## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2024 31 March 2025 **To** **From** ## Section A Reference and administration details **Charity name** Stanford in the Vale Village Hall **Other names charity is known by Registered charity number (if any)** 272157 **Charity's principal address** c/o 1 Church Green Stanford in the Vale Faringdon **Postcode SN7 8LQ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Dixon|||Parish Council| ||Madeline Seymour|||Stanford Drama
Group| ||Carol Ann Austin|DeputyChair||Chatterbox| ||Seija Wentworth||01/04/24 – 12/11/24|Art Group| ||Roger Callaghan|||| ||Martin Stenzhorn|||Football Club| ||Peter Charles Lewis|Treasurer||Parish Council| ||RosemaryAnn Packer|||GardeningClub| ||Janet Warren|Chair||| ||Carole Lindsey|||Stanford WI| ||MaryVizoso|||Local HistorySoc.| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Official Custodian for Charities|| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted Trust deed Trust - (eg. trust, association, company) 1 Representative appointed by each regular hirer, upto 4 members Trustee selection methods appointed by the Parish Council, upto 2 elected members - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE PARISH OF STANFORD IN THE VALE WITHOUT DISTINCTION OF POLITICAL, RELIGIOUS OR OTHE OPINIONS, INCLUDING USE FOR MEETINGS, LECTURES AND CLASSES, AND FOR OTHER FORMS OF RECREATION AND LEISURE-TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS. **TAR** March **2012** 2 The charity manages and maintains the Village Hall to the highest possible standards in order to provide modern, inclusive and sustainable facilities for the benefit of the public. The charity seeks to provide facilities at the heart of the community supporting leisure-time occupations including the development of social and educational needs, sports, health and fitness with the objective of improving the quality of life for all residents of Stanford in the Vale and the wider area through the provision, maintenance and management of the Village Hall as a community centre. To facilitate this in a cost effective manner, the charity pursues a number of fund-raising activities each year, which enable us to seek continuous improvements whilst minimising costs to end users. **Summary of the main activities undertaken for the** of fund-raising activities each year, which enable us to seek continuous **public benefit in relation to** improvements whilst minimising costs to end users. **these objects (include within this section the statutory** In carrying out this review, the trustees have considered the Charity **declaration that trustees have** Commission's general guidance on public benefit. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the year in review, there are a total of 36 regular weekly bookings (a small increase on the previous year) as well as a number of recurring monthly bookings. The hall also welcomed a substantial number of oneoff events including children’s parties and 4 wedding receptions, all made possible through the diligent efforts of our Bookings Manager. Enhancements to the facilities include: - Refreshed car park markings - Replacement stage curtains installed - Additional shelving fitted to aid hirers storage in the small hall In addition to the above, a significant amount of effort has been expended on preparations for replacement of all light fittings with LED equivalents as well as securing the necessary permits, permissions and funding for a solar PV array, both of which are due to be installed in May. The community cinema that started last year is now well established, featuring a monthly film club which has shown a variety of films throughout the year - the most popular recently being’ Paddington in Peru’ and ‘Wicked’. We have an enthusiastic group of helpers, and especially appreciate the efforts of the volunteer who