Minutes of Village Centre Trustees Annual Meeting Meeting held on 11 December 2024
Present: Roland Jones (RJ), Kevin Robbins (KR), Richard Howe, Stephen Evans (SE)
1 Apologies
Andy McIntyre, Kym Ford
2 Acceptance of Minutes from Last Meeting
Last minutes from 13 December 2023 were circulated and accepted.
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3 Report from the Year
First floor flat has been let our all year so rent is consistent, swimming pool had a very good year despite the weather. Donations were received for Platinum Garden refurbishment which is now complete. Kick about field surface was levelled and new fence erected.
4 Annual Accounts
The swimming pool took £13.5k in membership 30% of which will be paid to the swimming pool committee after expenses. The final payments were made on the Platinum Garden refurbishment of £7.5k . All other expenses were as expected. Accounts were agreed by all Trustees present. Audit will take place early January 2025
5 Election of Trustees
Trustees elected Roland Jones, Kevin Robbins, Richard Howe, Stephen Evans, Andy McIntyre, Kym Ford
6 Next Meeting
Next Meeting 2025
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| N/C | Name | Debit | Credit | |||
|---|---|---|---|---|---|---|
| 2100 | Creditors Control Account | 2.17 | ||||
| 4000 | Donations Received | 30.00 | ||||
| 4004 | Platinum Garden donations | 43.74 | ||||
| 4100 | Grants | 7452.50 | ||||
| 4200 | Annual Management Fee | 50.00 | ||||
| 4500 | SwimmingPool Membership | 13467.99 | ||||
| 4600 | First Floor rent | 5700.00 | ||||
| 4601 | Rent Allotment Site | 312.50 | ||||
| 4802 | Insurance Reimbursement | 827.34 | ||||
| 6200 | SwimmingPool Electric | 1237.56 | ||||
| 6202 | S Pool Chemicals | 1127.10 | ||||
| 6203 | S Pool Maintenance | 1113.55 | ||||
| 6204 | S Pool Reimbursement | 2451.44 | ||||
| 6205 | SwimmingPool Supplies | 749.75 | ||||
| 6206 | SwimmingPool Insurance | 175.00 | ||||
| 7000 | Allotment Rent -ECT | 300.00 | ||||
| 7001 | Taylors Close Rent ECT | 200.00 | ||||
| 7002 | Water Rates | 323.66 | ||||
| 7003 | WODC Rates | 207.36 | ||||
| 7105 | Electricity- Village Centre | 335.11 | ||||
| 7109 | Abstraction Licence | 102.00 | ||||
| 7110 | Enviroment Pond Maintenance | 199.63 | ||||
| 7352 | Computer and Software | 94.80 | ||||
| 7401 | Playground Refurbishment Project | 130.95 | ||||
| 7404 | Taylors Close refurbishment | 3090.00 | ||||
| 7500 | General Repairs | 40.83 | ||||
| 7501 | Cleaning | 390.00 | ||||
| 7511 | Annual Administration Charge | 1350.00 | ||||
| 7604 | Insurance | 2482.01 | ||||
| 7700 | Bank Interest Paid | 147.15 | ||||
| 7903 | RoSPA report | 151.20 | ||||
| 7904 | Moore Allen LettingFees | 1611.30 | ||||
| 17865.42 | 28031.22 |
| COIF Account March 2022 | 1,396.74 £ |
|---|---|
| Nat West Account March 2022 | 28,669.69 £ |
| Receipts | 28,031.22 £ |
| Payments | 17,865.42 -£ |
| 40,232.23 £ |
|
| Nat West Current Account | 18688.34 |
| COIF Account | 21543.89 |
| Reserves | 40,232.23 £ |
| Playground Maintenance fund | 869.6 |
| WODC Covid Grant balance | 2467.42 |
| Kick about field | 3500 |
| SwimmingPoolpayover | 2719.51 |
| 9556.53 | |
| 30,675.70 £ |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Village Centre Filkins On accounts for the year ended 2023124 Charlty no (If anyl 272260 I report to the trustees on my examination of the accounts of the above Gharity {Ihe Trusf) for the year ended Ro8pon8ibilities and As the charty trustees of th8 Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act.). I report in resp8Ct of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examinalion, I have followed the applicable Directions given by the Charity Commission under section 145(5>(b) of the Act. I have completed my examination. I confinn that no material matters have Come to my attention (other than that disclosed below ') in Connection with the examination which gives me cause to believ8 that in, any material respect.. {accounfing records were not kept in accordance with section 130 of the Act) or {the accounts do not accord wrth the accounting records) Indèpendent axaminer's 8tatement I have no COnmS and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. . Please delete the words in the brackets rf th&y do not apply. Slgned: Dato: 18 Name: Mary Bohm Relevant professlonal qualificatlon(s) or body {if any): Address: Dragon Cottage Broughton Poggs Lechlade IER April 2023
Section B Disclosure Only complete if the examiner needs to highlight matters ol concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to dl8¢10se. IER Aprll 2023