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2024-12-31-accounts

Charlbury Pre-School Trustees Financial Report 31 December 2024

Charlbury Pre-School

Charlbury Pre-School is a charity run by a voluntary committee of parents, who also serve as the charity’s trustees, working closely with our dedicated staff. This collaborative structure sets us apart from many other settings. As a parent of one (or more) of our pre-schoolers, you automatically become a member of Charlbury Pre-School, giving you a direct role in supporting and shaping our community. This means that you have a say in how the setting is run.

Registered Charity Name Charlbury Pre-School Registered Charity Number 273783 Address Old Grammar School, Park Street, Charlbury, Chipping Norton, OX7 3PS

Trustees of the charity

The committee members who have served during the period were as follows:

Olivia Zetterstrom-Sharp(Chair)

Jennifer Celesia (Treasurer)

Melinda Botos (Secretary)

Molly Watson

Lucy Keating

Staff and Volunteers

Dawn Baker has been our manager since 2022, supported by Kerri Slater as deputy manager. Our wonderful team also includes Amy Silman (SENCO), Mizue Tams, Daisy Kingston, and Sue Shayler, all continuing in their roles, with Ann Hoyle overseeing staff payroll. Magdalena Adams, who previously served as treasurer, has taken on a paid role of financial controller on a one-year contract. She has expanded her responsibilities to manage the accounts on a weekly basis and is working closely with the manager in preparation for a full financial handover in 2025.

We are also immensely grateful to our volunteers, who make a real difference. Special thanks go to Jean Gilmour for her support with our weekly Forest School trips, Matt Brock for his essential IT support and help with our new website, and to all others who contribute their time and skills to enrich our pre-school community.

Apprenticeship

We are pleased to report that Mizue Tams successfully completed her apprenticeship in December 2024 and is now a Level 3 qualified practitioner. We are extremely proud of her achievement and the dedication she has shown throughout her training.

Enrolment Figures

At the end of the last summer term, there were 28 children on roll, 10 fewer than at the same point last year. In July, 10 children left the setting: 9 transitioned to school, and 1 departed due to a change in location.

Building Update

Old Grammar School, a historic structure, is owned by the Charlbury Exhibition Foundation (CEF), a charity dedicated to preserving the building’s legacy. While CEF conducts regular

inspections, the responsibility of daily upkeep and maintenance lies with our team. Given the scale and requirements of maintaining this aging building, we actively seek assistance from parents within the community.

Over the past year, CEF has invested in safety covers for the heaters.

The biggest improvements this year were in the classroom and the garden. We invested in a new carpet and a full repaint of the classroom, creating a brighter and more welcoming space. In the garden, we removed the old climbing frame and replaced it with new movable climbing equipment, giving children more flexibility and fun in their outdoor play.

We also replaced the faulty Honeywell single-channel programmer for the heaters with a new, modern version to improve efficiency and reliability. In addition, all gutters were cleaned and damaged roof tiles repaired to help maintain the building. The Pre-School also had a major clearout this year, during which we hired several skips to remove old and unused items, creating more organised and usable space.

Grants

This year we’ve been awarded with the Charlbury Beer Festival grant of £500, and we have received a previously awarded Blenheim Palace grant from 2023 of £458.14. A big thank you to Molly for leading the way on much of the grant application process. The total for the grants was £958.14.

Fundraising

We kicked off the year 2024 with a fantastic event in February organised by Mizue Tams, her Sushi Pop Ups are extremely popular by the whole community. Mizue has also organised another event in July, Katsu Curry Night at the Community Centre, which was a sell-out and a huge success.

A special thank you goes to Mizue, a former committee member who is now part of the pre-school staff. Her amazing cooking has drawn massive interest from the community, turning every event she’s involved in into a truly delicious experience and a sell-out. We are incredibly grateful to have her on board!

Our popular cake sales for both Valentine’s Day and Easter egg hunt, along with the raffle were very successful! These events showcased our community’s baking talents and allowed families to enjoy delicious treats while supporting the Pre-School.

Every year, we participate in the local Beer Festival, selling ice cream and providing fun activities for kids. Additionally, the Street Fair is always a highlight, allowing us to interact with the broader community in a fun setting.

