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THE ROYAL HAMPSHIRE REGIMENT TRUST

Chairman – Brigadier TAL Glass BSc MSc Secretary – Lt Col CA Bulleid

ANNUAL REPORT FOR THE CHARITIES COMMISSION THE ROYAL HAMPSHIRE REGIMENT FOR THE YEAR ENDING 31ST DECEMBER 2020

1. The Royal Hampshire Regiment Trust continues to act as the umbrella for the following charity funds:

The Royal Hampshire Regiment Museum Trust 272965 The Royal Hampshire Regiment Memorial Garden Trust 275653 The Princeps Bowden Smith Memorial Fund 253997 The Royal Hampshire Regiment Comrades Association 246902

2. The Royal Hampshire Regiment Trust - Summary

a. The year has been dominated by the global Covid Virus pandemic, which meant that the museum was closed for the majority of the year and two Trustees’ meetings had to be cancelled. This notwithstanding, moves continued to consolidate some of the individual charities in order to achieve greater efficiency and help to reduce costs. The original plan to transfer the welfare elements of the Regimental Trust to the successor regiment (the Princess of Wales’s Royal Regiment) were put on hold to enable Trustees to have greater flexibility to support the wider regimental family. Lt Col CA Bulleid continues as Trust Secretary and Chief Executive. The assistant Curator and volunteers (an equal mix of exsoldiers and lay members of the public) continued to do outstanding and essential work – especially in the Museum and Memorial Garden.

b. The Comrades’ Association was formerly amalgamated with the Princeps Bowden Smith Memorial Fund as their aims and objects were deemed to be similar. Work is continuing to amalgamate the Museum and the Memorial Garden charities, which once completed will pave the way for the welfare charities (the Comrades’ Association and the Princeps Bowden Smith Memorial Fund) to be joined together; though this has been delayed on account of other work commitments by the Trustee who had taken on the task.

c. Now that the Comrades’ Association and the Princeps Bowden Smith Memorial Fund (the Welfare Fund) have been amalgamated the next stage is either to merge the Comrades’ Association with the Hampshire and Isle of Wight Military Aid Fund (202363) or to link the two charities. However, plan to handover of Welfare Fund to PWRR has currently been put on hold while Trustees consider the longer-term future of the Regimental Trust.

3. Financial Policies

a. Funds for the now 3 charities in the Trust are accounted for separately, but all contribute to core expenditure. The Transaction account manages this. The Comrades’ Association continues to foster ‘esprit de corps’ with former members of the Regiment through a wide range of events and assists with welfare grants alongside the Hampshire and Isle of Wight Military Aid Fund (202363).

b. The investments, with Newton Investment Management Ltd since 2015, have continued to produce excellent returns. Trustees believe sufficient funds need to be generated and held in reserve in order of priority to:

(i) Support benevolence and esprit de corps for former members of the Royal Hampshire Regiment and who are in need, hardship or distress.
(ii) Improve and refresh the Museum displays so that these continue to enlighten the Public about the County Regiment as well the Army today.
(iii) Insure the museum and its artefacts against unexpected disasters.
(iv) Maintain the Memorial Garden to a high standard.

c. Looking ahead, Trustees project at least a further 25 years required for benevolence. For the Museum and Memorial Garden, we are looking, initially, to 2032. We assess annual running costs, using predominantly volunteers working under an experienced curatorial team, to be of the order of £40-50k a year from 2022.

4. General Policies

Risk assessment, DDA and child protection policies continue to be maintained. The Child Protection Policy forms part of our Accreditation Status. A schedule of all risks is assessed annually covering the Museum, the Memorial Garden, electrical and office equipment. A COSHH register is also maintained, including dates when inspections and risk assessments and action taken, are carried out.

5. Regimental Museum

a. Whilst the Museum continues to subscribe to and be part of the Winchester Military

Museums’ group, it remains an independent body. Additionally, the Trustees continue to:

(i) Provide education opportunities. Working with the Winchester Military Museum group, the Hampshire and Isle of Wight Military Museum Forum, Trustees offer a range of exhibits and demonstrations to encourage schools to visit. In 2020, as the museum was closed for 5 months on account of various Lockdowns, the lack of tourists in Winchester and the requirement for visitors to wear masks, visitor numbers were down by 85% and were only at 1,400.
(ii) Advertise widely and use our website to encourage visits of groups of all ages.

