## **Trustees Report for 2020**
Welcome everyone and thank you so much for taking the time out to attend our AGM. I’m Laura Barwood and this is my fifth year on the pre-school committee. I signed up shortly after my oldest son Thomas joined pre-school in 2016. After a year on the committee, I was elected as Chair.
## **Staff**
Over the past academic year, we have welcomed a new member of staff to our team. She started initially supporting us in a supply teaching role, before becoming a permanent member of staff.
A huge recognition of thanks must be made to our staff this year, who have continued to strive to provide the absolute best childcare for our children, despite spending the entire year and more, living in a global pandemic. Enormous thanks to our manager who has led the team brilliantly through what has been an extremely difficult period.
We welcomed back one of our volunteers a few months ago and her support has helped the staff and children enormously. We are hoping to welcome more volunteers back in September.
We think of our staff as our most valuable asset and their professional development is key to us keeping up to date with the latest advice and ideas. We link staff training with our Self Evaluation Form to ensure we are always striving to improve further. This year, all our staff have completed training on the new EYFS curriculum including courses such as ‘Playful Pre-Schoolers’ and ‘Terrific Twos’. Additionally, individual staff members have attended Lead and Generalist Safeguarding courses, Early Help Assessment, Prevent Duty, SENCO, Oral Health, Self-Regulation and Neglect and Abuse Awareness. All staff also completed ‘Allergy wise’ training and will also be trained by our committee member Jill Petersen on the Wellcomm speech and language assessment tool in September.
## **Committee**
You may already know that as the pre-school is a charity, we are required to have a board of trustees. Becoming a committee member means you are also a trustee to the charity. The current committee members are myself, Jill Petersen, Jeni Burnell, Alex Tainsh, Mary Totman, Emily Dytor and Jim Goad who has recently joined us. I want to take this opportunity to say a massive thank you to all the committee for their constant support and hard work. Everyone leads busy lives, but you all found time to devote to PreSchool. Every year provides different and varied things to focus on. The past 16 months has certainly been different!
## **Enrolment figures**
WE currently have 30 children on roll. 17 of these children will be moving on to the school at the end of this academic year. If Enstone Pre-School re-opens, we may have 2 more who move back there. As it stands, 11 remain for September as well as 6 confirmed new joiners and still some outstanding enquiries. We are waiting to see if Little Monkeys adjust their rule of only attending one setting as this may also mean some children come back to us on a part-time basis. We had 18 children with us last September initially, so we are in a similar position this year.
1
## **Building Update**
Our building is owned by the Charlbury Exhibition Foundation, who are also a charity. They come and inspect the building regularly and we as the tenants are responsible for its upkeep. The maintenance of an old building can be quite time consuming, and we are always looking for able parents to support us with this. Thank you to all the parents who have given up their time freely this year to assist with this.
## **Extra curricular**
Since March 2020, our extra-curricular activities have been paused to maximise everyone’s safety. Happily, this half term our oldest Pre-School children started attending Little Wild Things again and this will continue in September for all our children remaining.
## **Grants**
Last year, we received a grant from the Town Council to take the children on a school trip and this year for some outdoor storage units to replace the grey filing cabinets under the lean-to area. We are waiting to hear back from the Blenheim Bursary Fund. This application was for the outdoor resources linked to gardening.
## **Donations**
A Special thanks to other parents who have given up their time and money to support Pre-School this year. Funding from the government and fees alone do not cover the cost of running the setting so any extra help is gratefully received.
## **Friends of Pre-School**
Each year when the children leave us, we ask if we can stay connected by sending you the occasional email from the committee. We are not allowed to hold on to your details so they will all be deleted from our system but if you ask us to remain a friend, we can keep your email in a separate file until you tell us differently.
## **Fundraising**
Fundraising has been incredibly difficult over the past year and we’ve really had to think outside the box. We had successful virtual Sushi-oke event, online Mumble Jumble Sale, a Just Giving Page and Amazon Smile.
## **Finance**
Although Pre-School made a trading loss of £5114, with fundraising, donations, and grants there was an overall profit of £805.
Contributing factors to this was the reduction in Council Rates and the deferral of 3 months’ rent, to be repaid in 2 equal amounts across 6 months in 2021. Our landlords were very supporting with this.
Fees – the decrease in turnover was due to a combination of lower intake of children and the closure of the setting for just over 3 months due to the national lockdown. However, for the duration of the lockdown we were still able to claim for funded hours from the Government, which significantly kept the decrease to a minimum.
