Trustees Report for 2020
Welcome everyone and thank you so much for taking the time out to attend our AGM. I’m Laura Barwood and this is my fifth year on the pre-school committee. I signed up shortly after my oldest son Thomas joined pre-school in 2016. After a year on the committee, I was elected as Chair.
Staff
Over the past academic year, we have welcomed a new member of staff to our team. She started initially supporting us in a supply teaching role, before becoming a permanent member of staff.
A huge recognition of thanks must be made to our staff this year, who have continued to strive to provide the absolute best childcare for our children, despite spending the entire year and more, living in a global pandemic. Enormous thanks to our manager who has led the team brilliantly through what has been an extremely difficult period.
We welcomed back one of our volunteers a few months ago and her support has helped the staff and children enormously. We are hoping to welcome more volunteers back in September.
We think of our staff as our most valuable asset and their professional development is key to us keeping up to date with the latest advice and ideas. We link staff training with our Self Evaluation Form to ensure we are always striving to improve further. This year, all our staff have completed training on the new EYFS curriculum including courses such as ‘Playful Pre-Schoolers’ and ‘Terrific Twos’. Additionally, individual staff members have attended Lead and Generalist Safeguarding courses, Early Help Assessment, Prevent Duty, SENCO, Oral Health, Self-Regulation and Neglect and Abuse Awareness. All staff also completed ‘Allergy wise’ training and will also be trained by our committee member Jill Petersen on the Wellcomm speech and language assessment tool in September.
Committee
You may already know that as the pre-school is a charity, we are required to have a board of trustees. Becoming a committee member means you are also a trustee to the charity. The current committee members are myself, Jill Petersen, Jeni Burnell, Alex Tainsh, Mary Totman, Emily Dytor and Jim Goad who has recently joined us. I want to take this opportunity to say a massive thank you to all the committee for their constant support and hard work. Everyone leads busy lives, but you all found time to devote to PreSchool. Every year provides different and varied things to focus on. The past 16 months has certainly been different!
Enrolment figures
WE currently have 30 children on roll. 17 of these children will be moving on to the school at the end of this academic year. If Enstone Pre-School re-opens, we may have 2 more who move back there. As it stands, 11 remain for September as well as 6 confirmed new joiners and still some outstanding enquiries. We are waiting to see if Little Monkeys adjust their rule of only attending one setting as this may also mean some children come back to us on a part-time basis. We had 18 children with us last September initially, so we are in a similar position this year.
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Building Update
Our building is owned by the Charlbury Exhibition Foundation, who are also a charity. They come and inspect the building regularly and we as the tenants are responsible for its upkeep. The maintenance of an old building can be quite time consuming, and we are always looking for able parents to support us with this. Thank you to all the parents who have given up their time freely this year to assist with this.
Extra curricular
Since March 2020, our extra-curricular activities have been paused to maximise everyone’s safety. Happily, this half term our oldest Pre-School children started attending Little Wild Things again and this will continue in September for all our children remaining.
Grants
Last year, we received a grant from the Town Council to take the children on a school trip and this year for some outdoor storage units to replace the grey filing cabinets under the lean-to area. We are waiting to hear back from the Blenheim Bursary Fund. This application was for the outdoor resources linked to gardening.
Donations
A Special thanks to other parents who have given up their time and money to support Pre-School this year. Funding from the government and fees alone do not cover the cost of running the setting so any extra help is gratefully received.
Friends of Pre-School
Each year when the children leave us, we ask if we can stay connected by sending you the occasional email from the committee. We are not allowed to hold on to your details so they will all be deleted from our system but if you ask us to remain a friend, we can keep your email in a separate file until you tell us differently.
Fundraising
Fundraising has been incredibly difficult over the past year and we’ve really had to think outside the box. We had successful virtual Sushi-oke event, online Mumble Jumble Sale, a Just Giving Page and Amazon Smile.
Finance
Although Pre-School made a trading loss of £5114, with fundraising, donations, and grants there was an overall profit of £805.
Contributing factors to this was the reduction in Council Rates and the deferral of 3 months’ rent, to be repaid in 2 equal amounts across 6 months in 2021. Our landlords were very supporting with this.