In September, Pre-School launched its first Paediatric First Aid Refresher session. A qualified members of the community led the session, sharing essential information and practical guidance on how to respond to a range of first aid situations involving young children.

In October, Mizue participated in Half Marathon, raising a substantial amount for the Pre-School.

And of course, we held our second magical Christmas Disco, a much-anticipated highlight of the year. The event featured a beautifully decorated Santa’s Grotto, a range of festive activities, a raffle, and a silent auction, creating a wonderfully cheerful atmosphere.

Financial Review

The financial year 2024 closed with a surplus of £8,140.91, a smaller but welcome positive result compared with £23,969.85 in 2023.

Overall turnover from Early Years Funding and non-funded sessions softened to £125,850.67, compared with £131,194.33 in 2023. The most notable change in our income breakdown was a 19.5% reduction in Early Years Funding to £68,588.74. However, this was partly balanced by strong growth of 24% in non-funded sessions, which rose to £57,261.93. This increase shows that families continued to value and pay for additional hours, even though we welcomed fewer children overall due to a lower local birth rate.

On the cost side, administrative expenditure rose by almost 17% to £147,684.49 (2023: £126,351.11). Staffing remained the largest driver of spending: wages increased to £85,912.33 following the appointment of a new team member in June, helping us maintain quality and ratios. We also invested in the setting—repairs and maintenance totalled £7,013.09, including new carpet and a freshly painted classroom—and supported learning with core supplies, materials and equipment of £6,890.15, such as new garden equipment and a whiteboard. These rising costs were partly balanced by savings on utilities, which decreased from £6,898.75 in 2023 to £3,857.00 in 2024—a reduction of around 44%—and on insurance, which fell significantly from £2,210.13 to £486.71. Rent remained steady at £13,125.00 throughout the year.

While increased costs resulted in an operating loss of £21,833.82, the boost from other income helped us finish the year on a positive note. Donations were especially generous at £17,846.00, and together with refunds and savings interest lifted total other income by over 56% to £29,974.73 (2023: £19,126.63).

In summary, 2024 was a steady, community-minded year. Demand for paid sessions held up, funding tightened, and we invested in people and the learning environment. Thanks to the commitment of families, staff, trustees and supporters, we ended the year with a surplus and a well-maintained setting ready to welcome children in the year ahead.

Taxation

The charity is entitled to those exemptions from UK taxation available in law to charities.

This passage describes trustees' responsibilities in managing a charity's financial affairs.

To summarize:

This accountability is crucial for transparency, legal compliance, and the charity's operational integrity.

Conclusion

This year has once again shown the strength of our Pre-School community. Thanks to the hard work of our staff, the generosity of our volunteers and families, and the support of our wider community, we’ve been able to create a caring and inspiring space for our children to learn and grow. Even with some challenges along the way, we’ve ended the year stronger—financially stable, well-resourced, and ready to welcome another year of play, discovery, and friendship at Charlbury Pre-School.

On behalf of the board

Jennifer Celesia Committee member (Treasurer)