Wages – were slightly lower due to operating from September with only 2 staff on Fridays due to low numbers of children attending.
Throughout the lockdown period, all staff were paid in full.
2
Although we were not entitled to claim full furlough for all the staff whilst receiving the Government funding, we were able to claim a percentage - £3070.
Staff also undertook various training courses (Going beyond Gold, Safeguarding, Prevent, 1[st] Aid, Yoga) totaling 79 hours outside of their normal working hours. Pre-School supported this training by paying c.£718 for the extra hours worked.
Although the reserves have been designated, they are all unrestricted and can be included in the general fund and drawn down when there is significant shortfall in income due to low session use.
The Pre-School has no significant liabilities except for the ongoing lease and building payments.
3
## **Charity Number 273783**
## **CHARLBURY PRE-SCHOOL**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2020**
## **CHARLBURY PRE - SCHOOL**
## **PROFIT & LOSS ACCOUNT FOR THE YEAR ENDING 31ST DECEMBER 2020**
|**INCOME**
Fees:
**EXPENDITURE**
Wages
Rent
Employers Pension
General rates
Repairs and Maintenance
Supplies and Materials
See note 1
Educational Resources
Depreciation
Gas & Electricity
Stationery & Postage
Telephone
Insurance PPA
Building Insurance
Training costs
Milk
Dance Sessions
French Sessions
Pre-School Trips
Cleaning
Sundry
See note 2
**TRADING PROFIT/(LOSS)**
**SUNDRY INCOME**
Lettings
Parties
Other
Interest Received
Miscellaneous Sales
Miscellaneous Income
Fund Raising Events:-
General
See note 3
Donations Receiced
Grants Received
See note 4
**NET PROFIT/LOSS**|**2020**
2019
**£**
**£**
£
£
**67303**
72685
**52766**
53156
**7875**
10500
**1441**
1797
**489**
1248
**39**
558
**1005**
1567
**256**
3865
**295**
250
**1718**
2847
**386**
951
**638**
653
**853**
843
**1322**
1297
**523**
525
**99**
173
**200**
785
**150**
850
**0**
150
**432**
685
**1930**
2432
72417
85132
**-5114**
-12447
**0**
0
**0**
0
**148**
134
**0**
0
**0**
0
**1659**
5331
**512**
167
**3600**
4338
**5919**
9970
**805**
-2477|
|---|---|
1
## **CHARLBURY PRE-SCHOOL**
## **BALANCE SHEET AS AT 31 DECEMBER 2020**
|**2020**
**Fixed Assets**
**£**
**£**
**£**
Tangible Assets
See Note 5
6945
**Current Assets**
Stock
0
Debtors
0
Prepayments and Accruals
9353
Cash at Bank and in Hand
30191
39544
**Current Liabilities**
Creditors
PAYE & NI
1153
Accruals
Playscheme Loan
1000
2153
Current Assets less Current Liabilities
37391
**NET ASSETS**
**44336**
**Reserves**
General Fund Balance
18462
Transfers to Buildings Reserve
Transfer to Closure Reserve
Transfer to New Equipment Reserve
Transfer to Training Reserve
Transfer to SEN Reserve
Transfer to Playground Reserve
Profit/Loss in Year
805
19267
Building Repairs Reserve
3500
Closure Reserve
12000
New Equipment Reserve
5000
Training Reserve
2000
SEN Reserve
2000
Playground Reserve
569
**44336**|**2019**
**£**
**£**
**£**
7240
0
0
10819
27281
38100
809
1000
1809
36291
**43531**
20939
(2,477)
18462
3500
12000
5000
2000
2000
569
**43531**|**2019**
**£**
**£**
**£**
7240
0
0
10819
27281
38100
809
1000
1809
36291
**43531**
20939
(2,477)
18462
3500
12000
5000
2000
2000
569
**43531**|
|---|---|---|
||||
|||**43531**|
2
