## **Charlbury Pre-School Trustees Financial Report 31 December 2024** ## **Charlbury Pre-School** Charlbury Pre-School is a charity run by a voluntary committee of parents, who also serve as the charity’s trustees, working closely with our dedicated staff. This collaborative structure sets us apart from many other settings. As a parent of one (or more) of our pre-schoolers, you automatically become a member of Charlbury Pre-School, giving you a direct role in supporting and shaping our community. This means that you have a say in how the setting is run. _Registered Charity Name_ Charlbury Pre-School _Registered Charity Number_ 273783 _Address_ Old Grammar School, Park Street, Charlbury, Chipping Norton, OX7 3PS ## **Trustees of the charity** The committee members who have served during the period were as follows: Olivia Zetterstrom-Sharp(Chair) Jennifer Celesia (Treasurer) Melinda Botos (Secretary) Molly Watson Lucy Keating ## **Staff and Volunteers** Dawn Baker has been our manager since 2022, supported by Kerri Slater as deputy manager. Our wonderful team also includes Amy Silman (SENCO), Mizue Tams, Daisy Kingston, and Sue Shayler, all continuing in their roles, with Ann Hoyle overseeing staff payroll. Magdalena Adams, who previously served as treasurer, has taken on a paid role of financial controller on a one-year contract. She has expanded her responsibilities to manage the accounts on a weekly basis and is working closely with the manager in preparation for a full financial handover in 2025. We are also immensely grateful to our volunteers, who make a real difference. Special thanks go to Jean Gilmour for her support with our weekly Forest School trips, Matt Brock for his essential IT support and help with our new website, and to all others who contribute their time and skills to enrich our pre-school community. ## **Apprenticeship** We are pleased to report that Mizue Tams successfully completed her apprenticeship in December 2024 and is now a Level 3 qualified practitioner. We are extremely proud of her achievement and the dedication she has shown throughout her training. ## **Enrolment Figures** At the end of the last summer term, there were 28 children on roll, 10 fewer than at the same point last year. In July, 10 children left the setting: 9 transitioned to school, and 1 departed due to a change in location. ## **Building Update** Old Grammar School, a historic structure, is owned by the Charlbury Exhibition Foundation (CEF), a charity dedicated to preserving the building’s legacy. While CEF conducts regular inspections, the responsibility of daily upkeep and maintenance lies with our team. Given the scale and requirements of maintaining this aging building, we actively seek assistance from parents within the community. Over the past year, CEF has invested in safety covers for the heaters. The biggest improvements this year were in the classroom and the garden. We invested in a new carpet and a full repaint of the classroom, creating a brighter and more welcoming space. In the garden, we removed the old climbing frame and replaced it with new movable climbing equipment, giving children more flexibility and fun in their outdoor play. We also replaced the faulty Honeywell single-channel programmer for the heaters with a new, modern version to improve efficiency and reliability. In addition, all gutters were cleaned and damaged roof tiles repaired to help maintain the building. The Pre-School also had a major clearout this year, during which