Trustees' Annual Report for the period
Period start date Period end date 01 April 2024 31 March 2025 To
From
Section A Reference and administration details
Charity name Stanford in the Vale Village Hall
Other names charity is known by Registered charity number (if any) 272157 Charity's principal address c/o 1 Church Green Stanford in the Vale Faringdon Postcode SN7 8LQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Dixon | Parish Council | |||
| Madeline Seymour | Stanford Drama Group |
|||
| Carol Ann Austin | DeputyChair | Chatterbox | ||
| Seija Wentworth | 01/04/24 – 12/11/24 | Art Group | ||
| Roger Callaghan | ||||
| Martin Stenzhorn | Football Club | |||
| Peter Charles Lewis | Treasurer | Parish Council | ||
| RosemaryAnn Packer | GardeningClub | |||
| Janet Warren | Chair | |||
| Carole Lindsey | Stanford WI | |||
| MaryVizoso | Local HistorySoc. | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Official Custodian for Charities | |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Trust deed Trust
- (eg. trust, association, company)
1 Representative appointed by each regular hirer, upto 4 members Trustee selection methods appointed by the Parish Council, upto 2 elected members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE PARISH OF STANFORD IN THE VALE WITHOUT DISTINCTION OF POLITICAL, RELIGIOUS OR OTHE OPINIONS, INCLUDING USE FOR MEETINGS, LECTURES AND CLASSES, AND FOR OTHER FORMS OF RECREATION AND LEISURE-TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS.
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The charity manages and maintains the Village Hall to the highest possible standards in order to provide modern, inclusive and sustainable facilities for the benefit of the public. The charity seeks to provide facilities at the heart of the community supporting leisure-time occupations including the development of social and educational needs, sports, health and fitness with the objective of improving the quality of life for all residents of Stanford in the Vale and the wider area through the provision, maintenance and management of the Village Hall as a community centre.
To facilitate this in a cost effective manner, the charity pursues a number of fund-raising activities each year, which enable us to seek continuous improvements whilst minimising costs to end users.
Summary of the main activities undertaken for the of fund-raising activities each year, which enable us to seek continuous public benefit in relation to improvements whilst minimising costs to end users. these objects (include within this section the statutory In carrying out this review, the trustees have considered the Charity declaration that trustees have Commission's general guidance on public benefit. had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
During the year in review, there are a total of 36 regular weekly bookings (a small increase on the previous year) as well as a number of recurring monthly bookings. The hall also welcomed a substantial number of oneoff events including children’s parties and 4 wedding receptions, all made possible through the diligent efforts of our Bookings Manager. Enhancements to the facilities include:
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Refreshed car park markings
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Replacement stage curtains installed
-
Additional shelving fitted to aid hirers storage in the small hall
In addition to the above, a significant amount of effort has been expended on preparations for replacement of all light fittings with LED equivalents as well as securing the necessary permits, permissions and funding for a solar PV array, both of which are due to be installed in May.
The community cinema that started last year is now well established, featuring a monthly film club which has shown a variety of films throughout the year - the most popular recently being’ Paddington in Peru’ and ‘Wicked’. We have an enthusiastic group of helpers, and especially appreciate the efforts of the volunteer who looks after all the bar requirements. Card only payments have proven to be very effective and are so much easier than cash. Our regular safety checks have continued with repairs undertaken as required and the usual high standards of cleanliness have been maintained throughout.
Hall Fees were reviewed in September resulting in no increase in fees. Fundraising has included two successful Quiz nights in October 2024 and March 2025, the monthly film club and the Christmas Bingo.
Finally, thanks to all the committee members, representing various village hall user groups, for dealing with the many and varied duties involved with keeping the village hall a safe and welcoming venue for so many activities.
