2023-03-31-accounts - Frampton On Severn Community Association

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FRAMPTON COMMUNITY ASSOCIATION.

Registered Office: Cadbury Hall, Lake Lan, Frampton on Severn, GL2 7HG.

[Registered Charity Number: 273675]

Chairs Report.

2022 - 2023

The financial year 2022 - 2023 saw the continuing struggle to bring the Hall back to profit after the Covid pandemic challenges. Valiant efforts were made by the outgoing Trustees, Nigel Wills, Jim Ball and Derek Barnes, to whom we give thanks for all their hard work. It was these Trustees that called out to the Village for volunteers, resulting in Martin Lewis, Alison Long and I taking on the roles of Chair, Treasurer, Secretary & Chair respectively. This occurred at the EGM called on 11th January, at which point the previous Trustees resigned to take well deserved rests.

At the point of taking over as Trustees our finances looked quite bleak with costs increasing over time, yet use (and therefore income) had decreased during and after the pandemic. One of the initial actions of the trustees was to ascertain, determine & document what our key mission and delivery points were to be.

To create & ensure financial viability of the FCA
Ensure facilities are providing benefit and are well maintained /preserved / improved
To expand and increase the usage & enjoyment of FCA facilities

After these were unanimously agreed upon by the Trustees, we set about creating an action plan which would add further detail of the actions we were taking / would take to support our mission.

2023 – 2024

Financial Viability.

The first (and arguably biggest) game changer was increasing the use of the bar facilities. We have hosted events such as tribute acts, parties, a wedding and our FCA summer skittles league. We have delivered in excess of £15,000 of bar revenue in just 9 months (compared to £6,000 in 2022). We have an ongoing calendar of social events which should help us to return to financial viability moving forward. I would like to make a special mention and give our collective thanks to Dan Price who has taken over as bar manager and to Craig Barnfield who organised and the summer skittles league.

Preserving the Facilities.

With a large building, much of which is over 85 years old (built in 1936) there is quite a financial liability associated with maintaining the facility. Special thanks must go to Andrew Wood (Executive Committee member) who has resourced a group of tradespeople who are able to help with the ongoing maintenance for the Cadbury Hall.

We have commissioned full condition surveys on the Cadbury Hall and Scout Hut to enable us to identify a timeline for required works in both the buildings.

I am also grateful to the Frampton Fundraisers who have not only made a donation to assist with some of the playground enhancements and I would like to thank Dicky & Nicky Baker for their ongoing efforts to

look after the recreation ground and village play area.

 Increasing Usage.

Our key / affiliated groups continue to meet for their regular activities and we are actively looking for new groups to join us. We are we have introduced some new events for the community such as an NHS drop in for health checks / vaccines, Gloucester Police who have been in security marking push bikes for example and are working with Gloucestershire Libraries to facilitate a pop-up mobile library in the Cadbury Hall.

I will end my report with two points. Firstly, I am grateful and indebted to Ali Long who as our secretary puts in a huge amount of time and effort into the FCA and the never-ending paper trail. I am also grateful to Martin Lewis our treasurer who has helped us plot a course back to an “in the black”.

Secondly, we are looking to increase the numbers of Trustees and committee members. We only have 3 trustees and this leaves us in a quite vulnerable position should one become unavailable. We are therefore actively trying to recruit another 3 trustees and more committee members to strengthen our team.

Cameron Thomas Chairman

	Frampton Community Association	Frampton Community Association	Frampton Community Association	273675		CC17a
	Annualaccountsforthe period
	Period start date 1st April 2022		To	31st March 2023

Section A	Statement of financial activities
Recommended categories by activity Details of own analysis Note Incoming resources (Note 3) Incoming resources from generated funds Voluntary income S01 Activities for generating funds S02 Investment income S03 Incoming resources from charitable activities S04 Other incoming resources S05 S06 Resources expended (Notes 4-8) Costs of Generating Funds Costs of generating voluntary income S07 Fundraising trading costs S08 Investment management costs S09 Charitable activities S10 Governance costs S11 Other resources expended S12 S13 S14 S15 S16 S17 S18 S19 S20 S21 *Total resources expended* *Total incoming resources* *Total funds carried forward* Total funds brought forward *Net movement in funds* *Net incoming/(outgoing) resources before* *transfers* Gains and losses on investment assets Gains and losses on revaluation of fixed assets for the charity’s own use Other recognised gains/(losses) *Net incoming/(outgoing) resources before* *other recognised gains/(losses)* Gross transfers between funds		Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05
		-	-	-	-	-
		2,094	6,000	-	8,094	10,278
		25,771	-	-	25,771	13,597
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		27,865	6,000	-	33,865	23,875