looks after all the bar requirements. Card only payments have proven to be very effective and are so much easier than cash. Our regular safety checks have continued with repairs undertaken as required and the usual high standards of cleanliness have been maintained throughout. Hall Fees were reviewed in September resulting in no increase in fees. Fundraising has included two successful Quiz nights in October 2024 and March 2025, the monthly film club and the Christmas Bingo. **Finally,** thanks to all the committee members, representing various village hall user groups, for dealing with the many and varied duties involved with keeping the village hall a safe and welcoming venue for so many activities. **TAR** March **2012** 4 ## ## ## ## ## ## **Charity Name Stanford in the Vale Village Hall** **No (if any) 272157** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 4/1/2024 3/31/2025 ## **Section A Receipts and payments** ## **Unrestricted Restricted Endowment funds funds funds** ## **Total funds Last year** **to the nearest £** **to the nearest £** **to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Bingo|||**1,300**||**-**|||**-**|||**1,300**||**828**|| |Cinema|||**2,717**||**-**|||**-**|||**2,717**||**944**|| |Quiz Night|||**1,168**||**-**|||**-**|||**1,168**||**457**|| |HALL HIRE|||**25,646**||**-**|||**-**|||**25,646**||**22,656**|| |Interest Income|||**2,051**||**-**|||**-**|||**2,051**||**560**|| ||||**-**||**-**|||**-**|||**-**||**-**|| ||||**-**||**-**|||**-**|||**-**||**-**|| ||||**-**||**-**|||**-**|||**-**||**-**|| |**_Sub total_**_(Gross income for AR)_|||**32,882**
||**-**|||**-**|||**32,882**||**25,444**|| |||||||||||||||| |**A2 Asset and investment sales,**||||||||||||||| |**(see table).**||||||||||||||| ||||**-**|||**-**|||**-**||**-**|||| ||||**-**|||**-**|||**-**||**-**||**-**|| ||**_Sub total_**||**-**|||**-**|||**-**||**-**||**-**|| |||||||||||||||| ||**_Total receipts_ **||**32,882**|||**-**|||**-**||**32,882**||**25,444**|| |**A3 Payments**
**Bank Service Charges**
**210**
**Contract Cleaning**
**9,288**
**Dues and Subscriptions**
**63**
**FUNDRAISING/EVENT COSTS**
**2,702**
**Gifts and Donations**
**-**
**Improvements (see section A4)**
**Insurance**
**1,200**
**Licenses and Permits**
**180**
**REPAIRS**
**2,230**
**Salaries**
**1,450**
**Subscriptions**
**266**
**Supplies:Cleaning**
**1,571**
**Supplies:Heating Oil**
**3,048**
**Telephone**
**168**
**Utilities**
**4,510**
**-**
**_Sub total_ 26,886**
Cinema accessories
**84**
Car park markings
**995**
Stage Curtains
**1,903**
Shelving
**111**
**-**
**_Sub total_ 3,093**
**_Total payments_ 29,979**
**_Net of receipts/(payments)_ 2,903**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**35,469 ##**
**_Cash funds this year end_ 38,372**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**210**
**9,288**
**63**
**2,702**
**-**
**1,200**
**180**
**2,230**
**1,450**
**266**
**1,571**
**3,048**
**168**
**4,510**
**-**
**26,886**
**84**
**995**
**1,903**
**111**
**-**
**3,093**
**29,979**|**210**
**9,288**
**63**
**2,702**
**-**
**1,200**
**180**
**2,230**
**1,450**
**266**
**1,571**
**3,048**
**168**
**4,510**
**-**
**26,886**
**84**
**995**
**1,903**
**111**
**-**
**3,093**
**29,979**|| |---|---|---|---|---|---| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**210**||**123**| ||||**9,288**||**9,108**| ||||**63**||**50**| ||||**2,702**||**727**| ||||**-**||**48**| ||||||| ||||**1,200**||**1,140**| ||||**180**||**257**| ||||**2,230**||**1,430**| ||||**1,450**||**1,267**| ||||**266**||**239**| ||||**1,571**||**852**| ||||**3,048**||**2,917**| ||||**168**||**411**| ||||**4,510**||**2,874**| ||||**-**||**-**| ||||**26,886**||**21,444**| ||||||| |||**-**
**-**
**-**
**-**
**-**
**-**|**84**||**50**| ||||**995**||**636**| ||||**1,903**||**300**| ||||**111**||**195**| ||||**-**||| ||||**3,093**||**1,181**| ||||||| |||**-**|**29,979**||**22,625**| ||||||| ||**-**|**-**
**-**
**-**
**-**|**2,903**||**2,820**| ||**-**||**-**||**-**| ||**-**||**35,469 #**|**#**|**32,649**| ||**-**||**38,372**||**35,469**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**|**Details**
Undeposited Funds