## **CHARLBURY PRE-SCHOOL**
## **YEAR ENDED 31 DECEMBER 2020**
## **NOTES TO THE ACCOUNTS**
## **NOTE 1 - Supplies & Materials**
## **NOTE 4 - Grants Received**
|Session Sundries/Equipment|463||HMRC JRS Grant (furlough)|3070||
|---|---|---|---|---|---|
|Fruit/snack|473||Charlbury Town Council|420||
|Art Material|69||OCC - PPE|50||
|**TOTAL**||**1005**|Charlbury Horticultural Society|60||
||||**TOTAL**||**3600**|
## **NOTE 2 - Sundry Expenses**
|Misc Expenses
DBS Checks
WODC (waste)
Ofsted Registration
Chubb Fire Check
PAT Test
Website Hosting etc
Tracking Tool
Supply Staff
Staff Resources
PPE
Window Cleaner
Cleaning Materials
LWT (last year)
Leavers / Xmas Gifts
**TOTAL**|73
170
203
50
90
50
58
60
58
61
94
180
198
438
147|
|---|---|
||**1930**|
## **NOTE 5 - Tangible Fixed Assets**
||||
|---|---|---|
|Fixtures and fittings
Office Equipment
**Depreciation**
at 1st January 2020
Charge for year
At 31st December 2020
Net Book Value
at 31st December 2020|15659
1767||
||17426
10186
295
10481
**6945**||
||||
|||**6945**|
## **NOTE 3 - Fund Raising Events**
|Bandeoke Returns
Dash Xmas Cards
Easy Fundraising
Xmas Challenge
**TOTAL**|445
27
19
1168|
|---|---|
||**1659**|
3
## **CHARLBURY PRE-SCHOOL**
## **FIXED ASSETS**
|**B/F 01/01/2020**
Date of
COST
Accumulated Depreciation
Purchase
£
Depreciation
yrs
**Fixtures and Fittings**
Tables/Bookcases
525.30
525.30
Water/Sand Tray
199.16
199.16
Tables & Chairs
242.17
242.17
Vacuum Cleaner
94.00
94.00
Fire Extinguisher
90.05
90.05
Play House Furniture
565.76
565.76
Fire Extinguisher
175.08
175.08
Totals B/F
1891.52
1891.52
**ADDITIONS**
Office Fire Extinguisher
Jul-99
167.44
167.44
Filing Cabinet
Sep-99
101.91
101.91
Fridge & Freezer
Sep-99
388.97
388.97
Chairs
Aug-03
250.28
250.28
Vacuum Cleaner
Oct-04
86.97
86.97
Shed
Jul-06
200.00
200.00
Nursery Chair
Oct-06
45.02
45.02
Storage Cabinets
Apr-07
443.56
443.56
Wendy House
Nov-07
586.00
586.00
Picnic Tables
Mar-08
326.18
326.18
Fire Extinguisher
Jun-08
148.76
148.76
Settee
Jul-08
151.57
151.57
Puzzle Mat
Oct-08
230.30
230.30
Freezer
Apr-09
109.99
109.99
Laptop
Dec-09
420.90
420.90
Compact Easel
Feb-10
259.95
178.49
Laptop
Mar-10
510.00
510.00
Bench
Apr-10
31.49
31.49
Printers x2
Sep-10
79.98
79.98
Pavilion
Sep-11
5220.00
711.00
Display Unit
Nov-11
239.94
153.99
Shed
Dec-11
199.95
109.99
Play Loft
Dec-11
2500.00
575.00
Storage Units
Jun-12
219.28
140.00
Cooker
Jan-13
434.95
350.00
Storage Unit
Mar-13
103.40
70.00
Magnetic Board
Sep-13
195.54
140.00
Outside Storage
Dec-13
115.05
115.05
**TOTALS**
15658.90
8714.36
**Office Equipment**
Computer and Printer
1265.48
1265.48
Photocopier
501.13
501.13
**TOTALS**
1766.61
1766.61
17425.51
10480.97|Depreciation
NBV
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
15.00
81.46
0
0
0
50.00
4509.00
15.00
85.95
10.00
89.96
50.00
1925.00
20.00
79.28
50.00
84.95
10.00
33.40
20.00
55.54
55.05
0.00|Depreciation
NBV
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
15.00
81.46
0
0
0
50.00
4509.00
15.00
85.95
10.00
89.96
50.00
1925.00
20.00
79.28
50.00
84.95
10.00
33.40
20.00
55.54
55.05
0.00|
|---|---|---|
||295.05
6944.54||
|||0
0|
|||0|
||||
4
## **Charlbury Pre-School**
## **Independent examiner’s statement:**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- a) to keep accounting records, and
- b) to prepare accounts which accord with the accounting records
have not been met: or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.