2021-08-31-accounts

LEWES AND DISTRICT VISUAL ARTS ASSOCIATION INCLUDING NO'S 1 AND 2 PADDOCK STUDIOS

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021

LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

ADMINISTRATIVE INFORMATION

Trustees Mrs C Goodwin - (Chair) Mrs J McNair - (Vice Chair) Mr F Mokhtar - (Treasurer) Mr P Bushell Mrs T Bahcheli Mr I Punter Mr S Chandler Mrs A Daniel Mrs J Hathaway Mrs S Hunter (Tebbott) Charity Numbers Lewes & District Visual Arts Association - 288661 No's 1 and 2 Paddock Studios - 2772264 Address Paddock Art Studios Paddock Lane Lewes East Sussex BN7 1TW Accountants Knill James LLP One Bell Lane Lewes East Sussex BN7 1JU Bankers Nationwide Building Society Lewes Branch 59 High Street BN7 1TG CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

ANNUAL REPORT FOR YEAR ENDED 31 AUGUST 2021

Legal and administrative information

Lewes and District Visual Arts Association (LADVAA) of Paddock Lane, Lewes BN7 1TW is registered with the Charity Commissioners (No: 288661). The governing document for the charity is the constitution of LADVAA dated 15 October 1982 (amended on 9 September 1983).

Authority for investment powers are laid out in the constitution where such objects allow for investment of monies held by the association that are not immediately required. The income and expenses relating to the charity are shown under the heading “LADVAA” on page 5.

The charity is administered by an executive committee. The members of the committee who served during the year were:

Mrs C Goodwin - (Chair) Ms J Chibnall Mrs J McNair- (Vice Chair) Mrs T Bahcheli Mr F Mokhtar - (Treasurer) Mr I Punter Mrs A Howard Mrs J Sharratt Mr P Bushell

The members of the executive committee are elected at the annual general meeting of the association and hold office until the end of the next annual general meeting whereby they are eligible for re-election. The executive committee may also co-opt not more than four members of the association who shall serve until the end of the next annual general meeting. Co-opted members shall be entitled to vote.

The executive committee of LADVAA are also the executive committee of the property at No’s 1 and 2 Paddock Studios, Paddock Lane, Lewes which is registered with the Charity Commissioners (No. 272264). This property is a permanent endowment and is vested in the Official Custodians for Charities. The income and expenses relating to the charity are shown under the heading “Paddock Studios” on page 5.

The executive committee are of the opinion that in these particular circumstances the most appropriate presentation is to combine both in a single set of accounts.

The statement of assets and liabilities shows the Paddock Studios valuation as that for insurance purposes.

Objects and aims of the charities for public benefit

The principal objectives of the charities are to promote, improve, develop and maintain public education in the appreciation of the art and science of visual arts including practical participation in them such as the holding of lectures, classes, seminars and exhibitions.

The executive committee confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.

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LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

ANNUAL REPORT FOR YEAR ENDED 31 AUGUST 2021

Activities and achievements

We held our first AGM for 2 years due to the Covid lockdown. The studios were closed for most of 2020 and were open/shut many times but eventually opening in May 2021.

We had to refund numerous courses, that were meant to have been running and we halted payments from our resident artists for their studios as and when we could.

We were very lucky to have received almost £28,000 from Lewes District Council via their grants scheme, which has enabled us to be so generous with suspending studio hire charges and studio rentals and we hope that this has been of some help within the artistic community.

Financial review

Total receipts for LADVAA amounted to £22,950 (2020 - £19,794). Total payments amounted to £23,738 (2020 - £2,546) leading to a decrease in reserves of £788 (2020 - increase of £17,248).

Total receipts for Paddock Studios amounted to £36,850 (2020 - £20,583) which included a donation of £22,991 from Lewes & District Visual Arts Association. Total payments amounted to £36,850 (2020 - £20,583).

During the year the following amounts were reimbursed to members of the Executive Committee for expenses incurred on behalf of the charities.

£

Mrs T Bahcheli 15

The following amounts were received from members of the Executive Committee in relation to the hire of studios.

£

Mr P Bushell	250
Ms F Robinson	80
Mrs A Howard	20
Mr I Punter	20

Each member of the Executive Committee paid membership fees to the charity.

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INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COMMITTEE OF LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

I report to the trustees on my examination of the financial statements of Lewes and District Visual Arts Association including No's 1 and 2 Paddock Studios for the year ended 31 August 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2 the financial statements do not accord with those records; or

3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

………………………………….. Nick Rawson FCA on behalf of Knill James LLP

16 May 2024 ………………………………….. Date

One Bell Lane Lewes East Sussex BN7 1JU

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LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021

RECEIPTS Voluntary sources Fundraising and donations Grants Income from generating funds Use of studio Lecture fees Exhibition and artists' fees Membership fees Other income Income from assets Flat rent License fee Total receipts PAYMENTS Direct charitable expenditure Donations Lecture fees and exhibition expenses Other expenditure Light and heat Repairs and maintenance Building works Rates and water Insurance Printing, postage, stationery and telephone Sundry expenses Independent examiner's fee Total expenditure Net receipts for the year Bank and building society at 31 August 2020 Bank and building society at 31 August 2021

Charity Charity 288661 272264 Paddock LADVAA Studios Unrestricted Unrestricted Total Total Funds Funds 2021 2020 22,991 22,991 3,326 17,907 17,907 10,000 17,907 22,991 40,898 13,326 5,558 5,558 12,071 255 113 1,784 1,784 3,100 259 580 839 376 2,043 6,138 8,181 15,915 7,721 7,721 8,136 3,000 3,000 3,000 3,000 7,721 10,721 11,136 22,950 36,850 59,800 40,377 22,991 22,991 3,326 1,042 22,991 22,991 4,368 2,299 2,299 3,330 1,549 1,549 3,745 26,702 26,702 3,108 490 490 928 5,810 5,810 5,606 663 663 894 84 84 70 1,080 747 36,850 37,597 18,761 23,738 36,850 60,588 23,129 (788) (788) 17,248 60,463 60,463 43,215 59,675 59,675 60,463 General Funds

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LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS

STATEMENT OF ASSETS AND LIABILITIES AT 31 AUGUST 2021

MONETARY ASSETS Bank and building society accounts CAF Bank Ltd Lloyds Treasurer Account Nationwide Business Investor Account NON MONETARY ASSETS Cost brought forward Additions Depreciation brought forward Charge for the year Net book value at 31.08.21 Net book value at 31.08.20 Freehold property (permanent endowment) No’s 1 and 2 Paddock Studios - for insurance purposes CURRENT LIABILITIES Other creditors Independent examiner's fee	2021 £ 8,102 51,573 59,675 2021 £ 539,788 2021 £ 900 3,000 3,900	2020 £ 51,599 8,787 77 60,463 Equipment £ 3,425 3,425 (3,326) (15) (3,341) 84 99 2020 £ 514,242 2020 £ 900 2,100 3,000

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	Charity 288661	Gharity 272264
		Paddoek	Total	Total
	, LADVAA$tudios		2421	2020
	UnrestrictedUnrestricted
	Funds	Funds
Freehold property andequipment		s39,872	539,872	514,341
Bank and building society accounts	59"675		59,675	60,463
Current liabilities	(3,900)		(3,s00)	(s,000)
	5s,775539,872		595,647	571,804