(iii) Meet requests by local organisations to provide staff and Regimental experts to lecture on military and Regimental matters.

(iv) Encourage esprit de corps amongst former members of the Regiment.

b. Subscriptions via standing orders for the Museum and the Memorial Garden in 2020 were:

(i) Museum £12,062 and the Memorial Garden £340.

c. Trustees recognise the need to maintain the profile of the British Army in general and of the Royal Hampshire Regiment’s successors, the Princess of Wales’s Royal Regiment, in particular. To achieve this, they display a range of military publications and include a PWRR specific display.

d. Family Ancestor Research. The Museum maintains its complete archive, the contents of which are available to the general public. The number of paid for commissions from the public for assistance in researching ancestors connected with the Regiment has remained at around 25 per month, such is the interest that has been generated particularly by the centenary of WW1.

6. Memorial Garden

a. The Memorial Garden continues to be maintained as a place of tranquillity and is regularly visited through the year. Members of the public enjoy sitting on the benches, a sandwich lunch and time for reflection.

b. Again Lockdowns and the lack of visitors to Winchester meant that the overall number visiting the Memorial Garden was around 2,000. There were no Services held in the Garden as before and no requests for ashes to be scattered in the Garden.

7. The Comrades’ Association

a. The Comrades’ Association consists of independent local branches with the overarching Association run from Serle's House. Most branches did not meet during the year because of the Lockdowns and elderly veterans were shielding to avoid infection from others. More than a dozen Comrades died as a result of Covid-19. In the year there was only one central meeting of Secretaries of the branches instead of the usual two and the Regimental Sunday at the Royal Hospital Chelsea was cancelled.

b. As well as fostering the esprit de corps of the Regiment, welfare grants are given to exsoldiers and their families as necessary, if in need, hardship or distress. Grants are funded by the Comrades’ Association Fund (for soldiers) and the Miss Princeps Bowden Smith Memorial Fund (for officers).

c. Grants to soldiers are given in conjunction with the independent charity ‘The Hampshire and Isle of Wight Military Aid Fund’ after a recommendation from SSAFA or the Royal British Legion. Despite the pandemic, the number of requests for welfare grants was down and were made in only 30 cases, down by a dozen on the previous year.

8. Miss Princeps Bowden Smith Memorial Fund

a. The Miss Princeps Bowden Smith Memorial Fund merged with the Comrades’ Association in April of 2020, but not before grants had been made to 2 cases.

Chairman of Trustees Brigadier Tim Glass

11[th] October 2021

REGISTERED CHAiirrY NUMBER.. 27296S rt of the Trustees forth Y for mber 21 Wh¢¢ler & Co Ltd Cbartered Accountsnts The Shrybb 14 Church Strttt Whiicburch Hampshire RG28 7AB

Ro al Hajn hire R eD¢ Museum Report of th¢ Trys*¢s Ito3 Jndependeni Exatninerfs Rej St8i•n¢nt of Fin8n¢ial Adivities Balance Shttl Notes to th¢ Financial Statements 7tolO D¢&ilcd Swement of Financial Activities