we hired several skips to remove old and unused items, creating more organised and usable space. ## **Grants** This year we’ve been awarded with the Charlbury Beer Festival grant of £500, and we have received a previously awarded Blenheim Palace grant from 2023 of £458.14. A big thank you to Molly for leading the way on much of the grant application process. The total for the grants was £958.14. ## **Fundraising** We kicked off the year 2024 with a fantastic event in February organised by Mizue Tams, her Sushi Pop Ups are extremely popular by the whole community. Mizue has also organised another event in July, Katsu Curry Night at the Community Centre, which was a sell-out and a huge success. A special thank you goes to Mizue, a former committee member who is now part of the pre-school staff. Her amazing cooking has drawn massive interest from the community, turning every event she’s involved in into a truly delicious experience and a sell-out. We are incredibly grateful to have her on board! Our popular cake sales for both Valentine’s Day and Easter egg hunt, along with the raffle were very successful! These events showcased our community’s baking talents and allowed families to enjoy delicious treats while supporting the Pre-School. Every year, we participate in the local Beer Festival, selling ice cream and providing fun activities for kids. Additionally, the Street Fair is always a highlight, allowing us to interact with the broader community in a fun setting. In September, Pre-School launched its first Paediatric First Aid Refresher session. A qualified members of the community led the session, sharing essential information and practical guidance on how to respond to a range of first aid situations involving young children. In October, Mizue participated in Half Marathon, raising a substantial amount for the Pre-School. And of course, we held our second magical Christmas Disco, a much-anticipated highlight of the year. The event featured a beautifully decorated Santa’s Grotto, a range of festive activities, a raffle, and a silent auction, creating a wonderfully cheerful atmosphere. ## **Financial Review** The financial year 2024 closed with a surplus of £8,140.91, a smaller but welcome positive result compared with £23,969.85 in 2023. Overall turnover from Early Years Funding and non-funded sessions softened to £125,850.67, compared with £131,194.33 in 2023. The most notable change in our income breakdown was a 19.5% reduction in Early Years Funding to £68,588.74. However, this was partly balanced by strong growth of 24% in non-funded sessions, which rose to £57,261.93. This increase shows that families continued to value and pay for additional hours, even though we welcomed fewer children overall due to a lower local birth rate. On the cost side, administrative expenditure rose by almost 17% to £147,684.49 (2023: £126,351.11). Staffing remained the largest driver of spending: wages increased to £85,912.33 following the appointment of a new team member in June, helping us maintain quality and ratios. We also invested in the setting—repairs and maintenance totalled £7,013.09, including new carpet and a freshly painted classroom—and supported learning with core supplies, materials and equipment of £6,890.15, such as new garden equipment and a whiteboard. These rising costs were partly balanced by savings on utilities, which decreased from £6,898.75 in 2023 to £3,857.00 in 2024—a reduction of around 44%—and on insurance, which fell significantly