## **STANWAY VILLAGE HALL** 

## **(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE** 

**(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH** 

## **Trustees’ Annual Report for 01 January 2024 – 31 December 2024** 

## **1. Trustees for the year** 

- Ann Longman (Chair) 

- Ann Norton (Deputy Chair) 

- Teresa Baines (Secretary & Treasurer) 

No changes to the Trustees during this year. 

## **2. Governance** 

The Charity is governed and managed by a Committee of Management (The Stanway Village Hall Management Committee) consisting of the three trustees, 2 representatives of the Parish Council and up to 10 representatives of hall users. 

Ann Longman was Chair throughout the year and Teresa Baines Secretary & Treasurer. 

## **3. Objectives** 

The organisation is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ultimate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent. 

The organisation manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community. 

surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisation aims to maintain reserves in case of unforeseen maintenance or replacement costs. 

## **4. Chairman’s Report for 2024** 

Good evening 

I am pleased to present the annual Village Hall Management report to you. Another year has flown by and this year our major news is the securing of a £50,000 grant for the updating of the Tollgate Hall. This is due to start shortly. We are aiming to renew the ceiling including the insulation, all lights and completely 



the continuation of work we have had done after having the floor replaced, new blinds on the windows, new radiators and updating of the kitchen and bar area. We are still pursuing grants which we would use for solar panels to help with our costs. 

Unfortunately, with the continued rise in utility bills etc we reluctantly have had to increase our hire charges slightly for the coming year.  Despite this our halls are almost always booked and we have extended our bookings to Sundays in all the halls. 

We have been experiencing some problems with youths entering the halls whilst meetings are taking place and have advised our hirers to lock the doors especially in the evening, once they are all in. The Police have also pledged to drive around the halls periodically in the evenings. 

We have a great team – Thanks to Stuart, Katie and Paul our caretakers. All our halls are in great decorative order and kept spotlessly clean for hirers.  Also to Carol Hardisty who keeps all our bookings in order. Teresa Baines our Secretary and Ann Norton- vice chair who have worked tirelessly, especially with the accts. We have a very small committee who are committed to making the halls the best they can be for all hirers. My thanks go to all of them. We would like to invite anyone with a few hours to spare to join our committee – all organisations are invited to send a delegate but any resident is more than welcome. Thanks also to Donna and Amanda from Parish Council for their help. 

_**Ann Longman: Chairman 07 May 2025**_ 

## **5. Financial Performance** 

General Reserves. Although this represents a loss this was primarily due to significant one-o� refurbishment and maintenance costs and the day-to-day trading position remains healthy. 

Total reserves as of 31 December 2024 are £47,817 which are primarily held in a reserve bank account. 

General Reserves are held to cover unanticipated costs, losses and longer-term maintenance of the fabric of the buildings. 

incidents. 



# Stanway Village Hall Management Committee Consolidated Accounts 

## Unaudited Accounts 

for the year ended 31 December 2024 



## Stanway Village Hall Management Committee Consolidated Accounts 

## Unaudited Accounts 

## Year ended 31 December 2024 

|CONTENTS|PAGE|
|---|---|
|Proprietor and Professional Advisers|1|
|Proprietor’s Approval Statement|2|
|Accountant’s Report|3|
|Proft and Loss Account|4|
|Balance Sheet|5|
|Notes to the Accounts|6 - 8|





## Stanway Village Hall Management Committee Consolidated Accounts 

Proprietor and Professional Advisers 

Year ended 31 December 2024 

Proprietor 

The Trustees of the Stanway Village Hall Management Committee 

Business name 

Business address 

Stanway Village Hall Management Committee Consolidated Accounts 

Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom 

Accountant 

Colchester Accounting 

Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom 

1 



## Stanway Village Hall Management Committee Consolidated Accounts 

Proprietor’s Approval Statement 

## Year ended 31 December 2024 

I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation. 

The Trustees of the Stanway Village Hall Management Committee 

Date: 30 June 2025 

2 



## Stanway Village Hall Management Committee Consolidated Accounts 

Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2024 

In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me. 

I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts. 