Fees – the decrease in turnover was due to a combination of lower intake of children and the closure of the setting for just over 3 months due to the national lockdown. However, for the duration of the lockdown we were still able to claim for funded hours from the Government, which significantly kept the decrease to a minimum.
Wages – were slightly lower due to operating from September with only 2 staff on Fridays due to low numbers of children attending.
Throughout the lockdown period, all staff were paid in full.
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Although we were not entitled to claim full furlough for all the staff whilst receiving the Government funding, we were able to claim a percentage - £3070.
Staff also undertook various training courses (Going beyond Gold, Safeguarding, Prevent, 1[st] Aid, Yoga) totaling 79 hours outside of their normal working hours. Pre-School supported this training by paying c.£718 for the extra hours worked.
Although the reserves have been designated, they are all unrestricted and can be included in the general fund and drawn down when there is significant shortfall in income due to low session use.
The Pre-School has no significant liabilities except for the ongoing lease and building payments.
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Charity Number 273783
CHARLBURY PRE-SCHOOL
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
CHARLBURY PRE - SCHOOL
PROFIT & LOSS ACCOUNT FOR THE YEAR ENDING 31ST DECEMBER 2020
| INCOME Fees: EXPENDITURE Wages Rent Employers Pension General rates Repairs and Maintenance Supplies and Materials See note 1 Educational Resources Depreciation Gas & Electricity Stationery & Postage Telephone Insurance PPA Building Insurance Training costs Milk Dance Sessions French Sessions Pre-School Trips Cleaning Sundry See note 2 TRADING PROFIT/(LOSS) SUNDRY INCOME Lettings Parties Other Interest Received Miscellaneous Sales Miscellaneous Income Fund Raising Events:- General See note 3 Donations Receiced Grants Received See note 4 NET PROFIT/LOSS |
2020 2019 £ £ £ £ 67303 72685 52766 53156 7875 10500 1441 1797 489 1248 39 558 1005 1567 256 3865 295 250 1718 2847 386 951 638 653 853 843 1322 1297 523 525 99 173 200 785 150 850 0 150 432 685 1930 2432 72417 85132 -5114 -12447 0 0 0 0 148 134 0 0 0 0 1659 5331 512 167 3600 4338 5919 9970 805 -2477 |
|---|---|
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CHARLBURY PRE-SCHOOL
BALANCE SHEET AS AT 31 DECEMBER 2020
| 2020 Fixed Assets £ £ £ Tangible Assets See Note 5 6945 Current Assets Stock 0 Debtors 0 Prepayments and Accruals 9353 Cash at Bank and in Hand 30191 39544 Current Liabilities Creditors PAYE & NI 1153 Accruals Playscheme Loan 1000 2153 Current Assets less Current Liabilities 37391 NET ASSETS 44336 Reserves General Fund Balance 18462 Transfers to Buildings Reserve Transfer to Closure Reserve Transfer to New Equipment Reserve Transfer to Training Reserve Transfer to SEN Reserve Transfer to Playground Reserve Profit/Loss in Year 805 19267 Building Repairs Reserve 3500 Closure Reserve 12000 New Equipment Reserve 5000 Training Reserve 2000 SEN Reserve 2000 Playground Reserve 569 44336 |
2019 £ £ £ 7240 0 0 10819 27281 38100 809 1000 1809 36291 43531 20939 (2,477) 18462 3500 12000 5000 2000 2000 569 43531 |
2019 £ £ £ 7240 0 0 10819 27281 38100 809 1000 1809 36291 43531 20939 (2,477) 18462 3500 12000 5000 2000 2000 569 43531 |
|---|---|---|
| 43531 |
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CHARLBURY PRE-SCHOOL