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March 2012
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Charity Name Stanford in the Vale Village Hall
No (if any) 272157
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 4/1/2024 3/31/2025
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds Last year
to the nearest £
to the nearest £
to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Bingo | 1,300 | - | - | 1,300 | 828 | |||||||||
| Cinema | 2,717 | - | - | 2,717 | 944 | |||||||||
| Quiz Night | 1,168 | - | - | 1,168 | 457 | |||||||||
| HALL HIRE | 25,646 | - | - | 25,646 | 22,656 | |||||||||
| Interest Income | 2,051 | - | - | 2,051 | 560 | |||||||||
| - | - | - | - | - | ||||||||||
| - | - | - | - | - | ||||||||||
| - | - | - | - | - | ||||||||||
| Sub total(Gross income for AR) | 32,882 |
- | - | 32,882 | 25,444 | |||||||||
| A2 Asset and investment sales, | ||||||||||||||
| (see table). | ||||||||||||||
| - | - | - | - | |||||||||||
| - | - | - | - | - | ||||||||||
| Sub total | - | - | - | - | - | |||||||||
| **Total receipts ** | 32,882 | - | - | 32,882 | 25,444 |
| A3 Payments Bank Service Charges 210 Contract Cleaning 9,288 Dues and Subscriptions 63 FUNDRAISING/EVENT COSTS 2,702 Gifts and Donations - Improvements (see section A4) Insurance 1,200 Licenses and Permits 180 REPAIRS 2,230 Salaries 1,450 Subscriptions 266 Supplies:Cleaning 1,571 Supplies:Heating Oil 3,048 Telephone 168 Utilities 4,510 - Sub total 26,886 Cinema accessories 84 Car park markings 995 Stage Curtains 1,903 Shelving 111 - Sub total 3,093 Total payments 29,979 Net of receipts/(payments) 2,903 A5 Transfers between funds - A6 Cash funds last year end 35,469 ## Cash funds this year end 38,372 A4 Asset and investment purchases, (see table) |
- - - - - - - - - - - - - - - - - - - - - - - - - - - |
210 9,288 63 2,702 - 1,200 180 2,230 1,450 266 1,571 3,048 168 4,510 - 26,886 84 995 1,903 111 - 3,093 29,979 |
210 9,288 63 2,702 - 1,200 180 2,230 1,450 266 1,571 3,048 168 4,510 - 26,886 84 995 1,903 111 - 3,093 29,979 |
||
|---|---|---|---|---|---|
| - - - - - - - - - - - - - - - - |
210 | 123 | |||
| 9,288 | 9,108 | ||||
| 63 | 50 | ||||
| 2,702 | 727 | ||||
| - | 48 | ||||
| 1,200 | 1,140 | ||||
| 180 | 257 | ||||
| 2,230 | 1,430 | ||||
| 1,450 | 1,267 | ||||
| 266 | 239 | ||||
| 1,571 | 852 | ||||
| 3,048 | 2,917 | ||||
| 168 | 411 | ||||
| 4,510 | 2,874 | ||||
| - | - | ||||
| 26,886 | 21,444 | ||||
| - - - - - - |
84 | 50 | |||
| 995 | 636 | ||||
| 1,903 | 300 | ||||
| 111 | 195 | ||||
| - | |||||
| 3,093 | 1,181 | ||||
| - | 29,979 | 22,625 | |||
| - | - - - - |
2,903 | 2,820 | ||
| - | - | - | |||
| - | 35,469 # | # | 32,649 | ||
| - | 38,372 | 35,469 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets |
Details Undeposited Funds COIF Filmbank Media Lloyds Bank Paypal Redwood Bank Payments in advance Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ - 34,924 150 1,709 1,589 - 38,372 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds |
to nearest £ - - - - OK to nearest £ - - - - - - Restricted funds Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - |
B3 Investment assets
B4 Assets retained for the charity’s own use
| Details Details Go-Pak std tables Go-Pak large tables Wooden card tables Chairs - metal framed Chairs - with arms chairs - folding Chair Trolley Table Trolley Filing Cabs Mobile Bar Curtains ~~Stage Curtains~~ Cutlery Crockery Beer glass Wine glass General hiball/tumbler Microwave |
General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund ~~General Fund~~ General Fund General Fund General Fund General Fund General Fund General Fund Fund to which asset belongs Fund to which asset belongs |
