Minutes of Village Centre Trustees Annual Meeting Meetin held on 16 December 2025 g
Present: Roland Jones (RJ), Kevin Robbins (KR), Richard Howe (RH), Stephen Evans (SE), Kym Ford (KF)
1 Apologies
Andy McIntyre (AM)
2 Report from the Year
Swimming Pool has had a very good year with membership selling out in one day
Camerons rent was increased to £475 per month
Works were undertaken in attic space to remove a large deposit of nesting matter and missing tiles were replaced.
Schedule of works for maintenance for 2026 will be compiled
Playground inspections being carried out by Adrian Jefferies every 2 weeks.
Platinum Garden refurbishment was completed
During the year we undertook renewing the rent and lease for the village shop. This will be finalised in 2026
3 Annual Accounts
Annual accounts have been audited by Mary Bohm and will be submitted to Charity Commission.
Balance at end of March 2025 was £47,632 with £9233 in reserve. We need to accumulate enough reserves in case we have a major structural problem eg roof.
HMRC have asked for a Corporation Tax return – Clerk will employ an accountant to undertake this
4 Election of Trustees
Trustees elected Roland Jones, Kevin Robbins, Richard Howe, Stephen Evans, Andy McIntyre, Kym Ford
5 Next Meeting
Next Meeting 2026
1
Village Centre - End of Year March 2025
| N/C | Name | Debit | Credit | ||
|---|---|---|---|---|---|
| 2100 | Creditors Control Account | 365.56 | |||
| 4200 | Annual Management Fee | 50.00 | |||
| 4500 | SwimmingPool Membership | 17581.14 | |||
| 4600 | First Floor rent | 5700.00 | |||
| 4601 | Rent Allotment Site | 50.00 | |||
| 4602 | Village ShopRent | 537.76 | |||
| 4800 | Other Income | 352.11 | |||
| 4802 | Insurance Reimbursement | 852.60 | |||
| 6200 | SwimmingPool Electric | 1308.33 | |||
| 6202 | S Pool Chemicals | 1300.14 | |||
| 6203 | S Pool Maintenance | 1524.09 | |||
| 6204 | S Pool Reimbursement | 2719.51 | |||
| 6205 | SwimmingPool Supplies | 534.04 | |||
| 6300 | Cleaner during pool season | 526.50 | |||
| 7001 | Taylors Close Rent ECT | 100.00 | |||
| 7002 | Water Rates | 445.46 | |||
| 7003 | WODC Rates | 202.09 | |||
| 7105 | Electricity- Village Centre | 239.28 | |||
| 7109 | Abstraction Licence | 102.00 | |||
| 7404 | Taylors Close refurbishment | 1795.03 | |||
| 7500 | General Repairs | 887.95 | |||
| 7501 | Cleaningwhenpool closed | 903.75 | |||
| 7502 | Playground Maintenance | 230.84 | |||
| 7503 | Premises Expenses | 494.47 | |||
| 7511 | Annual Administration Charge | 1350.00 | |||
| 7604 | Insurance | 2842.05 | |||
| 7700 | Bank Interest Paid | 1090.87 | |||
| 7903 | RoSPA report | 122.40 | |||
| 7904 | Moore Allen LettingFees | 820.80 | |||
| 18814.29 | 26214.48 | ||||
| 21543.89 18688.34 26214.48 -18814.29 47632.42 24997.66 22634.76 47632.42 |
|||||
| COIF Account March 2024 | 21543.89 | ||||
| Nat West Current account March 2024 | 18688.34 | ||||
| Receipts | 26214.48 | ||||
| Payment | -18814.29 | ||||
| Nat West Current Account March 2025 | 24997.66 | ||||
| COIF Account March 2025 | 22634.76 | ||||
| Reserves | |
|---|---|
| Playground Maintenance | 1200 |
| WODC Covid Grant | 4207.42 |
| Pool Membership payover 2025 | 3826.09 |
| 9233.51 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Raport to the trustsesl members of Village Centre Filkins On accounts for the year ended 2024125 Charlty no Ilf any) 272260 I report to th8 twstees on my examination of the accounts of the above tharty (Ihe Trusf) for the year ended Rosponsibilitieg and As the charrty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed th8 applicabl8 Dir8Ctions given by the Charity Commission under section 145(5){b} of the Act. I have completed my examination. I confimi that no matenal matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material resped.. (accounting records were not kept in accordance with section 130 of the Act) or (the accounts do not accord wrth the accounting records) Independont •xaminer'8 statsment I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper un¢Jerstanding of the accounts to be rea¢hed. ' Please delete tho words In tho brack•ts if they do not apply. Slgned; Name: Mary Bohm Relevant professlonal quallflcatlonls) or body (if any): Address: Dragon Cottage Brougmon Poggs Lechlade IER April 2023
Section B Oisclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts. directions and guidan¢e for examiners). Glve here brlef detalls of any items that the examinerwishes to dlsclose. IER April 2023