from £2,210.13 to £486.71. Rent remained steady at £13,125.00 throughout the year. While increased costs resulted in an operating loss of £21,833.82, the boost from other income helped us finish the year on a positive note. Donations were especially generous at £17,846.00, and together with refunds and savings interest lifted total other income by over 56% to £29,974.73 (2023: £19,126.63). In summary, 2024 was a steady, community-minded year. Demand for paid sessions held up, funding tightened, and we invested in people and the learning environment. Thanks to the commitment of families, staff, trustees and supporters, we ended the year with a surplus and a well-maintained setting ready to welcome children in the year ahead. ## **Taxation** The charity is entitled to those exemptions from UK taxation available in law to charities. This passage describes trustees' responsibilities in managing a charity's financial affairs. To summarize: - **Accounting Responsibilities** : Trustees are required to maintain accurate accounting records that reflect the charity's financial standing. This involves ensuring that the financial statements adhere to FRS 102 standards, the Charities Act 2011, and any governing trust deed. - **Compliance** : They must ensure that the charity's financial statements comply with legal and regulatory requirements. - **Asset Safeguarding** : Trustees are tasked with protecting the charity's assets, which includes implementing controls to prevent and detect fraud and other financial irregularities. The Fixed Assets Form is attached with the Financial Statement and by keeping accurate and detailed records, we ensure that all information regarding our assets is readily available for future reference and decision-making. This accountability is crucial for transparency, legal compliance, and the charity's operational integrity. ## **Conclusion** This year has once again shown the strength of our Pre-School community. Thanks to the hard work of our staff, the generosity of our volunteers and families, and the support of our wider community, we’ve been able to create a caring and inspiring space for our children to learn and grow. Even with some challenges along the way, we’ve ended the year stronger—financially stable, well-resourced, and ready to welcome another year of play, discovery, and friendship at Charlbury Pre-School. On behalf of the board Jennifer Celesia Committee member (Treasurer) ## **Profit and Loss** ## Charlbury Pre-School For the year ended 31 December 2024 ||**Account**|||**2024**
**2023**| |---|---|---|---|---| ||**Turnover**|||| ||EarlyYears Funding|||68,588.74
85,173.55| ||Non-Funded Sessions|||57,261.93
46,020.78| ||**Total Turnover**|||**125,850.67**
**131,194.33**| ||**Gross Profit**|||**125,850.67**
**131,194.33**| ||**Administrative Costs**|||| ||Cleaning|||1,162.00
840.00| ||Council Tax and WODC|||1,292.80
1,040.70| ||Educational and Pre-School Supplies|||1,560.31
2,378.95| ||Electricity,Gas and Water|||3,857.00
6,898.75| ||Employers Pension|||4,070.87
3,931.84| ||EYPP and Household support expenses|||1,485.86
1,720.42| ||French Sessions|||0.00
250.00| ||Fundraisingexpenses|**NOTE 6**||1,925.83
3,473.62| ||Groceries and CleaningMaterials|||1,758.20
1,611.85| ||Insurance|||486.71
2,210.13| ||PAYE Payable|||7,207.52
4,216.38| ||Postage,Freight & Courier|||61.80
30.00| ||Pre-School Trips and LWT|||3,865.20
2,400.00| ||Printing& Stationery|||752.29
999.63| ||Rent|||13,125.00
13,125.00| ||Repairs & Maintenance|**NOTE 1**||7,013.09
