**LEWES AND DISTRICT VISUAL ARTS ASSOCIATION INCLUDING NO'S 1 AND 2 PADDOCK STUDIOS** **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021** **LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** ## **ADMINISTRATIVE INFORMATION** **Trustees** Mrs C Goodwin - (Chair) Mrs J McNair - (Vice Chair) Mr F Mokhtar - (Treasurer) Mr P Bushell Mrs T Bahcheli Mr I Punter Mr S Chandler Mrs A Daniel Mrs J Hathaway Mrs S Hunter (Tebbott) **Charity Numbers** Lewes & District Visual Arts Association - 288661 No's 1 and 2 Paddock Studios - 2772264 **Address** Paddock Art Studios Paddock Lane Lewes East Sussex BN7 1TW **Accountants** Knill James LLP One Bell Lane Lewes East Sussex BN7 1JU **Bankers** Nationwide Building Society Lewes Branch 59 High Street BN7 1TG CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ **LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** ## **ANNUAL REPORT FOR YEAR ENDED 31 AUGUST 2021** ## **Legal and administrative information** Lewes and District Visual Arts Association (LADVAA) of Paddock Lane, Lewes BN7 1TW is registered with the Charity Commissioners (No: 288661). The governing document for the charity is the constitution of LADVAA dated 15 October 1982 (amended on 9 September 1983). Authority for investment powers are laid out in the constitution where such objects allow for investment of monies held by the association that are not immediately required. The income and expenses relating to the charity are shown under the heading “LADVAA” on page 5. The charity is administered by an executive committee. The members of the committee who served during the year were: Mrs C Goodwin - (Chair) Ms J Chibnall Mrs J McNair- (Vice Chair) Mrs T Bahcheli Mr F Mokhtar - (Treasurer) Mr I Punter Mrs A Howard Mrs J Sharratt Mr P Bushell The members of the executive committee are elected at the annual general meeting of the association and hold office until the end of the next annual general meeting whereby they are eligible for re-election. The executive committee may also co-opt not more than four members of the association who shall serve until the end of the next annual general meeting. Co-opted members shall be entitled to vote. The executive committee of LADVAA are also the executive committee of the property at No’s 1 and 2 Paddock Studios, Paddock Lane, Lewes which is registered with the Charity Commissioners (No. 272264). This property is a permanent endowment and is vested in the Official Custodians for Charities. The income and expenses relating to the charity are shown under the heading “Paddock Studios” on page 5. The executive committee are of the opinion that in these particular circumstances the most appropriate presentation is to combine both in a single set of accounts. The statement of assets and liabilities shows the Paddock Studios valuation as that for insurance purposes. ## **Objects and aims of the charities for public benefit** The principal objectives of the charities are to promote, improve, develop and maintain public education in the appreciation of the art and science of visual arts including practical participation in them such as the holding of lectures, classes, seminars and exhibitions. The executive committee confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. **1** **LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** ## **ANNUAL REPORT FOR YEAR ENDED 31 AUGUST 2021** ## **Activities and achievements** We held our first AGM for 2 years due to the Covid lockdown. The studios were closed for most of 2020 and were open/shut many times but eventually opening in May 2021. We had to refund numerous courses, that were meant to have been running and we halted payments from our resident artists for their studios as and when we could. We were very lucky to have received almost £28,000 from Lewes District Council via their grants scheme, which has enabled us to be so generous with suspending studio hire charges and studio rentals and we hope that this has been of some help within the artistic community. ## **Financial review** Total receipts for LADVAA amounted to £22,950 (2020 - £19,794). Total payments amounted to £23,738 (2020 - £2,546) leading to a decrease in reserves of £788 (2020 - increase of £17,248). Total receipts for Paddock Studios amounted to £36,850 (2020 - £20,583) which included a donation of £22,991 from Lewes & District Visual Arts Association. Total payments amounted to £36,850 (2020 - £20,583). During the year the following amounts were reimbursed to members of the Executive Committee for expenses incurred on behalf of the charities. £ Mrs T Bahcheli 15 The following amounts were received from members of the Executive Committee in relation to the hire of studios. £ |Mr P Bushell|250| |---|---| |Ms F Robinson|80| |Mrs A Howard|20| |Mr I Punter|20| Each member of the Executive Committee paid membership fees to the charity. **2** ## ## **INDEPENDENT EXAMINER'S REPORT TO THE EXECUTIVE COMMITTEE OF LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** I report to the trustees on my examination of the financial statements of Lewes and District Visual Arts Association including No's 1 and 2 Paddock Studios for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2 the financial statements do not accord with those records; or 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. **………………………………….. Nick Rawson FCA on behalf of Knill James LLP** 16 May 2024 **………………………………….. Date** One Bell Lane Lewes East Sussex BN7 1JU **4** **LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021** |**RECEIPTS**
**Voluntary sources**
Fundraising and donations
Grants
**Income from generating funds**
Use of studio
Lecture fees
Exhibition and artists' fees
Membership fees
Other income
**Income from assets**
Flat rent
License fee
**Total receipts**
**PAYMENTS**
**Direct charitable expenditure**
Donations
Lecture fees and exhibition expenses
**Other expenditure**
Light and heat
Repairs and maintenance
Building works
Rates and water
Insurance
Printing, postage, stationery
and telephone
Sundry expenses
Independent examiner's fee
**Total expenditure**
**Net receipts for the year**
Bank and building society at 31 August 2020
**Bank and building society at 31 August 2021**|**Charity**
**Charity**
**288661**
**272264**
**Paddock**
**LADVAA**
**Studios**
**Unrestricted Unrestricted**
**Total**
**Total**
**Funds**
**Funds**
**2021**
**2020**
22,991
22,991
3,326
17,907
17,907
10,000
17,907
22,991
40,898
13,326
5,558
5,558
12,071
255
113
1,784
1,784
3,100
259
580
839
376
2,043
6,138
8,181
15,915
7,721
7,721
8,136
3,000
3,000
3,000
3,000
7,721
10,721
11,136
22,950
36,850
59,800
40,377
22,991
22,991
3,326
1,042
22,991
22,991
4,368
2,299
2,299
3,330
1,549
1,549
3,745
26,702
26,702
3,108
490
490
928
5,810
5,810
5,606
663
663
894
84
84
70
1,080
747
36,850
37,597
18,761
23,738
36,850
60,588
23,129
(788)
(788)
17,248
60,463
60,463
43,215
59,675
59,675
60,463
**General Funds**| |---|---| **5** **LEWES AND DISTRICT VISUAL ARTS ASSOCIATION AND NO'S 1 AND 2 PADDOCK STUDIOS** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31 AUGUST 2021** |**MONETARY ASSETS**
**Bank and building society accounts**
CAF Bank Ltd
Lloyds Treasurer Account
Nationwide Business Investor Account
**NON MONETARY ASSETS**
Cost brought forward
Additions
Depreciation brought forward
Charge for the year
Net book value at 31.08.21
Net book value at 31.08.20
**Freehold property (permanent endowment)**
No’s 1 and 2 Paddock Studios - for insurance purposes
**CURRENT LIABILITIES**
Other creditors
Independent examiner's fee|**2021**
**£**
8,102
51,573
59,675
**2021**
**£**
539,788
**2021**
**£**
900
3,000
3,900|**2020**
**£**
51,599
8,787
77
60,463
**Equipment**
**£**
3,425
3,425
(3,326)
(15)
(3,341)
84
99
**2020**
**£**
514,242
**2020**
**£**
900
2,100
3,000| |---|---|---| **6** ## ## ||Charity
288661|Gharity
272264||| |---|---|---|---|---| |||Paddoek|Total|Total| ||, LADVAA$tudios||2421|2020| ||UnrestrictedUnrestricted|||| ||Funds|Funds||| |Freehold property andequipment||s39,872|539,872|514,341| |Bank and building society accounts|59"675||59,675|60,463| |Current liabilities|(3,900)||(3,s00)|(s,000)| ||5s,775539,872||595,647|571,804| ##