YEAR ENDED 31 DECEMBER 2020
NOTES TO THE ACCOUNTS
NOTE 1 - Supplies & Materials
NOTE 4 - Grants Received
| Session Sundries/Equipment | 463 | HMRC JRS Grant (furlough) | 3070 | ||
|---|---|---|---|---|---|
| Fruit/snack | 473 | Charlbury Town Council | 420 | ||
| Art Material | 69 | OCC - PPE | 50 | ||
| TOTAL | 1005 | Charlbury Horticultural Society | 60 | ||
| TOTAL | 3600 |
NOTE 2 - Sundry Expenses
| Misc Expenses DBS Checks WODC (waste) Ofsted Registration Chubb Fire Check PAT Test Website Hosting etc Tracking Tool Supply Staff Staff Resources PPE Window Cleaner Cleaning Materials LWT (last year) Leavers / Xmas Gifts TOTAL |
73 170 203 50 90 50 58 60 58 61 94 180 198 438 147 |
|---|---|
| 1930 |
NOTE 5 - Tangible Fixed Assets
| Fixtures and fittings Office Equipment Depreciation at 1st January 2020 Charge for year At 31st December 2020 Net Book Value at 31st December 2020 |
15659 1767 |
|
| 17426 10186 295 10481 6945 |
||
| 6945 |
NOTE 3 - Fund Raising Events
| Bandeoke Returns Dash Xmas Cards Easy Fundraising Xmas Challenge TOTAL |
445 27 19 1168 |
|---|---|
| 1659 |
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CHARLBURY PRE-SCHOOL
FIXED ASSETS
| B/F 01/01/2020 Date of COST Accumulated Depreciation Purchase £ Depreciation yrs Fixtures and Fittings Tables/Bookcases 525.30 525.30 Water/Sand Tray 199.16 199.16 Tables & Chairs 242.17 242.17 Vacuum Cleaner 94.00 94.00 Fire Extinguisher 90.05 90.05 Play House Furniture 565.76 565.76 Fire Extinguisher 175.08 175.08 Totals B/F 1891.52 1891.52 ADDITIONS Office Fire Extinguisher Jul-99 167.44 167.44 Filing Cabinet Sep-99 101.91 101.91 Fridge & Freezer Sep-99 388.97 388.97 Chairs Aug-03 250.28 250.28 Vacuum Cleaner Oct-04 86.97 86.97 Shed Jul-06 200.00 200.00 Nursery Chair Oct-06 45.02 45.02 Storage Cabinets Apr-07 443.56 443.56 Wendy House Nov-07 586.00 586.00 Picnic Tables Mar-08 326.18 326.18 Fire Extinguisher Jun-08 148.76 148.76 Settee Jul-08 151.57 151.57 Puzzle Mat Oct-08 230.30 230.30 Freezer Apr-09 109.99 109.99 Laptop Dec-09 420.90 420.90 Compact Easel Feb-10 259.95 178.49 Laptop Mar-10 510.00 510.00 Bench Apr-10 31.49 31.49 Printers x2 Sep-10 79.98 79.98 Pavilion Sep-11 5220.00 711.00 Display Unit Nov-11 239.94 153.99 Shed Dec-11 199.95 109.99 Play Loft Dec-11 2500.00 575.00 Storage Units Jun-12 219.28 140.00 Cooker Jan-13 434.95 350.00 Storage Unit Mar-13 103.40 70.00 Magnetic Board Sep-13 195.54 140.00 Outside Storage Dec-13 115.05 115.05 TOTALS 15658.90 8714.36 Office Equipment Computer and Printer 1265.48 1265.48 Photocopier 501.13 501.13 TOTALS 1766.61 1766.61 17425.51 10480.97 |
Depreciation NBV £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15.00 81.46 0 0 0 50.00 4509.00 15.00 85.95 10.00 89.96 50.00 1925.00 20.00 79.28 50.00 84.95 10.00 33.40 20.00 55.54 55.05 0.00 |
Depreciation NBV £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15.00 81.46 0 0 0 50.00 4509.00 15.00 85.95 10.00 89.96 50.00 1925.00 20.00 79.28 50.00 84.95 10.00 33.40 20.00 55.54 55.05 0.00 |
|---|---|---|
| 295.05 6944.54 |
||
| 0 0 |
||
| 0 | ||
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Charlbury Pre-School
Independent examiner’s statement:
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
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a) to keep accounting records, and
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b) to prepare accounts which accord with the accounting records
have not been met: or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.