Trustees Report for 2022
Staf
Over the past academic year we have welcomed Daisy Kingston, Amy Silman and Olivia Graham-Coombes to our staff team and said goodbye to Thomasina Eustace and Claire Cooper.
Our staff team at the beginning of the Pre-School year consists of Chris Weston, manager, Kerri Slater, Deputy manager; and Sue Shayler, Claire Cooper (SENCO) and Daisy Kingston. Our administrator and bursar is Ann Hoyle and our cleaner is Sharon Dix.
Chris, who has worked in the setting since 2004, has served as manager for six years, but after much reflection has decided to step down from that role and take a break from working in the pre-school for a term. We will miss her, but look forward to keeping in touch and welcoming her back in January 2023.
Unfortunately Chris decided not to return to her position and new manager was recruited. Dawn Baker was recruited as a new manager. We are very excited to welcome Dawn in our Pre-School. She has settled in very well with the Pre-School team.
Ann Hoyle decided to reduce her hours and the Pre-School was very pleased for her to take the responsibilities of a payroll.
A big thank-you to our volunteers, Janet Puddephatt, Jean Gilmour, and Mizue Tams. Their care for the children and support of the staff has been such a boost to the setting. It is so lovely to be able to reintroduce volunteers and parent-rota after going so many months without them.
We are happy to announce that Mizue Tams joined our Pre-School team.
We think our staff is our greatest asset. In order to keep up to date with the latest ideas and advice, our staff have participated in many training courses throughout the year including paediatric first aid, safeguarding, food hygiene, nurturing staff well-being, playful preschoolers, curriculum design, brain development, phonological development and more.
Expanding Hours
As you all know we’re aiming to expand our opening hours from September in an attempt to meet local need and attract more families to our invaluable educational setting. We’re looking to hire more staff to support our growing hours and fill the hole left by Thomasina. We have two applicants at the moment and other promising inquiries. Some of the exciting new developments include:
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Changing our hours to 8:45-5:00pm Monday to Friday
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Inviting 2-year-olds for the whole day
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Offering extra-curricular activities 3:00-5:00PM
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Re-structuring to include an operations manager so we have more capacity and skills on site
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Re-structuring the role of the committee to be bigger, efficient, and more future focussed
Apprenticeship
We’re hoping to introduce an apprenticeship program in the setting. This offers an extra, enthusiastic pair of hands to the staff, as well as ensuring the potential of growing our team if our apprentice is a good fit.
We are happy to announce that Mizue Tams is going to start her apprenticeship next year 2023.
Committee
Because the pre-school is a charity, we are required to have a board of trustees. Becoming a committee member means you are also a trustee to the charity. The current committee members are Jim Goad and myself as co-chairs, Jill Petersen, treasurer, Emma Cottam, secretary, and Brek Taylor-Tamblyn, fundraising . I’d like to say a big thank-you to the committee for all their hard work and dedication to looking after the pre-school and its staff this past year.
Enrolment Figures
We currently have 27 children on roll; and 12 of these children will be moving on to school in September. There are no confirmed new joiners for September, but there have been several inquiries and more anticipated over the summer.
Building Update
Our building, the Old Grammar School, is owned by the Charlbury Exhibition Fund, who are also a charity. They come and inspect the building regularly, but we are responsible for its upkeep and maintenance. This is a big job so we’re always looking for able parents to help out
Over this year we’ve refurbished the office space- a big thank you to Lofty, Jeni Burnell and Jill Petersen for making this happen. We’re hoping to give the playground a facelift in the next academic year.
The Pre-School has no significant liabilities except for the ongoing lease and building payments.
Extracurricular
Because of Covid all extracurricular activities were stopped last year and we have been gradually reintroducing them, starting with Little Wild Things, which a group of 3 and 4-yearold children attend on a Tuesday morning. We’ve welcomed back French Charlotte on Fridays, and Jim Goad has come in several times with his ukulele to sing nursery rhymes with the children.
Grants
This year we have been awarded the Charlbury Town Council grant, which we bought the white parent notice board you’ve seen out front at pick-up and drop-off as well as money for an art drying rack and a contribution to our attendance in Oxford Artweeks. We want to increase the number of grant applications we can make, so we’ve been developing documents and techniques to enable this moving forward. Thanks to Brek and Emma for their work on grant applications.