Profit and Loss

Charlbury Pre-School

For the year ended 31 December 2024

Account 2024
2023
Turnover
EarlyYears Funding 68,588.74
85,173.55
Non-Funded Sessions 57,261.93
46,020.78
Total Turnover 125,850.67
131,194.33
Gross Profit 125,850.67
131,194.33
Administrative Costs
Cleaning 1,162.00
840.00
Council Tax and WODC 1,292.80
1,040.70
Educational and Pre-School Supplies 1,560.31
2,378.95
Electricity,Gas and Water 3,857.00
6,898.75
Employers Pension 4,070.87
3,931.84
EYPP and Household support expenses 1,485.86
1,720.42
French Sessions 0.00
250.00
Fundraisingexpenses NOTE 6 1,925.83
3,473.62
Groceries and CleaningMaterials 1,758.20
1,611.85
Insurance 486.71
2,210.13
PAYE Payable 7,207.52
4,216.38
Postage,Freight & Courier 61.80
30.00
Pre-School Trips and LWT 3,865.20
2,400.00
Printing& Stationery 752.29
999.63
Rent 13,125.00
13,125.00
Repairs & Maintenance NOTE 1 7,013.09
3,335.61
Shared Profit from Fundraisings 1,017.48
0.00
Staff Christmas dinner 150.00
0.00
Staff Training 1,269.22
30.60
Staff Uniform 891.57
0.00
Subscriptions 703.57
257.47
SundryExpenses NOTE 2 564.38
553.18
Supplies,Materials and Equipment NOTE 3 6,890.15
2,888.46
Telephone & Internet 661.31
634.82
Wages 85,912.33
73,523.70
Total Administrative Costs 147,684.49
126,351.11
Operating Profit (21,833.82)
4,843.22
Other Income
Donations NOTE 4 17,846.00
1,315.00
EYPP and Household Support 1,517.40
945.00
Fundraisings income NOTE 5 6,697.39
12,011.80
Grants
PettyCash
NOTE 7 958.14
4,545.00
0.00
269.01
Refunds 2,867.81
24.44
Savings interest 87.99
16.38
Total Other Income 29,974.73
19,126.63
Profit on Ordinary Activities Before Taxation 8,140.91
23,969.85
Profit after Taxation 8,140.91
23,969.85

Charlbury Pre-School Year Ended 31 December 2024

NOTES TO THE ACCOUNTS

NOTE 1 - Repairs & Maintenance

Cotswold Carpets Ltd - New Carpet 2,167.00
Cotswold Carpets Ltd - Refund for the screed that wasn't required in the end (598.00)
Cotswold Carpets Ltd 356.00
TJDecor - Paintingthe room, payment for the materials DEPOSIT 600.45
UK SAFETY MANAGEMENT - PAT TESTING 131.98
TJDecor - Payingthe remaininginvoice 1,431.74
A.G Cruickshank and Son Ltd - Roof repair 288.00
Dawn Baker - ADHESIVE/COMPOST for thegarden 55.95
Dawn Baker - GARDENREPAIRKIT 161.60
TJDecor - advancepayment 400.00
TJDecor - remaining payment 463.79
N L MATTHEWS - skiphire 252.00
N L MATTHEWSN - skiphire 420.00
G & O ENGINEERS - to replace the faulty Honeywell single channel
programmer for a new modernprogrammer.
462.00
G & O ENGINEERS - To attend to the hot water in the children's classroom 66.00
Gill & Co(Ironmongers)Limite - Locksmith - Front Door 111.00
Bens Gutters - cleaningthegutters 127.00
Amazon - Sink taps 14.59
JOHN SHAW PLUMBING SERVICES - fixingtaps 95.00
Amazon - toilet flush handle
TOTAL
NOTE 2 - Sundry Expenses
OCC - Ofsted registration
6.99
7,013.09
50.00
76.00
15.42
5.99
160.67
36.97
51.89
10.50
10.00
40.00
30.00
8.99
20.08
9.99
6.90
8.99
21.99
564.38
JENNIFER CELESIA - End ofyear staffgifts
PrimaryTeachingServices - uploadphoto and logo id,stickers
Amazon
Total Merchandise - Drawstringrucksacks
Amazon - walkingrope,new fridge thermometer and table cover
Lawrence Watson - AGM drinks and snacks
Lawrence Watson - AGM invite cards
Dawn Baker - Cash withdrawal for the cash tin
St Mary's Church - Christmas Tree Festival
The Works - Christmas Books
Amazon - Christmas kids lunch bags
Amazon - Christmas Tree FairyLights
Amazon - Leafgrabber
Amazon - something- no invoice
Amazon -paper bags
Amazon - Christmas lights
TOTAL