3,335.61| ||Shared Profit from Fundraisings|||1,017.48
0.00| ||Staff Christmas dinner|||150.00
0.00| ||Staff Training|||1,269.22
30.60| ||Staff Uniform|||891.57
0.00| ||Subscriptions|||703.57
257.47| ||SundryExpenses|**NOTE 2**||564.38
553.18| ||Supplies,Materials and Equipment|**NOTE 3**||6,890.15
2,888.46| ||Telephone & Internet|||661.31
634.82| ||Wages|||85,912.33
73,523.70| ||**Total Administrative Costs**|||**147,684.49**
**126,351.11**| ||**Operating Profit**|||**(21,833.82)**
**4,843.22**| ||**Other Income**|||| ||Donations|**NOTE 4**||17,846.00
1,315.00| ||EYPP and Household Support|||1,517.40
945.00| ||Fundraisings income|**NOTE 5**||6,697.39
12,011.80| ||Grants
PettyCash|**NOTE 7**||958.14
4,545.00| |||||0.00
269.01| ||Refunds|||2,867.81
24.44| ||Savings interest|||87.99
16.38| ||**Total Other Income**|||**29,974.73**
**19,126.63**| ||**Profit on Ordinary Activities Before Taxation**|||**8,140.91**
**23,969.85**| |||||| ||**Profit after Taxation**|||**8,140.91**
**23,969.85**| ## **Charlbury Pre-School Year Ended 31 December 2024** ## **NOTES TO THE ACCOUNTS** ## **NOTE 1 - Repairs & Maintenance** |Cotswold Carpets Ltd - New Carpet|2,167.00| |---|---| |Cotswold Carpets Ltd - Refund for the screed that wasn't required in the end|(598.00)| |Cotswold Carpets Ltd|356.00| |TJDecor - Paintingthe room, payment for the materials DEPOSIT|600.45| |UK SAFETY MANAGEMENT - PAT TESTING|131.98| |TJDecor - Payingthe remaininginvoice|1,431.74| |A.G Cruickshank and Son Ltd - Roof repair|288.00| |Dawn Baker - ADHESIVE/COMPOST for thegarden|55.95| |Dawn Baker - GARDENREPAIRKIT|161.60| |TJDecor - advancepayment|400.00| |TJDecor - remaining payment|463.79| |N L MATTHEWS - skiphire|252.00| |N L MATTHEWSN - skiphire|420.00| |G & O ENGINEERS - to replace the faulty Honeywell single channel
programmer for a new modernprogrammer.|462.00| |G & O ENGINEERS - To attend to the hot water in the children's classroom|66.00| |Gill & Co(Ironmongers)Limite - Locksmith - Front Door|111.00| |Bens Gutters - cleaningthegutters|127.00| |Amazon - Sink taps|14.59| |JOHN SHAW PLUMBING SERVICES - fixingtaps|95.00| |Amazon - toilet flush handle
**TOTAL**
**NOTE 2 - Sundry Expenses**
OCC - Ofsted registration|6.99
**7,013.09**
50.00
76.00
15.42
5.99
160.67
36.97
51.89
10.50
10.00
40.00
30.00
8.99
20.08
9.99
6.90
8.99
21.99
**564.38**| |JENNIFER CELESIA - End ofyear staffgifts|| |PrimaryTeachingServices - uploadphoto and logo id,stickers|| |Amazon|| |Total Merchandise - Drawstringrucksacks|| |Amazon - walkingrope,new fridge thermometer and table cover|| |Lawrence Watson - AGM drinks and snacks|| |Lawrence Watson - AGM invite cards|| |Dawn Baker - Cash withdrawal for the cash tin|| |St Mary's Church - Christmas Tree Festival|| |The Works - Christmas Books|| |Amazon - Christmas kids lunch bags|| |Amazon - Christmas Tree FairyLights|| |Amazon - Leafgrabber|| |Amazon - something- no invoice|| |Amazon -paper bags|| |Amazon - Christmas lights
**TOTAL**|| ## **NOTE 3 - Supplies, Materials and Equipment** |AmySilman - DryingRack|13.59| |---|---| |Dawn Baker - Ikea|163.00| |Dawn Baker - Kettle|20.00| |---|---| |Dawn Baker - Microwave|50.00| |MIZUE TAMS - Room Project|100.00| |AmySilman - Room Project|100.00| |SUE SHAYLER - Room Project|100.00| |DAISY KINGSTON - Daisy got a woodengarage,a tuff tray,and some fakegrass|100.00| |Dawn Baker - safety gate|32.99| |Cosy- Garden and room equipment/toys|2,664.21| |K SLATER - SensoryGarden|41.18| |Dawn Baker - Baker Ross Craft|74.95| |K SLATER - Books reimbursement|22.89| |K SLATER - SensoryGarden|24.19| |Dawn Baker - Sleepers for thegarden|95.80| |Dawn Baker -garden - wooden raised beds/cold frame/fork,trowel,rake/wateringcan|158.91| |CharlburyGarden Centre - flowers/compost/containers|68.00| |Amazon|73.63| |Amazon|11.99| |123ICT Limited - White board with installation|2,469.60| |Amazon - 2 inv for Screen Protector and Lunchbox Trolley|279.94| |CharlburyGarden Centre - flowers/compost/containers|36.49| |QualityDiscount - Garden things/feeders/bugs|18.94| |Elite Industrial Supplies Ltd - Kids Hi Vis Waistcoat|43.19| |Argos - Vodaphone Nokia mobilephone|13.50| |Amazon - bakingequipment|40.45| |AmySilman - Reimbursement|9.98| |Dawn Baker - remainingfor the sleepers.|30.00| |Amazon - doorbell|12.74| |SUE SHAYLER - Illuminated globe
**TOTAL**|19.99| ||**6,890.15**| ## **NOTE 4 - Donations** |CEF|500.00| |---|---| |Hook Norton Pre-School - Funded Income|16,925.00| |Jill Petersen - Tea Towels moneyadded to fundraising|96.00| |CEF - donation towards cost of energyusage|200.00| |Japanese Red Cross Charity- Bank transfer charges|(25.00)| |ELIZABETH GUPTA - Friends of CharlburyPre-School|50.00| |Combe Parish Council
**TOTAL**
**NOTE 5 - Fundraising income**
FebruarySushi Popup|100.00| ||**17,846.00**| ||1,536.76| |Valentine's Cake Sale|149.11| |EasyFundraising- EasyFundraising|42.85| |Easter egghunt|121.37| |Opengarden June|143.76| |Beer Festival 2024|776.68| |Katsu CurryNight at the CommunityCentre|927.55| |Street Fair|301.12| |Paediatric refresher|223.00| |Mizue Half Marathon|765.39| |TeddyTombola|22.77| |EasyFundraising|17.57| |Christmas Disco
**TOTAL**|1,669.46| ||**6,697.39**| **NOTE 6 - Fundraising expenses** |Christmas Disco Hall Rent|64.00| |---|---| |TEN Licence - Christmas Disco|21.00| |MIZUE TAMS - sushi boxes|12.99| |MIZUE TAMS - sushi boxes 2|12.99| |MIZUE TAMS - sushi cups|10.95| |MIZUE TAMS - WASO SUSHI POP|107.79| |MIZUE TAMS - FebruarySushi PopUp|85.86| |TADASHI MORIYAMA - sushi reimbursement|56.53| |TADASHI MORIYAMA - sushi reimbursement|15.48| |TADASHI MORIYAMA - sushi reimbursement|4.80| |TADASHI MORIYAMA - sushi|89.42| |Stratford Fine Foods Ltd - Ice Lollies for Beer Festival|289.17| |Lawrence Watson - Extra Ice cream Beer Festival|62.64| |MIZUE TAMS - Katsu|129.78| |TADASHI MORIYAMA - katsu|59.22| |MIZUE TAMS - katsu|21.99| |MIZUE TAMS - sushi boxes|13.49| |MIZUE TAMS|22.99| |Lawrence Watson - Street Fair Tattoos|23.95| |Lawrence Watson - Street Fair tattoos|13.25| |MIZUE TAMS - Half Marathon Entrycost|67.01| |Dawn Baker - Christmas Dinner Staff contribution|140.00| |Lawrence Watson - Santa costume|16.91| |Lawrence Watson - PartyBoxes|15.96| |Lawrence Watson - Paper bags|5.99| |Magdalena Adams - Staff Christmas Vouchers x3|150.00| |Lawrence Watson - Christmas Disco|100.67| |Magdalena Adams - Christmas Staff Vouchers|200.00| |Magdalena Adams - TEN Christmas Disco|21.00| |Charlbury Memorial Hall - Christmas Disco Hall Rent
**TOTAL**
**NOTE 7 - Grants**
Blenheim Palace - Grant for thegarden - applied in 2023|90.00| ||**1,925.83**| ||458.14| |Charlbury Beer Festival