RoTh?l Ha iment Museum Rt rt oftbe Trustee% for tbe Year Ended 31st Decernber 2020 Th¢ ttwstees preseni their report with th¢ fmancial stat¢m¢nts of thc ¢lwity lor the year ended 31st Decetnber2020. The trll$tees have ad0ed the PTOViSiOn5 of th¢ Stawn¢nt of Recommended Prxtict (SORP)'Accouniitig attd Reporting by a]arities' issued tn March 2¢J)5. REFERENCE AND ADMINISTRATIVE DETAILS ReeL8tered Ch•rlty 272965 Prlnclpal gddr Serle's House Southgate Str¢e¢ Winches Hatnpthirt S023 9EG Tru8teeJ Brig TAL GI Col PA Davis CBE Maj RW Coleman MBE Li Gen D Ch&lmet8 DSO OBE Mr PM K]Y Lt Col NTR St¢ev¢nson Maj IPB Taylor TD Lt Col CF W#rrEn Lt Col SJ Nye MBE ex officio thtstee Seeretary Lt Col CA Bulleid Independenl examluer Wheeler & Co Ltd Chartered Accountants The ShNbbery 14 Church Street Whitchurch Hampshire RG28 7AB STRUCTURE, GOVERNANCE AND MANAGEMENT Governing documthl The Charity is controlled by its governing document, a scheme dated 1st April 2003 including a uniting dtr¢¢tion. linked to the Royal HaTnpshir¢ R¢girn¢ni Comrades, A55ociation (246902A The Royal Hampshire Regiment Mcrnorial Gardell Trust (275653) and Mi55 Princep's BowdeD-Smith Memorial Fund (253997) and c4)Dstitut¢s an unincorporated charity. On 8th December 2020 The Royal Hatllpshire Regimeni Memori41 Gud¢n TnL51 becarne litjked to this charity ay one reporting unit.

'al Ham forth Y r 2020 STRUCTURE GOVERNANCE MANAGEMENr TTUStees' Povéefs In addition to ally Ott werS whith they hav¢. the Trustees may exercise the followin8 p)wers: l. Jn fiLrthcraDC¢ of th¢ objects of the ¢harili¢s.' . Power to dekgat¢ the rforniaQe of any acL including the exercise of any power or discretion to a committe¢ consi5tiDg of any two or tnor¢ of the TThsle¢5. (The Trusttts musi exercise re&wnable supervision over the ciKnmittee and the committee rnu5t promptly re their 4¢ts and prcKeJings to the TneeS). b. Power to rnake rules and re8ulation5 £SIStenI with the Scheme for the management of the charities. c. PoweT to cfrorfflte wilh other charitics voluntary di¢S and stator authorities. The Trtte& MAY exth4nge infoTmation and advice with them d. Power to cnsure winsi Public Liability aniL if awrcyriate, employers, liability. alld to insure the bjildings of the charity to thetr full value agtiinst and all other usual risks (except to the extrllt that the builditigs are insured against any of these risks by a tenant). e. Power appoint staff (who Mt b¢ TnL5es) and w theTn reasoDable remuneratio includiD8 p¢n510n provision for them and their deFKndents. f. Power Lo Acquire or hire prorty to maintsin and equip rt fw use for the purposes of the chariti¢s. g. Power io fdise fLEnds and to invite and rx¢iv¢ ryJntribution5 provided that tn raisin8 fijnds the Tru$te¢s must nol undcrthke amy 5ubstsntial permanent trading g¢¢ivitifs and must conforn to any leVant requirements of th¢ law 2. In filltheronce ofthe objects of the Museum.. a. Poiier io conserve, restore. repair, rwon5truct And preserve objects in the Regimentsl Collection b. Power to exhibit th¢ li¢gim¢ntsl Coll¢¢tion in 4 museum or museuJn3 such othu public places as the TryKees may decide ¢. Pow¢r io acquir¢ It¢ll for th¢ R¢8im¢nthl Coll¢¢tion for public exhibilirn. Rljk management l. The Trustees have a duty to identify and revieiv the risks to whi¢h th¢ charity 15 cxpd and io ensure appropriat¢ controls are in place to provide reasonable assurat)ce a8Aiosi froud ¥nd ¢rror. 2. Lnve5tments are managed by BNY Mellon who. with th¢ Trusterf will ¢nsure thai they are sufficiently diverse. ORJECTIVES AND A[vITIE Objectives aims The objects ofthe Museum we to: l. E4iucate the public and members of the successor Regiment {th¢ Prin¢ess orw¢5,$ Koyal Re8iment (PWRR)) in the hislory of the Royal Hampshire Regimertt and its military accomplishments. 2. To uphold the traditions and pupewate the deeds of the Royal Hamphwe Regiment. The Mugeum will achieve this by the PT¢seThation aDd public exhibilion of the Regimental Collection consisting of dOUncnts, 4rtefad& and other ii¢ms connected with the Royd Harnpshire Regiment or the Princess of Wales's Royal Re8iment. The object of the Memorial Garden Tntst is the upkecp, maint¢nan¢¢ and management and provision to the public of the Garden ofRemembrallce known Th¢ Royal H4mp5hire Re8itnent Memorial Garden for the followin8 purpose.. 1. The Scattering of athe5 of fornier members of the Royal Hampshire Re8imenL 2. A quiet place ¢0 hold S¢rvi¢¢5 for Remembrance and Reunion for Members of th¢ Comrades, A551Kiation and other appr(priate Regimental AssociatiODS throughoui the year rrqllired. 3. A quiet place for conten]plation by the Public and fller rn¢mb¢TS olthe Royal Hampsbire Regiment al&e. In 2020 the consolidation of the fiJttdratsiDg efforts w&8 knpeMJ by the COVtD-19 r¢slrictions and the fact that for half the )ear the museum was closed and with thai th)llauons and sbop pur¢hJses scaled back ¢on5idernbly. We now receive a regular income of around £1 I.IKK> per annuJn, which when combined with other donations. cotjsiderdbly improved the cash flow into the museum. On account of the differences in objew for the Museum with the Memorial Garde14 the plan to amalgarllate them w&$ Dot twible. However, they have been linked as charities on 8th December 2020 and both Charities, rewlts now reFK)rted here. Again COVID-19 restrictiorts and individuais working fm home meant that dlscwsiS with Hampshire County Council (HCC) over a new le&se have again sts]ll however Ne are hopefully that this will be rectified in 20218nd be dolle b¢fore the date of the expiry of the old lease (3 1st March 2022). P#ge 2