		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		31,544	-	-	31,544	23,195
		5,394	-	-	5,394	15,958
		-	-	-	-	-
		36,938	-	-	36,938	39,153
		9,073 -	6,000	-	3,073 -	15,278 -
		-	-	-	-	-
		9,073 -	6,000	-	3,073 -	15,278 -

		-	-	-	-	-
		-	-	-	-	-
		9,073 -	6,000	-	3,073 -	15,278 -
		95,463	-	-	95,463	110,741
		86,390	6,000	-	92,390	95,463

CC17a (Excel)

Section B Balance sheet

Unrestricted funds £ F01	Restricted income funds £ F02	Endowment funds £ F03	Total this year Total last year £ £ F04 F05	Total this year Total last year £ £ F04 F05
50,651	-	-	50,651	63,892
-	-	-	-	-
-	-	-	-	-
50,651	-	-	50,651	63,892

-	-	-	-	546
520	-	-	520	2,899
-	-	-	-	-
27,497	-	-	27,497	29,903
28,017	-	-	28,017	33,348

-	-	-	-	1,778

28,017	-	-	28,017	31,570

78,668	-	-	78,668	95,462

-	-	-	-	-
-	-	-	-	-

78,668	-	-	78,668	95,462

76,684			76,684	93,601
-			-	-
	1,983		1,983	1,861
		-	-	-

76,684	1,983	-	78,667	95,462

Signature		Date of approval Print Name

CC17a (Excel)

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);

• and with* ✓ Accounting Standards;

or Financial Reporting Standards for Smaller Enterprises (FRSSE);

and with the Charities Act.

Give details in this box if a different standard has been followed.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

Give details in this box of any material changes that have been made.

N/A

1.3 Changes to previous accounts

No changes have been made to accounts for previous years (§§ except for the following).

Give details in this box of any material changes that have been made.

N/A

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

INCOMING RESOURCES

Recognition of incoming	These are included in the Statement of Financial Activities (SoFA) when:
resources	• the charity becomes entitled to the resources;
	• the trustees are virtually certain they will receive the resources; and
	• the monetary value can be measured with sufficient reliability.
Incoming resources with	Where incoming resources have related expenditure (as with fundraising or contract income)
related expenditure	the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations	Grants and donations are only included in the SoFA when the charity has unconditional
	entitlement to the resources.
Tax reclaims on donations	Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to
and gifts	which they relate.
Contractual income and	This is only included in the SoFA once the related goods or services have been delivered.
performance related grants
Gifts in kind	Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
	Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
	distributed by the charity.
	Gifts in kind for use by the charity are included in the SoFA as incoming resources when
	receivable.
Donated services and	These are only included in incoming resources (with an equivalent amount in resources
facilities	expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._
	The value placed on these resources is the estimated value to the charity of the service or
	facility received.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income	This is included in the accounts when receivable.
Investment gains and losses	This includes any gain or loss on the sale of investments and any gain or loss resulting from
	revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition	Liabilities are recognised as soon as there is a legal or constructive obligation committing the
	charity to pay out resources.
Governance costs	Include costs of the preparation and examination of statutory accounts, the costs of trustee
	meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with performance	Where the charity gives a grant with conditions for its payment being a specific level of service
conditions	or output to be provided, such grants are only recognised in the SoFA once the recipient of the
	grant has provided the specified service or output.
Grants payable without	These are only recognised in the accounts when a commitment has been made and there are
performance conditions	no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs	Support costs include central functions and have been allocated to activity cost categories on a
	basis consistent with the use of resources, eg allocating property costs by floor areas, or per
	capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use	These are capitalised if they can be used for more than one year, and cost at least £500. They
by charity	are valued at cost or a reasonable value on receipt.
Investments	Investments quoted on a recognised stock exchange are valued at market value at the year
	end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress	These are valued at the lower of cost or market value.
	N/A
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM THOSE
ABOVE

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 3 Analysis of incoming resources

Incoming resources may be further analysed if this would help the reader of the accounts.

Analysis	This year Last year £ £	This year Last year £ £
Grants & donations	2,094	10,278
Grant for heatingimprovements	6,000	-
	-	-
	-	-
	-	-
Total	8,094	10,278

Sundryincome	161	-
CadburyHall hire	13,502	6,191
Bar revenue	8,103	4,090
Newsletter advertising	3,675	3,316
Affiliation fees	330	-
Total	25,771	13,597

	-	-
	-	-
	-	-
	-	-
	-	-
Total	-	-

	-	-
	-	-
	-	-
	-	-
	-	-
Total	-	-

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 4 Analysis of resources expended

Resources expended may be further analysed if this would help the reader of the accounts.

Analysis	This year Last year £ £	This year Last year £ £
	-	-
	-	-
	-	-
	-	-
	-	-
Total	-	-

	-	-
	-	-
	-	-
	-	-
	-	-
Total	-	-

	-	-
	-	-
	-	-
Total	-	-

CadburyHall Running Costs	6,950	7,581
CadburyHall maintenance	1,750	1,494
Projects - heatingimprovements	6,720	-
Barstock& expenses	4,771	2,253
Utilities	7,251	4,298
Newslettercosts	4,102	2,991
Othercosts	-	4,578
Total	31,544	23,195

Overheads	5,394	15,958
	-	-
	-	-
Total	5,394	15,958

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 5 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

*support costs.*
Support cost type	Fundraising activity £	Charitable Activity £	Governance Activity £	Total Cost £
n/a	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
Total	-	-	-	-

Note 6 Details of certain items of expenditure

6.1 Trustee expenses

Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).

Total amount paid Number of trustees who were paid expenses Nature of the expenses	This year	Last year
	0	0

	£	£

6.2 Fees for examination or audit of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).

*appropriate box(es).*
Independent examiner’s or auditors' fees for reporting on the accounts Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor	This year £	Last year £
	120	120
	n/a	n/a

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 7 Paid employees Please complete this note if the charity has any employees. - N/A

7.1 Staff Costs

Fundraising Charitable Activities Governance Other Total Gross wages, salaries and benefits in kind The parts of the charity in which the employees work 7.2 Average number of full-time equivalent employees in the year Employer’s National Insurance costs Pension costs Total staff costs	This year £	Last year £
	-	-
	-	-
	-	-
	-	-

nt employees in the year	This year Number	Last year Number
Fundraising	-	-
Charitable Activities	-	-
Governance	-	-
Other	-	-
Total	-	-

7.3 Defined contribution pension scheme Please complete if a defined contribution pension scheme is operated. Brief details of the scheme

The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end

----- Start of picture text -----
This year Last year
£ £
----- End of picture text -----

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 8 Grantmaking - N/A

Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.

8.1 Total value of grants

8.1 Total value of grants
Purpose for whichgrants made	Grants to institutions Total amount £	Grants to individuals Total amount £
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-
*Total*	-	-

8.1 Grantmaking costs

If the charity’s accounts are prepared on the “activity basis” please give details of any support cost associated with grantmaking. Please enter “Nil” if the charity does not identify and/or allocate support costs.

Support costs of grantmaking

8.3 Grants made to institutions

If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions supported.

*institutions supported.*
Names of institutions	Purpose	Total amount of grantspaid £
		-
		-
		-
		-
		-
		-
		-
		-
		-
		-
*Total grants to institutions*		-

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 9 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

9.1 Cost or valuation

Freehold land & buildings £	Other land & buildings £	Plant, machinery and motor vehicles £	Fixtures, fittings and equipment £	Payments on account and assets under construction £	Total £
7,850	-	-	157,653	-	165,503
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
7,850	-	-	157,653	-	165,503
-	-	-	101,611	-	101,611
-	-	-	13,241	-	13,241
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	-	-	-
-	-	-	114,852	-	114,852

7,850	-	-	56,042	-	63,892
7,850	-	-	42,801	-	50,651

9.4 Revaluation

If any fixed assets have been revalued please give details of the valuer and method of valuation

n/a

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 10 Investment assets - N/A

Please complete this note if the charity has any investment assets.

10.1 Fixed assets investments

Carrying (market) value at end of year Add:additions to investments at cost Less:disposals at carrying value Add/(deduct):net gain/(loss) on revaluation Carrying (market) value at beginning of year	£
	-
	-
	-
	-
	-

Please provide below:

10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.

10.3 A breakdown of the income from investments agreeing with SOFA row S03.

Other investments Total Investment properties Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes Investments in subsidiary or connected undertakings and companies Analysis of investments	10.2 Market value at year end £	10.3 Income from investments for the year £
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-
	-	-

10.4 Material investment holdings

If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) please provide details.

Investment held

Market Value

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 11 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

Amounts falling due within oneyear	Amounts falling due within oneyear	Amounts falling due after more than oneyear	Amounts falling due after more than oneyear
This year £	Last year £	This year £	Last year £
-	-	-	-
-	-	-	-
520.0	2,899.0	-	-
-	-	-	-
520.0	2,899.0	-	-

Note 12 Creditors and accruals

Please complete this note if the charity has any creditors or accruals. 12.1 Analysis of creditors

Amounts falling due within oneyear	Amounts falling due within oneyear	Amounts falling due after more than oneyear	Amounts falling due after more than oneyear
This year £	Last year £	This year £	Last year £
-	-	-	-
-	-	-	-
-	-	-	-
-	1,778	-	-
-	-	-	-
-	1,778	-	-

12.2 Security over assets

If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 13 Endowment and restricted income funds

Please complete this section if the charity has any endowment or restricted income funds.

13.1 Funds held

Please give a brief description of any of the following type of funds held by the charity:

permanent endowment funds (PE);
expendable endowment funds (EE); and
restricted income funds, including special trusts, of the charity (R).

Fund Name Type PE, EE or R Purpose and Restrictions	Fund Name Type PE, EE or R Purpose and Restrictions	Fund Name Type PE, EE or R Purpose and Restrictions
Playing Field	R	Donations for playing field equipment
Snooker Club	R	Snooker Club funds
Refurbishments	R	Donations for Cadbury Hall maintenance.

13.2 Movements of major funds

Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.

Fund names	Fund balances brought forward £	Incoming resources £	Outgoing resources £	Transfers £	Gains and losses £	Fund balances carried forward £
Playing Field	707	-	-	-	-	707
Snooker Club	811	-	-	-	-	811
Refurbishments	343	-	-	-	-	343
	-	-	-	-	-	-
	-	-	-	-	-	-
	-	-	-	-	-	-
Total Funds	1,861	-	-	-	-	1,861

13.3 Transfers between funds

Please give details of any transfers between funds.

From Fund (Name) To Fund (Name) Reason Amount

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 14 Transactions with related parties - N/A

If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.

14.1 Remuneration and benefits

Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.

Name of trustee or connected party	Legal authority (eg order, governing document)	Amounts paid or benefit value	Amounts paid or benefit value
		This year £	Last year £

14.2 Loans

Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.

Due to trustees and related parties Due from trustees and related parties	Name of trustee or connected party	Legal authority	Amount owing	Amount owing
			This year £	Last year £

14.3 Other transaction(s) with trustees or related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.

Name of the trustee or relatedparty	Relationship to charity	Description of the transaction(s)	This year £	Last year £

CC17a (Excel)

Section C Notes to the accounts (cont)

Note 15 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

N/A

CC17a (Excel)

COMMUNITY ASSOCIATION frx 31 Marth 2023. R•spon8ibillll•• and ba•1• of r•port accordan with tr the CharitEs Ad 2011 {kn . I report in respect of rrry examvkn of the chanvs fnanc4al Stts carwl out under 8edion 145 of the 2011 Act 8rJ in cafryiry out my exammatw)n I habe fokvAd 4 the DiT8Cti¢Th given by thg Charty CcYnmi88m Sect 145(5Mb) oftr A Indty•rbdont •x•mlnrf• •tslannt c¥)nrnction with the examina1M gr4irYd use b) belim that in any matwwl TesP8Ct.' acctyjnting ra(xyd8 we not W in r06P# charity 88 wuired by saction 130 of the the finanoal stalw7ts do rKrt compty wilh appl* requYQnts CmIj the fom) and content of aco)unts set c¥Jt in the Chaiitss lAcclnts Repts) ReguL8lh)ns 2008 other thon any wuirement Ihat ts acc(nts gNe a and fai¢ vw which fd not a matter attention 8houtd be dT&¥n in this report (thr to a pnjw wvJerntxJ ofthe 8co)unts to Teach1. Katherine Ford FM4T Arr Independent Examiner House olT8x 10 SwwJ81o Ck Glouc GL2 4JD 10 June 2024