Cost (optional) - - - - - Cost (optional) 1,442 1,318 180 495 690 1,460 264 325 270 1,000 3,200 ~~1,500~~ 500 433 80 42 40 200 |
Current value (optional) |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| Go-Pak std tables | General Fund | 1,442 | - |
| Go-Pak large tables | General Fund | 1,318 | - |
| Wooden card tables | General Fund | 180 | |
| Chairs - metal framed | General Fund | 495 | |
| Chairs - with arms | General Fund | 690 | |
| chairs - folding | General Fund | 1,460 | |
| Chair Trolley | General Fund | 264 | |
| Table Trolley | General Fund | 325 | |
| Filing Cabs | General Fund | 270 | |
| Mobile Bar | General Fund | 1,000 | |
| Curtains | General Fund | 3,200 | |
| ~~Stage Curtains~~ | ~~General Fund~~ | ~~1,500~~ | |
| ~~-~~ | |||
| Cutlery | General Fund | 500 | |
| Crockery | General Fund | 433 | |
| Beer glass | General Fund | 80 | |
| Wine glass | General Fund | 42 | |
| General hiball/tumbler | General Fund | 40 | |
| Microwave | General Fund | 200 |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Fridge | General Fund | 300 | ||||
|---|---|---|---|---|---|---|
| Urns | General Fund | 120 | ||||
| Kettles | General Fund | 140 | ||||
| Cleaning equipment | General Fund | 350 | ||||
| Sound System | General Fund | 1,800 | ||||
| 1st aid kits | General Fund | 66 | ||||
| Fire extinguishers | General Fund | 2,500 | ||||
| Display Cabs | General Fund | 500 | ||||
| Notice Boards | General Fund | 300 | ||||
| Projection screen | General Fund | 266 | ||||
| Powered projection screen | General Fund | 677 | ||||
| Projector, lens, cage, bracket | General Fund | 5,058 | - | |||
| Cinema kit (5.1 speakers, media centre, wifi | General Fund | 2,868 | - | |||
| adaptor, cabling etc.) | ||||||
| Upholstered Chairs | General Fund | 2,680 | - | |||
| Armchairs | General Fund | 1,502 | - | |||
| Chair trolleys | General Fund | 300 | - | |||
| Card Payment Devices | General Fund | 300 | - | |||
| Stage Curtains (2024) | General Fund | 1,903 | ||||
| SH store shelving | General Fund | 111 | ||||
| - | - | |||||
| Fund to which | Amount due | When due | ||||
| Details | liability relates | (optional) | (optional) | |||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - |
Date of Print Name approval
Signature
CHARITY COMMISSION FOR ENGLAND AND wEs Independent examinerfs report on the accounts Seciioii A Indeper)denl Exaininer s Report R•port to th• tru•tM• StanfrKd kn the Vakn Vwe H 31 Mwth 2025 Charlty no (11 any) 272157 1and2 I rawt to the tru8tao8 my oxaminatkn olthe aCCnt8 ofthe ab y fft Tnmn for thè year endod 31n)312025. RMpon•lblllll•• and ba•1• of r•port A8 tho tru8tw Y • I••pSIb bkjr tho prwaratlon of tho Counts in acclxdm tho the Charltb88 Act 2011 Actl. I rewt In r88PXt d my examtrwjkn cl tho Tnof8 accounts ctrnj ryjt undw 145 of the 2011 In cavryKJ ¢xrt nw examination, I have 1(AkYed the k8blè Dlr•(aMs gpmn ty Ihe Charity C¢xnmi8sh)n under 145(SXb) crfth• Act. XIn0• •tat•m•nt to my attent wi Connect hilh th• exarntnatbjn 1¢h glv•8 me oftho Charilkn 4. fx . the a(x<>unts dld nc accord wlth the &countlw rocord8,' or the account8 dkl not compty wlth tho appllcablè requlrements concemtrffj the fomi and content oft£courts Mt In tho CharltloJ (Puounts and Rep) Regulations 2(M)8 thr than any requirement that the accourts giw a Irue and fairf VI which 18 not a mattar with tho examinatKJn to V•*h attention 8t#1 bo drwn In th18 rewt zozg MKhael F(yJlke8 R•lovant prof•Mlonal qu•llllcallon(s) or body Ilf any): Addr•M: 3 EnglofieJ Clo88 Stsnfryd in the Vale Farid(. Oxfordthlre SN7 8Fr IER Oct 2018
Sectioii 8 Disclosuro Only complete if the exaJnir*r needs lo hh1h1 matwial mattérs of c(xKem (see CC32. Indepe1 eXInatiOn of char7ty xcounts: dirert¥$ and Glv• h•rn brfrf d•tall• of any It•m• that th• •xamln•r tr• dl•¢loM. N( IER Oct 2018