Colchester Accounting 

Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom 

Date: 30 June 2025 

3 



## Stanway Village Hall Management Committee Consolidated Accounts 

## 

## Year ended 31 December 2024 

|Note<br>**Turnover**<br>2<br>Cost of sales<br>2<br>**Gross proft**<br>Finance income<br>2<br>**Expenditure**<br>2<br>Premises costs<br>Offce costs<br>Repairs and maintenance<br>**Loss for the year**|2024<br>£<br>102,449<br>53,854|2023|
|---|---|---|
|||£|
||||
|||87,465|
|||51,383|
||48,595<br>593<br>35,119<br>3,995<br>18,297|36,082|
|||471|
||||
|||25,070|
|||3,858|
|||8,837|
||57,411|37,765|
||(8,223)|(1,212)|
||||



4 



## Stanway Village Hall Management Committee Consolidated Accounts 

## Balance Sheet 

## 31 December 2024 

|Note<br>**Current assets**<br>Cash at bank<br>**Net current assets**<br>**Net assets**<br>**Financed by:**<br>Capital account<br>4|2024<br>£<br>47,817|2023|
|---|---|---|
|||£|
||||
||||
|||56,040|
||47,817|56,040|
||47,817|56,040|
||||
||||
||47,817|56,040|
||||



5 



## Stanway Village Hall Management Committee Consolidated Accounts 

## Notes to the Accounts 

## Year ended 31 December 2024 

## **1 Accounting policies** 

## BASIS OF PREPARATION 

The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice. 

## TURNOVER 

The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax. 

## TANGIBLE ASSETS 

Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows: 

Fixtures and fittings 

25% straight line 

## **2 Profit and loss account analysis** 

## TURNOVER 

|Hall Hire Income<br>Grants inc COVID and JRS Grants<br>Damage Bond Deposits|2024<br>£<br>84,826<br>11,498<br>6,125|2023|
|---|---|---|
|||£|
|||79,398|
|||2,167|
|||5,900|
||102,449|87,465|
||||



## COST OF SALES 

|Wages and salaries<br>Refunds and Deposits Returned|2024<br>£<br>46,252<br>7,602|2023|
|---|---|---|
|||£|
|||43,677|
|||7,706|
||53,854|51,383|
||||



6 



## Stanway Village Hall Management Committee Consolidated Accounts 

## Notes to the Accounts (continued) 

## Year ended 31 December 2024 

FINANCE INCOME 

|Bank interest receivable<br>EXPENDITURE<br>**Premises costs**<br>Rates<br>Light, heating and power<br>Premises insurance<br>Water<br>Honorium<br>Royalties and Licences<br>Other Premises Costs<br>**Offce costs**<br>Telephone<br>**Repairs and maintenance**<br>Repairs and maintenance|2024<br>£<br>593|2023|
|---|---|---|
|||£|
|||471|
||2024<br>£<br>406<br>10,682<br>2,615<br>1,651<br>600<br>1,216<br>17,949||
||||
|||2023|
|||£|
||||
|||429|
|||11,902|
|||2,358|
|||2,517|
|||500|
|||876|
|||6,488|
||35,119|25,070|
||2024<br>£<br>3,995||
||||
|||2023|
|||£|
||||
|||3,858|
||2024<br>£<br>18,297||
||||
|||2023|
|||£|
||||
|||8,837|
||||



7 



## Stanway Village Hall Management Committee Consolidated Accounts 

Notes to the Accounts (continued) 

## Year ended 31 December 2024 

## **3 Tangible assets** 

|**Cost**<br>At 1 January 2024 and 31 December 2024<br>**Depreciation**<br>At 1 January 2024 and 31 December 2024<br>**Net book value**<br>At 31 December 2024<br>At 31 December 2023<br>**4 Capital account**<br>At 1 January 2024<br>Net loss for the year<br>At 31 December 2024|2024<br>£<br>56,040<br>(8,223|Fixtures and<br>fttings<br>£<br>19,706<br>19,706<br>-<br>-|
|---|---|---|
|||2023|
|||£|
|||57,252|
|||)<br>(1,212)|
||47,817|56,040|
||||



## **4 Capital account** 

8 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
STnwLuAY VI LLAq
LL N
On accounts for the year
ended
2 q DECCyMiibfL 2uL(I
Charity no
(if any)
2)2S60
Set out on pages
ep.">epibe:- Ir.. 511'.-tudp. '"
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust") for the year ended gi I i Ll lts l<f
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
Independent
examiner's statement
of
appl￿a￿e/ete [ ] ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (ottLll
iSGI￿} which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act: or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
Name:
UM/
Relevant professional
qualification(s) or body
IER
Oct 2018

(if any):
Address:
UN9IT 9 BELLM0￿s￿ FM_>
oLcYip5JE
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.- directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018