
(including any fundraisingl..
includes hire of our minibus {£2,6261, fundraising and interest
from savings.
how expenditure has supported the key
objects.ves of the charity",
Expendrture includes maintenance of buildings, equipment
and insurance lo provide space for weekly meeting5,
resources for seclion programs and activities.
nvestment poI￿Y and objectwes..
The Group does not have Sufficient funds lo invest in longer
temi investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. Ml funds are
held in cash usin9 only mainstream banks or building
so¢ielies_
1 st Portishead Scout Group- Trustee Annual Report 2023

Section F
Other Optional Iiiforinalion
Plans for future Ferpxls Idetsils of any
synifKanl activities planned lo ach
thoml
In 2024 vn *tyJk1 like lo strengthen the volunteer base. to
ststmlise the provisKJn of kaders, and to ensurg the
succ¢¥sful continugtion gf tho group. W¢ would lik¢ to
establtsh a stroriger Tnjstee Ethrd along SKle a n*
OFeratKTh Team lo rellect the new Scouting Structure
en¢C￿r￿38d wrthin th8 Transfomwtm Process W by Scout
HQ Our hope ty lo aL80 pfovKle addthnal OPForbJnities for
nights away for our young peop￿.
Sec.tic)11 G
Dcr. l.Ir.ITivn
Swr*l ￿ behaff of th8 trustws
S¥natur•(sl
Full nTh($l
Matthew JaroszLw¢z
Jlll Thomas
Posthn leg S•crethry, Chalr)
Grou
Scout Lea¢Jer
Chair
1st Portish￿d S>Jrt Gr￿p. Tntstse Annual Repjrt 2tr23

Foryear End 31 December2023
YE31 Dec 23
YE31 Dec 22
YE 31 Dec 21
YE 31 Dec20
YE 31 Dec 19
Income
IncomeSubscriptionsTot31
Income Events
Income Kandersiag
Intome MinibusTotal
IncomeOtherToial
Income DonationlFundraisingToial
Income Interest
In¢ome Covid Grants
IncomeGittAIJ
20.594.64
3.675.04
16,9S9.75
2,262.00
506.05
737.85
232.67
20,250.24
1.093.95
7,475.Bl
2,724.00
357.00
722.00
21.688.00
11,752.00
26,343.00
2,411.00
219.00
2,039.00
50,00
4,586.00
2,667.00
16,097.00
15,334.00
6.095.00
Totallncome
44.968.00
38,290.00
37,B35.00
29.716.00
39.063.00
Expen5e5
Exp-CapiiationT0181
&xp- InsurancÈTot81
E¥p-Actiwty GrantsTotal
Exp-CLeanin￿Gar￿emIfiEIMalnlenanceTotal
Exp- K8ndersiagTot81
&xp- MinibusTotal
Exp-OtherTotal
Exp-SectionAllowanceToial
E%p-TrlpsTotal
Exp- Utilitiès Totsl
Exp-workshop
8,601.00
2,402.4È
3.347.25
4.641.70
34,938.05
2,800.69
1.732.73
1.824.00
4,270.75
718.99
9,000.00
2,368.00
3,996.00
3.768.54
339.00
2,598.00
2,544.00
2.232.00
3,186.00
208.46
8,289.00
2,300.00
1.826.00
751.81
8.798.00
2,206.00
640.00
1.816.94
9,204.00
2,144.00
3,231.00
4,298.52
5,700.00
3,302.00
4,443.00
2,892.00
2,756.00
218.42
1,837.00
1.232.00
2.6￿.00
459.00
772.19
1,509.00
e42.00
2.832.00
1,296.00
816.06
8.518.00
Total Expenses
65.277.64
30,240.00
28,649.00
20.556.00
3B.tsO.00
Net ProfltllLos51
20.309.64
6.050.00
9,186.00
9,160.00
873.00
Foryear End 31 Detember2023
A5set- Cash at Bank
B8nk Balance Istjan
51,784.19
Movement IP&LI
20.309.64
BankBalance31stDec-Retsined Eaining5
31.474.55
o.oo

5/15/24, 9:39 PM 

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