NOTE 3 - Supplies, Materials and Equipment

AmySilman - DryingRack 13.59
Dawn Baker - Ikea 163.00
Dawn Baker - Kettle 20.00
Dawn Baker - Microwave 50.00
MIZUE TAMS - Room Project 100.00
AmySilman - Room Project 100.00
SUE SHAYLER - Room Project 100.00
DAISY KINGSTON - Daisy got a woodengarage,a tuff tray,and some fakegrass 100.00
Dawn Baker - safety gate 32.99
Cosy- Garden and room equipment/toys 2,664.21
K SLATER - SensoryGarden 41.18
Dawn Baker - Baker Ross Craft 74.95
K SLATER - Books reimbursement 22.89
K SLATER - SensoryGarden 24.19
Dawn Baker - Sleepers for thegarden 95.80
Dawn Baker -garden - wooden raised beds/cold frame/fork,trowel,rake/wateringcan 158.91
CharlburyGarden Centre - flowers/compost/containers 68.00
Amazon 73.63
Amazon 11.99
123ICT Limited - White board with installation 2,469.60
Amazon - 2 inv for Screen Protector and Lunchbox Trolley 279.94
CharlburyGarden Centre - flowers/compost/containers 36.49
QualityDiscount - Garden things/feeders/bugs 18.94
Elite Industrial Supplies Ltd - Kids Hi Vis Waistcoat 43.19
Argos - Vodaphone Nokia mobilephone 13.50
Amazon - bakingequipment 40.45
AmySilman - Reimbursement 9.98
Dawn Baker - remainingfor the sleepers. 30.00
Amazon - doorbell 12.74
SUE SHAYLER - Illuminated globe
TOTAL
19.99
6,890.15

NOTE 4 - Donations

CEF 500.00
Hook Norton Pre-School - Funded Income 16,925.00
Jill Petersen - Tea Towels moneyadded to fundraising 96.00
CEF - donation towards cost of energyusage 200.00
Japanese Red Cross Charity- Bank transfer charges (25.00)
ELIZABETH GUPTA - Friends of CharlburyPre-School 50.00
Combe Parish Council
TOTAL
NOTE 5 - Fundraising income
FebruarySushi Popup
100.00
17,846.00
1,536.76
Valentine's Cake Sale 149.11
EasyFundraising- EasyFundraising 42.85
Easter egghunt 121.37
Opengarden June 143.76
Beer Festival 2024 776.68
Katsu CurryNight at the CommunityCentre 927.55
Street Fair 301.12
Paediatric refresher 223.00
Mizue Half Marathon 765.39
TeddyTombola 22.77
EasyFundraising 17.57
Christmas Disco
TOTAL
1,669.46
6,697.39

NOTE 6 - Fundraising expenses

Christmas Disco Hall Rent 64.00
TEN Licence - Christmas Disco 21.00
MIZUE TAMS - sushi boxes 12.99
MIZUE TAMS - sushi boxes 2 12.99
MIZUE TAMS - sushi cups 10.95
MIZUE TAMS - WASO SUSHI POP 107.79
MIZUE TAMS - FebruarySushi PopUp 85.86
TADASHI MORIYAMA - sushi reimbursement 56.53
TADASHI MORIYAMA - sushi reimbursement 15.48
TADASHI MORIYAMA - sushi reimbursement 4.80
TADASHI MORIYAMA - sushi 89.42
Stratford Fine Foods Ltd - Ice Lollies for Beer Festival 289.17
Lawrence Watson - Extra Ice cream Beer Festival 62.64
MIZUE TAMS - Katsu 129.78
TADASHI MORIYAMA - katsu 59.22
MIZUE TAMS - katsu 21.99
MIZUE TAMS - sushi boxes 13.49
MIZUE TAMS 22.99
Lawrence Watson - Street Fair Tattoos 23.95
Lawrence Watson - Street Fair tattoos 13.25
MIZUE TAMS - Half Marathon Entrycost 67.01
Dawn Baker - Christmas Dinner Staff contribution 140.00
Lawrence Watson - Santa costume 16.91
Lawrence Watson - PartyBoxes 15.96
Lawrence Watson - Paper bags 5.99
Magdalena Adams - Staff Christmas Vouchers x3 150.00
Lawrence Watson - Christmas Disco 100.67
Magdalena Adams - Christmas Staff Vouchers 200.00
Magdalena Adams - TEN Christmas Disco 21.00
Charlbury Memorial Hall - Christmas Disco Hall Rent
TOTAL
NOTE 7 - Grants
Blenheim Palace - Grant for thegarden - applied in 2023
90.00
1,925.83
458.14
Charlbury Beer Festival
TOTAL
500.00
958.14