Fundraising
It has been exciting to get back into social events for fundraisers- and helpful to promote who we are what we do! We started the year with Brek’s awesome outdoor cinema experience, followed by the Halloween Disco, which brought all the little people of Charlbury together. Then just before Christmas The Snowman cinema and craft event, supported by Mizue, this time inviting people into the pre-school. Then we collaborated with the CSA for the first time for Bandeoke, which was a lot of fun! Most recently the Big Boom, as part of Oxford Artweeks, was a huge success and a great way to showcase our lovely little pre-school and all it has to offer; as well as the skills of local artists and our children. Stay tuned for a new date for the tree walk and talk and don’t forget to visit the Pre-School tea tent at Riverside Festival the last weekend in July. Half Marathon in October was a huge success, raising over £4000.
Charity Number 273783
CHARLBURY PRE-SCHOOL
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
CHARLBURY PRE - SCHOOL
PROFIT & LOSS ACCOUNT FOR THE YEAR ENDING 31ST DECEMBER 2022
| INCOME Fees: See note 1 EXPENDITURE Wages Rent Employers Pension General rates Repairs and Maintenance Supplies and Materials See note 2 Educational Resources Depreciation Gas & Electricity Stationery & Postage Telephone Insurance PPA Building Insurance Training costs Milk French Sessions Pre-School Trips Cleaning Sundry See note 3 TRADING PROFIT/(LOSS) SUNDRY INCOME Lettings Parties Other Interest Received Miscellaneous Sales Miscellaneous Income Fund Raising Events:- General See note 4 Donations Received Grants Received See note 5 NET PROFIT/LOSS |
2022 2021 £ £ £ £ 78095 71543 70461 62890 7875 13125 1503 1714 1034 531 942 2898 1341 1463 410 438 225 240 4120 2401 389 463 871 766 869 853 1253 1045 869 206 111 166 475 250 2025 1468 1152 1656 2391 4485 98316 97058 -20221 -25515 90 40 0 0 2 59 0 0 0 0 9745 2947 487 331 700 1180 11024 4557 -9197 -20958 |
|---|---|
1
CHARLBURY PRE-SCHOOL
BALANCE SHEET AS AT 31 DECEMBER 2022
| 2022 Fixed Assets £ £ £ Tangible Assets See Note 6 6480 Current Assets Stock 0 Debtors 0 Prepayments and Accruals 0 Cash at Bank and in Hand 8798 8798 Current Liabilities Creditors PAYE & NI 97 Accruals Playscheme Loan 1000 1097 Current Assets less Current Liabilities 7701 NET ASSETS 14181 Reserves General Fund Balance 0 Transfer to Buildings Reserve 1,209 Transfer to Closure Reserve Transfer to New Equipment Reserve 4,419 Transfer to Training Reserve 1,500 Transfer to SEN Reserve 1,500 Transfer to Playground Reserve 569 Profit/Loss in Year (9,197) 0 Building Repairs Reserve 600 Closure Reserve 12000 New Equipment Reserve 581 Training Reserve 500 SEN Reserve 500 Playground Reserve 0 14181 |
2021 £ £ £ 6705 0 0 0 17881 17881 208 1000 1208 16673 23378 19267 1,691 (20,958) 0 1809 12000 5000 2000 2000 569 23378 |
2021 £ £ £ 6705 0 0 0 17881 17881 208 1000 1208 16673 23378 19267 1,691 (20,958) 0 1809 12000 5000 2000 2000 569 23378 |
|---|---|---|
| 23378 |
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CHARLBURY PRE-SCHOOL
YEAR ENDED 31 DECEMBER 2022
NOTES TO THE ACCOUNTS
NOTE 1 - Fees
NOTE 5 - Grants Received
| Early Years Funding | 45654 | |
|---|---|---|
| Non-Funded Sessions | 32440 | |
| 78094 | ||
| NOTE 2 - Supplies & Materials | ||
| Session Sundries/Equipment | 1002 | |
| Fruit/snack | 339 | |
| TOTAL | 1341 |
| Charlbury Garden Society | 60 | |
|---|---|---|
| Charlbury Town Council | 435 | |
| OCC - Household Support Vouchers | 205 | |
| TOTAL | 700 |
NOTE 6 - Tangible Fixed Assets
NOTE 3 - Sundry Expenses
| Misc Expenses DBS Checks WODC (waste) Ofsted Registration Chubb Fire Check Sleep Mats Website Hosting etc Tea Towels Staff Resources Father Christmas Xmas Party Food Cleaning Materials St Mary's Xmas Tree Household Support Vouchers Leavers / Xmas Gifts Street Fair 50/50 Donation TOTAL |
157 138 203 50 159 72 58 168 382 20 50 40 35 235 445 179 |
|---|---|
| 2391 |
| Fixtures and fittings Office Equipment Depreciation at 1st January 2022 Charge for year At 31st December 2022 |
15659 1767 |
|---|---|
| 17425.51 10721 225 10946 |
NOTE 4 - Fundraising Events
| JustGiving Amazon Smile Easy Fundraising Riverside Big Boom Halloween Disco Xmas Craft & Film E Blok Photos Street Fair Bandeoke Card Sales/Misc TOTAL |
4710 54 85 513 1327 840 390 484 358 537 447 |
|---|---|
| 9745 |
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CHARLBURY PRE-SCHOOL
FIXED ASSETS
| B/F 01/01/2022 Date of COST Accumulated Depreciation Purchase £ Depreciation yrs Fixtures and Fittings Tables/Bookcases 525.30 525.30 Water/Sand Tray 199.16 199.16 Tables & Chairs 242.17 242.17 Vacuum Cleaner 94.00 94.00 Fire Extinguisher 90.05 90.05 Play House Furniture 565.76 565.76 Fire Extinguisher 175.08 175.08 Totals B/F 1891.52 1891.52 ADDITIONS Office Fire Extinguisher Jul-99 167.44 167.44 Filing Cabinet Sep-99 101.91 101.91 Fridge & Freezer Sep-99 388.97 388.97 Chairs Aug-03 250.28 250.28 Vacuum Cleaner Oct-04 86.97 86.97 Shed Jul-06 200.00 200.00 Nursery Chair Oct-06 45.02 45.02 Storage Cabinets Apr-07 443.56 443.56 Wendy House Nov-07 586.00 586.00 Picnic Tables Mar-08 326.18 326.18 Fire Extinguisher Jun-08 148.76 148.76 Settee Jul-08 151.57 151.57 Puzzle Mat Oct-08 230.30 230.30 Freezer Apr-09 109.99 109.99 Laptop Dec-09 420.90 420.90 Compact Easel Feb-10 259.95 208.49 Laptop Mar-10 510.00 510.00 Bench Apr-10 31.49 31.49 Printers x2 Sep-10 79.98 79.98 Pavilion Sep-11 5220.00 811.00 Display Unit Nov-11 239.94 183.99 Shed Dec-11 199.95 129.99 Play Loft Dec-11 2500.00 675.00 Storage Units Jun-12 219.28 180.00 Cooker Jan-13 434.95 434.95 Storage Unit Mar-13 103.40 90.00 Magnetic Board Sep-13 195.54 180.00 Outside Storage Dec-13 115.05 115.05 TOTALS 15658.90 9179.31 Office Equipment Computer and Printer 1265.48 1265.48 Photocopier 501.13 501.13 TOTALS 1766.61 1766.61 17425.51 10945.92 |
Depreciation NBV £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15.00 51.46 0 0 0 50.00 4409.00 15.00 55.95 10.00 69.96 50.00 1825.00 20.00 39.28 34.95 0.00 10.00 13.40 20.00 15.54 0 |
Depreciation NBV £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15.00 51.46 0 0 0 50.00 4409.00 15.00 55.95 10.00 69.96 50.00 1825.00 20.00 39.28 34.95 0.00 10.00 13.40 20.00 15.54 0 |
|---|---|---|
| 224.95 6479.59 |
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| 0 0 |
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| 0 | ||
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