ov*1 Ha hire R iment Muyeum Approve Orthr of the board of trustees OD ............. . .. and signed on its behalf by.. TTusl¢e Pag¢ 3

lllde dent EiamiDer's Re Ro 'al H# hire Re rt to the Trustees of ent Museum I report on the (oniS for the year ellded 31st D¢¢aDber 21f20. wtrLith ate set oui on pag¢s five to ten. Responsibilities And bsis of report As the charity's tsustees you ore r¢spon5iblc for the preparation of the aeeounts in accordance w'ith the require]n¢nts of the Charities Aci 2011 I'the A¢V). I have examineAI your ¢hAritys a¢¢ounts as required under section 145 of the Charities Act 2011 Cthe ACQ. In carying out my examination I have followed the Directi0rt8 'vert by th¢ ChaTity Commission under section 145(5Xb) of the 2011 A¢t. M) role t$ to stste whether any mateTial rnatters have come to my &nettti(m giving me cause to believe.. that a¢UnI]ng re¢cd$ were noi kept &$ required by se¢tioD 130 of the Act" or that th¢ accounL8 do not a¢¢ord with th( rec(*ds.' OT the a¢¢ounts do not ¢omply with the acCtillg TfqUtrm¢nts of the Act" OT th there is furtlwr irtfonnation needed fcr a proper unththndtng of the accounts. lttdependent examltter'$ $tst¢ment I have cornpleted my examination and have no concenLS in resm of the matters (l) to (4) lisl¢d above and, in connection with following the Directions of the Chariry Comrnissiffi I have found matters thai rniuirc drawing to your attentTrOD. Kevin Whe¢l¢r FCA Wheeler & Co Ltd Chartered Accounrants The Slrubbery 14 Church Strert Whitchurch Hampshire RG28 7AB Date.. Page 4

al Ham Ststem¢nt of FinaDeial Aetivities or the Year Ended 31st Detember 2020 31.12.20 31.12.19 iinrestricted Restricted Total Total fiumts fimd fimd INCOMING RF.SODIiCES Incorning resourcej from generated flln Voluntary income Aclivities foT geneTating funds Investment inci)me 70.370 99.164 169.534 1.118 74 24,121 6,571 141 74 Totsl Incomlng resources 71,562 99,164 170.726 30.833 RESOURCES EXPENDED Costs ofgtnerating funds Fundraising trading.. Cost of gocl8 sold and IAI costs Ch8rlthble aetlvltles Museum supl Garden support Other resourees expended ,073 1.073 1.540 20 20 824 62 879 824 62 139 Toll r¢sour¢e$ ¢xpend¢d 1.155 824 ,979 2,558 NET INCOMING RESOURCES BEFORE TRANSFERS 70.407 98.340 168,747 28.275 Grou tr*nJfers bttween fundi 45 437) N¢t In¢owiDgl(outgolng) rU0rCIS 115.844 52.903 168,747 28275 RECONCILIATION OF FUNDS TotAI funds brought forward 136,795 36,702 173.497 145,222 TOTAL FUNDS CARRIED FORWARD 252 639 342 89 605 a44 173 497 The not¢s forn] of th¢se fmaDciai statetllents Pag¢ 5

Roil HaJD ire Re imettt Bal¢¢ She¢t l$t l)e¢¢mber 2020 At 31.12.20 Restricted Total fiu fitnd 31.12.19 To] fund$ Unrestrictrd fid CURRENf ASSETS Stocks Debtors Cash at bank and in IwAd 4.886 4.886 5,649 45,437 179 728 349 240 255.626 98,5LKI 354.126 230.814 CREDITORS AmounL4 falling due within one yeaT 10 (2,987) 18.395) (11.882) (57.317) NET CURRENT ASSETS 252 639 342 173 497 TOTAL ASSETS LESS CURRENT LIABILITIES 252,639 89.605 342,244 173,497 NET ASSETS 252 639 173 497 FUNDS Unrestricted Regtri¢t¢d fund8 252.639 136.795 TOTAL FUNDS 342 244 173497 Th¢ fin#rtcial stytemthts w¢r¢ 4wrov¢d by th¢ Bojrd of Truses on ........... ... b¢lMlf by". and were $ied on its 'rru51ee Th¢ Dos fomi part of thes¢ fioancial statements Pag¢ 6

IHam hire iment Mus¢um Nott5 to the FiDanci¥l Stat¢meDts for the Year EDd¢d 31st December 2020 AccouNfiJYG POLICIES Ae¢ODtillg convention The r]nanciai statements have been prepared under the historical cost Convention. and in accordance with thE Financial Reporting Srandard for Smaller Fthtities (effectiv¢ April 2008}. the Charities Act 2011 and the requirements of the Statement of Recommended Practie¢. A¢¢ounting and Reporting by Ctwities. tncomlng ruourees All incoming re80urces are included on the Siatement of FTnancial Adivitie5 vwben the charity is lrydly entitled to the income and the amount can be qu8ntifKd with r¢tyNI¢ ur. Resources expended Expenditu is accounted for OD an accnlI knis and b¢¢n C11ficd under headings that aggrwte all ¢051 rei4i¢d to the tegOry. Where costs Cal0t be directly &uributed io particular headings they have beeo allorated io activities on a b&sis ccwistent with the use of resources. Stockj Stocks art valufAI at the 14)wer of ¢ost and tto1is¥bk value. after making due allowan¢e for obsolete and slow.moving items. Taxatlon The charity is exempt from tax on tts dwithble aaivities. Fund accountlng Unrestricted fvnds can be used in accordan¢¢ with the cbarithbk ¢)bjeclives at the discretion of the trusiees. Rc$tricied funds can onty be used fLY particular restrict¢d &xwposes withtn the objects of the Charity. Re8triclions 4ri5e when specified by the dCOr wIn fund$ 8r¢ rnised particu]aT restriL*d purposes. Further explanation of the nature and purpose ofexh fund is in¢luded in the note5 to the fmanciil statements. VOLUNTARY INCOME 31.12.20 31.12.19 Donations Gift aid Legacies Subscriptions Sundry income 51,914 6,087 98.641 12.410 482 10.470 12,459 169 534 Donations inchKle £50,INKI received fTom the The Royal Hpshire R¢gim¢nt Comrath5' Association. AcfiviTIES FOR GENERATING FUI¥DS 31.12.20 31.12.19 Shop incotne Research ftts 968 150 5.037 Page 7

INVESTMEKf INCOME 31.12.20 31.12.19 74 141 CHARITABLE ACTIVITILS COSTS Direcr costs Totals Mu5eurn support Garden support 20 824 2Q 824 844 844 SUPPORT COSTS Finance 62 TRUSTEES, REhfUNERATION AND BENEFfTS There were no trUs¢e. Ternuneration or other benefits for the yew ended 3151 December 2020 nor for th¢ year end*J 31si De¢embeT 2019. Trvite¢s' eipeDses There were no trusttts, expenses paid for the year ¢Thled 31st December2020 nor for the year ended 3 1st December 2019. STOCKS 31.12.20 31.12.19 Finithed goo(L8 DEBTORS". AMouNfs FALLING DUE WITHIN ONE YEAR 31.12.20 31.12.19 other debtLYS 45.437 10. CRKDrroRS: AMOUNTS FALLING DUE wfnllN ONE YEAR 31.12.20 31.12.19 Oth¢r creditors Page 8

RoxlHA hltt Re ment Mujeum ii. MOvEmEr IN FUNDS Net movement TTJnsfers in fill bdween fun4 At 31.1220 At 1.120 Unrestricted funds General fund 136.795 70,407 45,437 252.639 Rfs¢rl¢ted funds Royal HatllpsFLire Regiment Memorial Garden Thj 36,702 98J40 (45,437) 89,605 TOTAL FUNDS 173 497 168.747 Net movement in fimds, included ill the above are as follows.. Jncomin8 Resourc¢s Movement in exp¢nded funds Unrestrl¢¢ed fuDds G¢nernl fund 71.562 (1.155> 70.407 Restrlcted fuTrdJ Roya] Hamp5hirc Regimeni Memorial Garden Thmt 99,164 (824) 98.340 TOTAL FUNDS 168 747 ComporAllveJ for movement in fuDds Net movement nds At 1.1.19 At31.12.19 Unmtriettd Fllnds General fund 109.506 27289 136,795 Ratrkted F4Ad$ Royal Hampshir¢ R¢giment Memorial Garden Tntyt 35.716 986 36,702 TOTAL FUNDS 28 173 497 CLKnpaTative net tnovernent in funds. included ID the atK)ve are as follows: In¢oming Resourcey Movement in Tesources expende4J Unrestricted funds General fufyj 29.847 (2,558) 27,289 Restricted funds lioyal Hampshire Regiment Memorial Garden TT 986 TOTAL FUNDS 28275

MOVEMENT IN FUNDS- eoDthiued A cutrent year 12 month5 and prioryw 12 m(ths Combin posilirn is as follows.. Net movement Transfers in funds betsyeen At 31.1220 At 1.1.19 Unr¢$¢ri¢¢ed funds GeneTa] fund 109,506 97,696 45.437 252.639 Rutrkted fumds Royal Hampsbire Regrnent Memorial Gardett Trust 45 437} TOTAL FUNDS 342 244 A current year 12 months and prior year 12 M(th$ combined net movement in fidI in¢luded in the aboye are follows.. Incomin8 Resour5 Movement in ¢xp¢nde41 funds Unrestrleted funds Geaeral fill 101,409 (3.713) 97,696 Restricted funds Royal Hampthire Ke8imtmt Memorial Garden Tht TOTAL FUNDS 201559 197 022 Page io

Ro •1 Ham ¢nt Mwseu tailtd Stsiemtnt of Aetiyities 31.12.20 31.12.19 INCOMING RESOURCFS Voluntsry intome Lk)nations Gift aid Legacies Subscriptions Sunthi. incorne 51,914 6,087 98,641 12.410 482 10,470 12,459 1,192 169.534 24,121 Actlvltles for zenerallng funds Shop income Re$ear¢h fees 968 150 5.037 1,118 6,571 Inveslment Ineome Deposii account interest 74 141 Totsl l¢omlni reJour¢es 170,726 30.833 RESOURCF.S EXPENDED Fundrsklng tr¥dlng: cojt ofgoodj sold •lld other costs Purchases .073 1.540 Chorltsble Aetlvltk8 Garden mainienance Sublcripiions cational project 824 20 20 859 879 Support eosts MaDgement Administration ¢osts Finance Bank charges 89 62 50 Total rejourees expended 1.979 2.558 Net in¢ome 168.747 This page t1 fiKm p1 of the 51atuti)ry ststernents Pagell