**TOTAL**|500.00
**958.14**| ## **Balance Sheet** Charlbury Pre-School As at 31 December 2024 ||**Account**|**31 Dec**
**2024**| |---|---|---| |**Current Assets**||| ||**Cash at bank and in hand**|| ||Business Savings Account|30,606.54| ||Closed Issue - Backbook|9,819.65| ||**Total Cash at bank and in hand**|**40,426.19**| |**Total Current Assets**
**Creditors: amounts falling due within oneyear**||**40,426.19**| ||Historical Adjustment|8,315.43| |**Total Creditors: amounts falling due within one**
**year**
**Capital and Reserves**||**8,315.43**| ||**Net Current Assets(Liabilities)**|**32,110.76**| |||| ||**Total Assets less Current**
**Liabilities**|**32,110.76**| |||| ||**Net Assets**|**32,110.76**| |||| ||Current Year Earnings|8,140.91| ||Retained Earnings|23,969.85| |**Total Capital and Reserves**||**32,110.76**| |||CharlburyPre-School|CharlburyPre-School|CharlburyPre-School||| |---|---|---|---|---|---|---| |||FIXED ASSETS||||| |||||||| |**B/F 01/01/2024**|Date of Purchase|COST £|Accumulated Depreciation|Depreciationyrs|Depreciation £|NBV £| |||||||| |**Fixtures and Fittings**||||||| |Tables/Bookcases||525.3|525.3|||0| |Water/Sand Tray||199.16|199.16|||0| |Tables and Chairs||242.17|242.17|||0| |VacuumCleaner||94|94|||0| |Fire Extinguisher||90.05|90.05|||0| |PlayHouse Furniture||565.76|565.76|||0| |Fire Extinguisher||175.08|175.08|||0| |Totals B/F||1891.52|1891.52|||0| |**ADDITIONS**||||||| |Office Fire Extinguisher|Jul-99|167.44|167.44|||| |FilingCabinet|Sep-99|101.91|101.91|||| |Fridge & Freezer|Sep-99|388.97|388.97|||| |Chairs|Aug-03|250.28|250.28|||| |Vacuum Cleaner|Oct-04|86.97|86.97|||| |Shed|Jul-06|200|200|||| |Nurserychair|Oct-06|45.02|45.02|||| |Storage Cabinets|Apr-07|443.56|443.56|||| |WendyHouse|Nov-07|586|586|||| |Picnic Tables|Mar-08|326.18|326.18|||| |Fire Extinguisher|Jun-08|148.76|148.76|||| |Settee|Jul-08|151.57|151.57|||| |Puzzle Mat|Oct-08|230.3|230.3|||| |Freezer|Apr-09|109.99|109.99|||| |Laptop|Dec-09|420.9|420.9|||| |Compact Easel|Feb-10|259.95|208.49||15|36.46| |Laptop|Mar-10|510|510|||0| |Bench|Apr-10|31.49|31.49|||0| |Printers x 2|Sep-10|79.98|79.98|||0| |Pavilion|Sep-11|5220|811||50|4359| |DisplayUnit|Nov-11|239.94|183.99||15|40.95| |Shed|Dec-11|199.95|129.99||10|59.96| |PlayLoft|Dec-11|2500|675||50|1775| |Storage Unit|Jun-12|219.28|180||20|19.28| |Cooker|Jan-13|434.95|434.95|||0| |Storage Unit|Mar-13|103.4|90||10|3.4| |Magnetic Board|Sep-13|195.54|180||15.54|0| |Outside Storage|Dec-13|115.05|115.05|||| |Picnic Bench|Mar-23|265|265|||| |Sand Pit|Jun-23|669.27|669.27|||| |Kallax Units|Nov-23|990|990|||| |Move & Make MeadowCourse|Feb-24|415|415|||| |COSY COMPLETE LOOSE PARTS PANACEA|Feb-24|479|479|||| |Music Frames Set|Feb-24|290|290|||| |Grass Platform Trio|Feb-24|319|319|||| |8 WaySteeringWheel|Feb-24|269|269|||| |White Board|Jun-24|1595|1595|||| |Lunch Box Troley|Jun-24|169.99|169.99|||| |Panel FoldingRoom Divider|Jun-24|109.95|109.95|||| |**TOTALS**||21230.11|14750.52||185.54|6294.05| |||||||| |**Office Equipment**||||||| |Computer and Printer||1265.48|1265.48|||0| |Photocopier||501.13|501.13|||0| |Tablets||756|756|||0| |**TOTALS**||2522.61|2522.61|||0| |||||||| |||23752.72|17273.13|||| Independent examiner's report on the accounts ## _Section A Independent Examiner’s Report_ Report to the trustees Charity Name Charlbury Pre-School **On accounts for the year** 31 December 2024 **Charity no** 273783 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. [The charity’s gross income exceeded £250,000 and I am qualified to Independent examiner's undertake the examination by being a qualified member of [insert name of statement applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 12/10/2025 **Name:** Arantxa Mathias **Relevant professional** Level 2 Bookkeeping ICB **qualification(s) or body (if any):** **Address:** 4 Wychwood Close Charlbury Oxfordshire, OX7 3TB _Section B Disclosure_ Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .