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2021-10-31-accounts

Trustees’ Annual Report for the period

From 1 November 2020 To 31 October 2021 Charity name: Tramway & Light Railway Society Charity registration number: 272961

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The advancement of education and
purposes of the charity knowledge or otherwise for the public
as set out in its benefit of all facets of tramways and
governing document light railways.
Summary of the main Para 1.17 and a) Bring together those interested,
1.19
activities in relation to professionally or otherwise, in
those purposes for the tramways and light railways;
public benefit, in b) Encourage tramway and light
particular, the activities, railway modelling and
projects or services demonstrate such models in
identified in the museums and other places and
accounts. promote and participate in
exhibitions;
c) Publish a journal and other
literature, photographs and
drawings of prototype and
model tramway and light
railway interest, and to publish
the results of research into and
study of of all facets of
tramways and light railways
d) Hold meetings to consider
matters of tramway and light
railway interest and arrange
visits to tramways and light
railway systems and places
connected therewith; and
e) Collect and collate tramway
and light railway archives and
other relevant material, and to
maintain a library.
Statement confirming Para 1.18 The Executive Committee of the
whether the trustees Tramway & Light railway Society have
have had regard to the taken into consideration the guidance
guidance issued by the issued by the Charity Commission on
Charity Commission on public benefit when developing their
public benefit activities.
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Achievements and Performance

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SORP reference
2021 started with the country in
lockdown leading to difficulties in
allowing us to meet up. We had not
Summary of the main Para 1.20 held a committee meeting for over 10
achievements of the
months and local groups were unable
charity, identifying the to meet. Thanks to the West of
difference the charity’s
England group we were kept
work has made to the
entertained by a monthly newsletter.
circumstances of its
In spite of many difficulties, we were
beneficiaries and any
wider benefits to society able to continue publishing Tramfare
as a whole. which was, and remains the primary
link with the membership.
Thanks to Zoom we had started
running virtual meetings that allowed
us to see other members across the
country. Zoom was one of the positive
elements that has come out of covid-
19. Instead of just meeting in our
local groups we were able to meet up
as a national organisation regularly
rather than just at the AGM.
The lack of communication led to the
need to review how the society was
operating and a report ‘TLRS in the
21 [st] Century’ was produced to
consider how we could improve the
society.
The committee met for the first time
in 12 months in February via zoom.
This was the first of regular monthly
meetings throughout the rest of the
year. A Review sub-committee was
set up to look at what we were good
at, what we could improve and what
we needed to change.
The immediate priority was the need
for a new website. At the end of
December the committee appointed a
new webmaster. In the interim we
also set up a new Facebook page. We
now have a means of communicating
quickly with the membership.
In October we supported the Sky
Solent Museum’s Tram Weekend. New
leaflets promoting the Society are
available and local groups have been
issued with new pull up banners.
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The Committee has worked extremely hard during 2021 to bring about these changes. Other changes we want to achieve are more local groups and more joint working with other likeminded groups to promote interest in trams and tramway modelling. Our biggest challenge is to reverse the decreasing membership

Additional information (optional)

You may choose to include further statements where relevant about:

A 5 year plan is being developed that will be considered by the members at Achievements against Para 1.41 the May 2022 AGM. objectives set

Financial Review

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Review of the charity’s Para 1.21 The Society’s finances are very
financial position at the healthy with funds of nearly £147K in
end of the period the bank.
Statement explaining Para 1.22 A general reserve is held as
the policy for holding recommended by the Charities
reserves stating why Commission to cover unforeseen
they are held circumstances
Amount of reserves held Para 1.22 £22K
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Additional information (optional)

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You may choose to include further statements where relevant about:
The Society’s main source of income
is the members’ annual subscription.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
The main long term risk to the Society
is an ageing and therefore declining
A description of the Para 1.46 membership. We are taking steps to
principal risks facing the identify ways of attracting more
charity younger members
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Written Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by the
methods including Executive Committee during the
details of any pleasure of the Society.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Reference and Administrative details

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Charity name Tramway and Light Railway Society
Other name the charity
uses
Registered charity 272961
number
Charity’s principal 21 COOLIDGE AVENUE
address LANCASTER
LA1 5ER
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled to appoint
ee name Office (if any)
year trustee (if any)
d Hanger Chairman Executive Committee
n Yates Treasurer Executive Committee
Griffiths Secretary Executive Committee
or Service Membership Executive Committee
Secretary
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Corporate trustees – names of the directors at the date the report was approved

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Director name
Peter Davis Constitutional Trustee Appointed by Exec
Committee
John Prentice Constitutional Trustee Appointed by Exec
Committee
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David Voice Constitutional Trustee Appointed by Exec
Committee
Geoffrey Claydon Constitutional Trustee Appointed by Exec
Committee
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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian Leslie Yates Full name(s) David George Hanger

Position (eg Chairman Treasurer Secretary, Chair, etc)

Date 17 March 2022

TRAMWAY AND LIGHT RAILWAY SOCIETY ACCOUNT Registered Charity No 272961

STATEMENT OF FINANCIAL ACTIVITIES for the Year ended 31st October 20

Note
INCOMING RESOURCES:
Main Account:
Subscriptions
1
Donations
2
Revenue from Gift Aid
Misc
Area Accounts:
3
Donations
Rafes,Sales,Other
Charitable Trading Sales
Advertising
Proft from Model Engineering Sales
4
Other Sales (models, badges, books
5
Bank Interest
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED:
Main Account:
Tramfare Costs
Committee & Admin
6
AGM
Misc
Area Accounts:
3
Room Hire
Misc Admin
Tours/Visits/Exhibitions
Charitable Trading Costs
Sales Ofcer
7
PDF & Books On Line Sales
TOTAL EXPENDITURE
NET INCOME
Balance Brought Forward		 2021
£
11,455
7,643
1,961
1,066
8
665
700
1,900
9,075
3,473
738
302
703
576		 2021
£
21,059
1,074
3,265
11
25,409
13,286
1,581
601
25
15,493
9,916
143,945

Balance Carried Forward

153,861

TRAMWAY AND LIGHT RAILWAY SOCIETY ACCOUNT Registered Charity No 272961 STATEMENT OF FINANCIAL AFFAIRS for the Year ended 31 October 2021

BALANCE SHEET AS AT 31st OCTOBER 2021

Note
Fixed Assets
8
Models at Cost
Less Depreciation
Haynes Photographic Archive
Omnibus Soc Photo Coll'n
Model Museum Archive
Archive Items
Trophies
Total Fixed Assets
Current Assets
Stocks - Model Enginneering
4
Current Bank Accounts
Cash
Investment Bank Accounts
Total Current Assets
Less Sundry Creditors
Sundry Creditors
9
Net Current Assets
TOTAL NET ASSETS
FUNDS OF THE CHARITY:
General Reserve Fund
General Fund B/F
10
+ Surplus for year
General Fund C/F
TOTAL FUNDS
signed
B L Yates
(Treasurer)		 2021
£
8,518
8,518
2,246
79,596
591
67,110
149,543
651
121,945
9,916		 2021
£
-
3,000
800
180
309
680
4,969
148,892
153,861
22,000
131,861
153,861
signed
M V Ballinge

…........................................

…...............

Date; 16th January 2022

Date; 16th J

TRAMWAY AND LIGHT RAILWAY SOCIETY

GENERAL NOTES ON THE SOCIETY'S STATEMENT OF FINANCIAL A

The accounts are prepared on a cash basis, and balance back to movem 1 Subscription income includes the Airmail supplement for non EU membe 2 Donations include legacies from the estates of 2 members:

We are very grateful to receive these sums, which have helped to fund

3 SUMMARY OF ACTIVITIES BY AREAS:

Total E Mids W Mids ThamesV
Income
Donations 1066.00 240.00
Rafe/Sales/Other 7.50
Interest from Bank 2.85 2.31
Total Income 1076.35 2.31 0.00 240.00
Expenditure
Room Hire 301.75 30.00
Misc & Ofcial Exps 703.17 240.00
Tours/Visits/Exhib etc 575.62 451.89
Total Expenditure 1580.54 30.00 451.89 240.00
Surplus/Defcit -504.19 -27.69 -451.89 0.00
BALANCE SHEETS
Gp Ac Balance b/f 6652.69 1531.51 1260.79 -149.36
Surplus/Defcit -504.19 -27.69 -451.89 0.00
Total Liabilities 6624.95 1503.82 808.90 -149.36
Bank Balance 5793.55 1499.32 808.90 -149.36
Investment Acct 240.04
Cash in hand 591.36 4.50
Total Assets 6624.95 1503.82 808.90 -149.36

4 Model Engineering Trading Account

Opening Stock
+ Purchases
-Closing Stock		 2261.19
Sales
995.76
- Cost of Sa
-2246.67
- Postage et

= Profit

= Cost of Sales

1010.28

5 Other Sales:

Badge sales Book Sales PDF Sales Models Sales Tramfare Sales Royalties (Haynes)

6 Committee and Admin Expenses includes:

Officers' ad Relocation o New publici Public Liabi Examiner's Payments to Zoom Licen Website dev Printing blu Purchase of

The agreed cost of Pha

Incudes £420.84 late claim relating to previous

Fixed Assets are recorded at historic cost. The is shown for information. No decision has yet b

9 Sundry Creditors

Owing to Sales Officer for Estates transactions Owing to Model Engineering Secretary for stoc Roundings

10 General Reserve

All Charities have to have a Reserves Policy. In Reserve ensures that funds are reserved to cov assets. It is set at approx 2 years Tramfare and

021

2020
£
11,636
1,083
2,006
55
1,822
1,182
639
212
2,567
9,577
1,756
11
1,201
549
781		 2020
£
14,780
3,004
3,418
188
21,390
11,344
2,531
276
14,151
7,239
136,706

143,945

(continued)

2020
£
8,518
8,518
2,261
68,782
486
67,447
138,976
114,706
7,239		 2020
£
-
3,000
800
180
309
680
4,969
138,976
143,945
22,000
121,945
143,945

er FCA (Examiner)

...............................

January 2022

Registered Charity No 272961

AFFAIRS FOR THE YEAR ENDED 31st OCTOBER 2021

ments through the bank accounts.

ers

Roy Draper 1275.00 Leslie Gibson 5000.00 our new website.

N Lancs Mersey N Wales Solent Sussex WestEng
0.00 102.00 0.00 680.00 44.00
7.50
0.06 0.48
0.06 102.00 0.48 0.00 680.00 51.50
0.00 161.25 85.00 25.50
183.19 1.00 20.00 235.33 23.65
123.73
0.00 468.17 1.00 20.00 320.33 49.15
0.06 -366.17 -0.52 -20.00 359.67 2.35
602.74 825.65 378.12 653.74 1151.97 873.98
0.06 -366.17 -0.52 -20.00 359.67 2.35
602.80 459.48 377.60 633.74 1511.64 876.33
101.19 412.33 344.46 581.63 1318.75 876.33
47.15 192.89
501.61 33.14 52.11
602.80 459.48 377.60 633.74 1511.64 876.33
1765.80
les -1010.28
tc -55.22

700.30

112.00
654.05
443.45
417.15
243.60
30.00
1900.25
min expences
of book stocks
ty material
lity Insurance
fee
o WorldPay for credit card facilities
nce
velopment to date and ongoing costs
e renewal forms (inc Prev years)
f scanner for Model Engineering		 382.52
150.07
470.00
326.18
250.00
326.77
143.88
748.86
285.00
389.98
3473.26

se 1 of the Website development is £2000

s year

models have been fully depreciated but the historic value been made about depreciation of the other asset categories.

323.00 k purchases 326.00 2.00 651.00

the event of the Society ceasing to operate, the General ver all remaining commitments before final distribution of d room hire costs.

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