## **Trustees Report for 2022**
## **Staf**
Over the past academic year we have welcomed Daisy Kingston, Amy Silman and Olivia Graham-Coombes to our staff team and said goodbye to Thomasina Eustace and Claire Cooper.
Our staff team at the beginning of the Pre-School year consists of Chris Weston, manager, Kerri Slater, Deputy manager; and Sue Shayler, Claire Cooper (SENCO) and Daisy Kingston. Our administrator and bursar is Ann Hoyle and our cleaner is Sharon Dix.
Chris, who has worked in the setting since 2004, has served as manager for six years, but after much reflection has decided to step down from that role and take a break from working in the pre-school for a term. We will miss her, but look forward to keeping in touch and welcoming her back in January 2023.
Unfortunately Chris decided not to return to her position and new manager was recruited. Dawn Baker was recruited as a new manager. We are very excited to welcome Dawn in our Pre-School. She has settled in very well with the Pre-School team.
Ann Hoyle decided to reduce her hours and the Pre-School was very pleased for her to take the responsibilities of a payroll.
A big thank-you to our volunteers, Janet Puddephatt, Jean Gilmour, and Mizue Tams. Their care for the children and support of the staff has been such a boost to the setting. It is so lovely to be able to reintroduce volunteers and parent-rota after going so many months without them.
We are happy to announce that Mizue Tams joined our Pre-School team.
We think our staff is our greatest asset. In order to keep up to date with the latest ideas and advice, our staff have participated in many training courses throughout the year including paediatric first aid, safeguarding, food hygiene, nurturing staff well-being, playful preschoolers, curriculum design, brain development, phonological development and more.
## **Expanding Hours**
As you all know we’re aiming to expand our opening hours from September in an attempt to meet local need and attract more families to our invaluable educational setting. We’re looking to hire more staff to support our growing hours and fill the hole left by Thomasina. We have two applicants at the moment and other promising inquiries. Some of the exciting new developments include:
- Changing our hours to 8:45-5:00pm Monday to Friday
- Inviting 2-year-olds for the whole day
- Offering extra-curricular activities 3:00-5:00PM
- Re-structuring to include an operations manager so we have more capacity and skills on site
- Re-structuring the role of the committee to be bigger, efficient, and more future focussed
## **Apprenticeship**
We’re hoping to introduce an apprenticeship program in the setting. This offers an extra, enthusiastic pair of hands to the staff, as well as ensuring the potential of growing our team if our apprentice is a good fit.
We are happy to announce that Mizue Tams is going to start her apprenticeship next year 2023.
## **Committee**
Because the pre-school is a charity, we are required to have a board of trustees. Becoming a committee member means you are also a trustee to the charity. The current committee members are Jim Goad and myself as co-chairs, Jill Petersen, treasurer, Emma Cottam, secretary, and Brek Taylor-Tamblyn, fundraising . I’d like to say a big thank-you to the committee for all their hard work and dedication to looking after the pre-school and its staff this past year.
## **Enrolment Figures**
We currently have 27 children on roll; and 12 of these children will be moving on to school in September. There are no confirmed new joiners for September, but there have been several inquiries and more anticipated over the summer.
## **Building Update**
Our building, the Old Grammar School, is owned by the Charlbury Exhibition Fund, who are also a charity. They come and inspect the building regularly, but we are responsible for its upkeep and maintenance. This is a big job so we’re always looking for able parents to help out
Over this year we’ve refurbished the office space- a big thank you to Lofty, Jeni Burnell and Jill Petersen for making this happen. We’re hoping to give the playground a facelift in the next academic year.
The Pre-School has no significant liabilities except for the ongoing lease and building payments.
## **Extracurricular**
Because of Covid all extracurricular activities were stopped last year and we have been gradually reintroducing them, starting with Little Wild Things, which a group of 3 and 4-yearold children attend on a Tuesday morning. We’ve welcomed back French Charlotte on Fridays, and Jim Goad has come in several times with his ukulele to sing nursery rhymes with the children.
## **Grants**
This year we have been awarded the Charlbury Town Council grant, which we bought the white parent notice board you’ve seen out front at pick-up and drop-off as well as money for an art drying rack and a contribution to our attendance in Oxford Artweeks. We want to increase the number of grant applications we can make, so we’ve been developing documents and techniques to enable this moving forward. Thanks to Brek and Emma for their work on grant applications.
## **Fundraising**
It has been exciting to get back into social events for fundraisers- and helpful to promote who we are what we do! We started the year with Brek’s awesome outdoor cinema experience, followed by the Halloween Disco, which brought all the little people of Charlbury together. Then just before Christmas _The Snowman_ cinema and craft event, supported by Mizue, this time inviting people into the pre-school. Then we collaborated with the CSA for the first time for Bandeoke, which was a lot of fun! Most recently the Big Boom, as part of Oxford Artweeks, was a huge success and a great way to showcase our lovely little pre-school and all it has to offer; as well as the skills of local artists and our children. Stay tuned for a new date for the tree walk and talk and don’t forget to visit the Pre-School tea tent at Riverside Festival the last weekend in July. Half Marathon in October was a huge success, raising over £4000.
## **Charity Number 273783**
## **CHARLBURY PRE-SCHOOL**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
## **CHARLBURY PRE - SCHOOL**
## **PROFIT & LOSS ACCOUNT FOR THE YEAR ENDING 31ST DECEMBER 2022**
|**INCOME**
Fees:
See note 1
**EXPENDITURE**
Wages
Rent
Employers Pension
General rates
Repairs and Maintenance
Supplies and Materials
See note 2
Educational Resources
Depreciation
Gas & Electricity
Stationery & Postage
Telephone
Insurance PPA
Building Insurance
Training costs
Milk
French Sessions
Pre-School Trips
Cleaning
Sundry
See note 3
**TRADING PROFIT/(LOSS)**
**SUNDRY INCOME**
Lettings
Parties
Other
Interest Received
Miscellaneous Sales
Miscellaneous Income
Fund Raising Events:-
General
See note 4
Donations Received
Grants Received
See note 5
**NET PROFIT/LOSS**|**2022**
2021
**£**
**£**
£
£
**78095**
71543
**70461**
62890
**7875**
13125
**1503**
1714
**1034**
531
**942**
2898
**1341**
1463
**410**
438
**225**
240
**4120**
2401
**389**
463
**871**
766
**869**
853
**1253**
1045
**869**
206
**111**
166
**475**
250
**2025**
1468
**1152**
1656
**2391**
4485
98316
97058
**-20221**
-25515
**90**
40
**0**
0
**2**
59
**0**
0
**0**
0
**9745**
2947
**487**
331
**700**
1180
**11024**
4557
**-9197**
-20958|
|---|---|
1
## **CHARLBURY PRE-SCHOOL**
## **BALANCE SHEET AS AT 31 DECEMBER 2022**
|**2022**
**Fixed Assets**
**£**
**£**
**£**
Tangible Assets
See Note 6
6480
**Current Assets**
Stock
0
Debtors
0
Prepayments and Accruals
0
Cash at Bank and in Hand
8798
8798
**Current Liabilities**
Creditors
PAYE & NI
97
Accruals
Playscheme Loan
1000
1097
Current Assets less Current Liabilities
7701
**NET ASSETS**
**14181**
**Reserves**
General Fund Balance
0
Transfer to Buildings Reserve
1,209
Transfer to Closure Reserve
Transfer to New Equipment Reserve
4,419
Transfer to Training Reserve
1,500
Transfer to SEN Reserve
1,500
Transfer to Playground Reserve
569
Profit/Loss in Year
(9,197)
0
Building Repairs Reserve
600
Closure Reserve
12000
New Equipment Reserve
581
Training Reserve
500
SEN Reserve
500
Playground Reserve
0
**14181**|**2021**
**£**
**£**
**£**
6705
0
0
0
17881
17881
208
1000
1208
16673
**23378**
19267
1,691
(20,958)
0
1809
12000
5000
2000
2000
569
**23378**|**2021**
**£**
**£**
**£**
6705
0
0
0
17881
17881
208
1000
1208
16673
**23378**
19267
1,691
(20,958)
0
1809
12000
5000
2000
2000
569
**23378**|
|---|---|---|
||||
|||**23378**|
2
## **CHARLBURY PRE-SCHOOL**
## **YEAR ENDED 31 DECEMBER 2022**
## **NOTES TO THE ACCOUNTS**
## **NOTE 1 - Fees**
## **NOTE 5 - Grants Received**
|Early Years Funding|45654||
|---|---|---|
|Non-Funded Sessions|32440||
|||**78094**|
|**NOTE 2 - Supplies & Materials**|||
|Session Sundries/Equipment|1002||
|Fruit/snack|339||
|**TOTAL**||**1341**|
|Charlbury Garden Society|60||
|---|---|---|
|Charlbury Town Council|435||
|OCC - Household Support Vouchers|205||
|**TOTAL**||**700**|
## **NOTE 6 - Tangible Fixed Assets**
## **NOTE 3 - Sundry Expenses**
|Misc Expenses
DBS Checks
WODC (waste)
Ofsted Registration
Chubb Fire Check
Sleep Mats
Website Hosting etc
Tea Towels
Staff Resources
Father Christmas
Xmas Party Food
Cleaning Materials
St Mary's Xmas Tree
Household Support Vouchers
Leavers / Xmas Gifts
Street Fair 50/50 Donation
**TOTAL**|157
138
203
50
159
72
58
168
382
20
50
40
35
235
445
179|
|---|---|
||**2391**|
|Fixtures and fittings
Office Equipment
**Depreciation**
at 1st January 2022
Charge for year
At 31st December 2022|15659
1767|
|---|---|
||17425.51
10721
225
10946|
## **NOTE 4 - Fundraising Events**
|JustGiving
Amazon Smile
Easy Fundraising
Riverside
Big Boom
Halloween Disco
Xmas Craft & Film
E Blok Photos
Street Fair
Bandeoke
Card Sales/Misc
**TOTAL**|4710
54
85
513
1327
840
390
484
358
537
447|
|---|---|
||**9745**|
3
## **CHARLBURY PRE-SCHOOL**
## **FIXED ASSETS**
|**B/F 01/01/2022**
Date of
COST
Accumulated Depreciation
Purchase
£
Depreciation
yrs
**Fixtures and Fittings**
Tables/Bookcases
525.30
525.30
Water/Sand Tray
199.16
199.16
Tables & Chairs
242.17
242.17
Vacuum Cleaner
94.00
94.00
Fire Extinguisher
90.05
90.05
Play House Furniture
565.76
565.76
Fire Extinguisher
175.08
175.08
Totals B/F
1891.52
1891.52
**ADDITIONS**
Office Fire Extinguisher
Jul-99
167.44
167.44
Filing Cabinet
Sep-99
101.91
101.91
Fridge & Freezer
Sep-99
388.97
388.97
Chairs
Aug-03
250.28
250.28
Vacuum Cleaner
Oct-04
86.97
86.97
Shed
Jul-06
200.00
200.00
Nursery Chair
Oct-06
45.02
45.02
Storage Cabinets
Apr-07
443.56
443.56
Wendy House
Nov-07
586.00
586.00
Picnic Tables
Mar-08
326.18
326.18
Fire Extinguisher
Jun-08
148.76
148.76
Settee
Jul-08
151.57
151.57
Puzzle Mat
Oct-08
230.30
230.30
Freezer
Apr-09
109.99
109.99
Laptop
Dec-09
420.90
420.90
Compact Easel
Feb-10
259.95
208.49
Laptop
Mar-10
510.00
510.00
Bench
Apr-10
31.49
31.49
Printers x2
Sep-10
79.98
79.98
Pavilion
Sep-11
5220.00
811.00
Display Unit
Nov-11
239.94
183.99
Shed
Dec-11
199.95
129.99
Play Loft
Dec-11
2500.00
675.00
Storage Units
Jun-12
219.28
180.00
Cooker
Jan-13
434.95
434.95
Storage Unit
Mar-13
103.40
90.00
Magnetic Board
Sep-13
195.54
180.00
Outside Storage
Dec-13
115.05
115.05
**TOTALS**
15658.90
9179.31
**Office Equipment**
Computer and Printer
1265.48
1265.48
Photocopier
501.13
501.13
**TOTALS**
1766.61
1766.61
17425.51
10945.92|Depreciation
NBV
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
15.00
51.46
0
0
0
50.00
4409.00
15.00
55.95
10.00
69.96
50.00
1825.00
20.00
39.28
34.95
0.00
10.00
13.40
20.00
15.54
0|Depreciation
NBV
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
15.00
51.46
0
0
0
50.00
4409.00
15.00
55.95
10.00
69.96
50.00
1825.00
20.00
39.28
34.95
0.00
10.00
13.40
20.00
15.54
0|
|---|---|---|
||224.95
6479.59||
|||0
0|
|||0|
||||
4
##
##
##