Balance Sheet

Charlbury Pre-School

As at 31 December 2024

Account 31 Dec
2024
Current Assets
Cash at bank and in hand
Business Savings Account 30,606.54
Closed Issue - Backbook 9,819.65
Total Cash at bank and in hand 40,426.19
Total Current Assets
Creditors: amounts falling due within oneyear
40,426.19
Historical Adjustment 8,315.43
Total Creditors: amounts falling due within one
year
Capital and Reserves
8,315.43
Net Current Assets(Liabilities) 32,110.76
Total Assets less Current
Liabilities
32,110.76
Net Assets 32,110.76
Current Year Earnings 8,140.91
Retained Earnings 23,969.85
Total Capital and Reserves 32,110.76
CharlburyPre-School CharlburyPre-School CharlburyPre-School
FIXED ASSETS
B/F 01/01/2024 Date of Purchase COST £ Accumulated Depreciation Depreciationyrs Depreciation £ NBV £
Fixtures and Fittings
Tables/Bookcases 525.3 525.3 0
Water/Sand Tray 199.16 199.16 0
Tables and Chairs 242.17 242.17 0
VacuumCleaner 94 94 0
Fire Extinguisher 90.05 90.05 0
PlayHouse Furniture 565.76 565.76 0
Fire Extinguisher 175.08 175.08 0
Totals B/F 1891.52 1891.52 0
ADDITIONS
Office Fire Extinguisher Jul-99 167.44 167.44
FilingCabinet Sep-99 101.91 101.91
Fridge & Freezer Sep-99 388.97 388.97
Chairs Aug-03 250.28 250.28
Vacuum Cleaner Oct-04 86.97 86.97
Shed Jul-06 200 200
Nurserychair Oct-06 45.02 45.02
Storage Cabinets Apr-07 443.56 443.56
WendyHouse Nov-07 586 586
Picnic Tables Mar-08 326.18 326.18
Fire Extinguisher Jun-08 148.76 148.76
Settee Jul-08 151.57 151.57
Puzzle Mat Oct-08 230.3 230.3
Freezer Apr-09 109.99 109.99
Laptop Dec-09 420.9 420.9
Compact Easel Feb-10 259.95 208.49 15 36.46
Laptop Mar-10 510 510 0
Bench Apr-10 31.49 31.49 0
Printers x 2 Sep-10 79.98 79.98 0
Pavilion Sep-11 5220 811 50 4359
DisplayUnit Nov-11 239.94 183.99 15 40.95
Shed Dec-11 199.95 129.99 10 59.96
PlayLoft Dec-11 2500 675 50 1775
Storage Unit Jun-12 219.28 180 20 19.28
Cooker Jan-13 434.95 434.95 0
Storage Unit Mar-13 103.4 90 10 3.4
Magnetic Board Sep-13 195.54 180 15.54 0
Outside Storage Dec-13 115.05 115.05
Picnic Bench Mar-23 265 265
Sand Pit Jun-23 669.27 669.27
Kallax Units Nov-23 990 990
Move & Make MeadowCourse Feb-24 415 415
COSY COMPLETE LOOSE PARTS PANACEA Feb-24 479 479
Music Frames Set Feb-24 290 290
Grass Platform Trio Feb-24 319 319
8 WaySteeringWheel Feb-24 269 269
White Board Jun-24 1595 1595
Lunch Box Troley Jun-24 169.99 169.99
Panel FoldingRoom Divider Jun-24 109.95 109.95
TOTALS 21230.11 14750.52 185.54 6294.05
Office Equipment
Computer and Printer 1265.48 1265.48 0
Photocopier 501.13 501.13 0
Tablets 756 756 0
TOTALS 2522.61 2522.61 0
23752.72 17273.13

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Charlbury Pre-School On accounts for the year 31 December 2024 Charity no 273783 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2024 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

[The charity’s gross income exceeded £250,000 and I am qualified to Independent examiner's undertake the examination by being a qualified member of [insert name of statement applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 12/10/2025

Name: Arantxa Mathias Relevant professional Level 2 Bookkeeping ICB qualification(s) or body (if any):

Address: 4 Wychwood Close Charlbury Oxfordshire, OX7 3TB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .