STANWAY VILLAGE HALL
(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE
(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH
Trustees’ Annual Report for 01 January 2024 – 31 December 2024
1. Trustees for the year
-
Ann Longman (Chair)
-
Ann Norton (Deputy Chair)
-
Teresa Baines (Secretary & Treasurer)
No changes to the Trustees during this year.
2. Governance
The Charity is governed and managed by a Committee of Management (The Stanway Village Hall Management Committee) consisting of the three trustees, 2 representatives of the Parish Council and up to 10 representatives of hall users.
Ann Longman was Chair throughout the year and Teresa Baines Secretary & Treasurer.
3. Objectives
The organisation is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ultimate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent.
The organisation manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community.
surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisation aims to maintain reserves in case of unforeseen maintenance or replacement costs.
4. Chairman’s Report for 2024
Good evening
I am pleased to present the annual Village Hall Management report to you. Another year has flown by and this year our major news is the securing of a £50,000 grant for the updating of the Tollgate Hall. This is due to start shortly. We are aiming to renew the ceiling including the insulation, all lights and completely
the continuation of work we have had done after having the floor replaced, new blinds on the windows, new radiators and updating of the kitchen and bar area. We are still pursuing grants which we would use for solar panels to help with our costs.
Unfortunately, with the continued rise in utility bills etc we reluctantly have had to increase our hire charges slightly for the coming year. Despite this our halls are almost always booked and we have extended our bookings to Sundays in all the halls.
We have been experiencing some problems with youths entering the halls whilst meetings are taking place and have advised our hirers to lock the doors especially in the evening, once they are all in. The Police have also pledged to drive around the halls periodically in the evenings.
We have a great team – Thanks to Stuart, Katie and Paul our caretakers. All our halls are in great decorative order and kept spotlessly clean for hirers. Also to Carol Hardisty who keeps all our bookings in order. Teresa Baines our Secretary and Ann Norton- vice chair who have worked tirelessly, especially with the accts. We have a very small committee who are committed to making the halls the best they can be for all hirers. My thanks go to all of them. We would like to invite anyone with a few hours to spare to join our committee – all organisations are invited to send a delegate but any resident is more than welcome. Thanks also to Donna and Amanda from Parish Council for their help.
Ann Longman: Chairman 07 May 2025
5. Financial Performance
General Reserves. Although this represents a loss this was primarily due to significant one-o� refurbishment and maintenance costs and the day-to-day trading position remains healthy.
Total reserves as of 31 December 2024 are £47,817 which are primarily held in a reserve bank account.
General Reserves are held to cover unanticipated costs, losses and longer-term maintenance of the fabric of the buildings.
incidents.
Stanway Village Hall Management Committee Consolidated Accounts
Unaudited Accounts
for the year ended 31 December 2024
Stanway Village Hall Management Committee Consolidated Accounts
Unaudited Accounts
Year ended 31 December 2024
| CONTENTS | PAGE |
|---|---|
| Proprietor and Professional Advisers | 1 |
| Proprietor’s Approval Statement | 2 |
| Accountant’s Report | 3 |
| Proft and Loss Account | 4 |
| Balance Sheet | 5 |
| Notes to the Accounts | 6 - 8 |
Stanway Village Hall Management Committee Consolidated Accounts
Proprietor and Professional Advisers
Year ended 31 December 2024
Proprietor
The Trustees of the Stanway Village Hall Management Committee
Business name
Business address
Stanway Village Hall Management Committee Consolidated Accounts
Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom
Accountant
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
1
Stanway Village Hall Management Committee Consolidated Accounts
Proprietor’s Approval Statement
Year ended 31 December 2024
I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation.
The Trustees of the Stanway Village Hall Management Committee
Date: 30 June 2025
2
Stanway Village Hall Management Committee Consolidated Accounts
Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2024
In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me.
I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts.
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
Date: 30 June 2025
3
Stanway Village Hall Management Committee Consolidated Accounts
Year ended 31 December 2024
| Note Turnover 2 Cost of sales 2 Gross proft Finance income 2 Expenditure 2 Premises costs Offce costs Repairs and maintenance Loss for the year |
2024 £ 102,449 53,854 |
2023 |
|---|---|---|
| £ | ||
| 87,465 | ||
| 51,383 | ||
| 48,595 593 35,119 3,995 18,297 |
36,082 | |
| 471 | ||
| 25,070 | ||
| 3,858 | ||
| 8,837 | ||
| 57,411 | 37,765 | |
| (8,223) | (1,212) | |
4
Stanway Village Hall Management Committee Consolidated Accounts
Balance Sheet
31 December 2024
| Note Current assets Cash at bank Net current assets Net assets Financed by: Capital account 4 |
2024 £ 47,817 |
2023 |
|---|---|---|
| £ | ||
| 56,040 | ||
| 47,817 | 56,040 | |
| 47,817 | 56,040 | |
| 47,817 | 56,040 | |
5
Stanway Village Hall Management Committee Consolidated Accounts
Notes to the Accounts
Year ended 31 December 2024
1 Accounting policies
BASIS OF PREPARATION
The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice.
TURNOVER
The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax.
TANGIBLE ASSETS
Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
25% straight line
2 Profit and loss account analysis
TURNOVER
| Hall Hire Income Grants inc COVID and JRS Grants Damage Bond Deposits |
2024 £ 84,826 11,498 6,125 |
2023 |
|---|---|---|
| £ | ||
| 79,398 | ||
| 2,167 | ||
| 5,900 | ||
| 102,449 | 87,465 | |
COST OF SALES
| Wages and salaries Refunds and Deposits Returned |
2024 £ 46,252 7,602 |
2023 |
|---|---|---|
| £ | ||
| 43,677 | ||
| 7,706 | ||
| 53,854 | 51,383 | |
6
Stanway Village Hall Management Committee Consolidated Accounts
Notes to the Accounts (continued)
Year ended 31 December 2024
FINANCE INCOME
| Bank interest receivable EXPENDITURE Premises costs Rates Light, heating and power Premises insurance Water Honorium Royalties and Licences Other Premises Costs Offce costs Telephone Repairs and maintenance Repairs and maintenance |
2024 £ 593 |
2023 |
|---|---|---|
| £ | ||
| 471 | ||
| 2024 £ 406 10,682 2,615 1,651 600 1,216 17,949 |
||
| 2023 | ||
| £ | ||
| 429 | ||
| 11,902 | ||
| 2,358 | ||
| 2,517 | ||
| 500 | ||
| 876 | ||
| 6,488 | ||
| 35,119 | 25,070 | |
| 2024 £ 3,995 |
||
| 2023 | ||
| £ | ||
| 3,858 | ||
| 2024 £ 18,297 |
||
| 2023 | ||
| £ | ||
| 8,837 | ||
7
Stanway Village Hall Management Committee Consolidated Accounts
Notes to the Accounts (continued)
Year ended 31 December 2024
3 Tangible assets
| Cost At 1 January 2024 and 31 December 2024 Depreciation At 1 January 2024 and 31 December 2024 Net book value At 31 December 2024 At 31 December 2023 4 Capital account At 1 January 2024 Net loss for the year At 31 December 2024 |
2024 £ 56,040 (8,223 |
Fixtures and fttings £ 19,706 19,706 - - |
|---|---|---|
| 2023 | ||
| £ | ||
| 57,252 | ||
| ) (1,212) |
||
| 47,817 | 56,040 | |
4 Capital account
8
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees STnwLuAY VI LLAq LL N On accounts for the year ended 2 q DECCyMiibfL 2uL(I Charity no (if any) 2)2S60 Set out on pages ep.">epibe:- Ir.. 511'.-tudp. '" I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended gi I i Ll lts l<f Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement of applae/ete [ ] ifnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (ottLll iSGI} which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: UM/ Relevant professional qualification(s) or body IER Oct 2018
(if any): Address: UN9IT 9 BELLM0s FM_> oLcYip5JE Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.- directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018