COIF
Filmbank Media
Lloyds Bank
Paypal
Redwood Bank
Payments in advance
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**-**
**34,924**
**150**
**1,709**
**1,589**
**-**
**38,372**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||| |||||| |||||| |||||**-**| |||||| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ## **B3 Investment assets** **B4 Assets retained for the charity’s own use** |**Details**
**Details**
Go-Pak std tables
Go-Pak large tables
Wooden card tables
Chairs - metal framed
Chairs - with arms
chairs - folding
Chair Trolley
Table Trolley
Filing Cabs
Mobile Bar
Curtains
~~Stage Curtains~~
Cutlery
Crockery
Beer glass
Wine glass
General hiball/tumbler
Microwave|General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
~~General Fund~~
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**1,442**
**1,318**
**180**
**495**
**690**
**1,460**
**264**
**325**
**270**
**1,000**
**3,200**
~~**1,500**~~
**500**
**433**
**80**
**42**
**40**
**200**|**Current value**
**(optional)**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| |Go-Pak std tables|General Fund|**1,442**|**-**| |Go-Pak large tables|General Fund|**1,318**|**-**| |Wooden card tables|General Fund|**180**|| |Chairs - metal framed|General Fund|**495**|| |Chairs - with arms|General Fund|**690**|| |chairs - folding|General Fund|**1,460**|| |Chair Trolley|General Fund|**264**|| |Table Trolley|General Fund|**325**|| |Filing Cabs|General Fund|**270**|| |Mobile Bar|General Fund|**1,000**|| |Curtains|General Fund|**3,200**|| |~~Stage Curtains~~|~~General Fund~~|~~**1,500**~~|| ||||~~**-**~~| |Cutlery|General Fund|**500**|| |Crockery|General Fund|**433**|| |Beer glass|General Fund|**80**|| |Wine glass|General Fund|**42**|| |General hiball/tumbler|General Fund|**40**|| |Microwave|General Fund|**200**|| ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |Fridge||General Fund||**300**||| |---|---|---|---|---|---|---| |Urns||General Fund||**120**||| |Kettles||General Fund||**140**||| |Cleaning equipment||General Fund||**350**||| |Sound System||General Fund||**1,800**||| |1st aid kits||General Fund||**66**||| |Fire extinguishers||General Fund||**2,500**||| |Display Cabs||General Fund||**500**||| |Notice Boards||General Fund||**300**||| |Projection screen||General Fund||**266**||| |Powered projection screen||General Fund||**677**||| |Projector, lens, cage, bracket||General Fund||**5,058**||**-**| |Cinema kit (5.1 speakers, media centre, wifi||General Fund||**2,868**||**-**| |adaptor, cabling etc.)||||||| |Upholstered Chairs||General Fund||**2,680**||**-**| |Armchairs||General Fund||**1,502**||**-**| |Chair trolleys||General Fund||**300**||**-**| |Card Payment Devices||General Fund||**300**||**-**| |Stage Curtains (2024)||General Fund||**1,903**||| |SH store shelving||General Fund||**111**||| |||||||| |||||||| |||||||| |||||**-**||**-**| |||**Fund to which**||**Amount due**||**When due**| |**Details**||**liability relates**||**(optional)**||**(optional)**| |||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| Date of Print Name approval Signature CHARITY COMMISSION FOR ENGLAND AND w￿Es Independent examinerfs report on the accounts Seciioii A Indeper)denl Exaininer s Report R•port to th• tru•tM• StanfrKd kn the Vakn Vwe H 31 Mwth 2025 Charlty no (11 any) 272157 1and2 I rawt to the tru8tao8 my oxaminatkn olthe aCC￿nt8 ofthe ab *y fft Tnmn for thè year endod 31n)312025. RMpon•lblllll•• and ba•1• of r•port A8 tho tru8tw Y￿ *• I••p￿SIb￿ bkjr tho prwaratlon of tho Counts in acclxdm tho the Charltb88 Act 2011 Actl. I rewt In r88PXt d my examtrwjkn cl tho Tnof8 accounts ctrnj ryjt undw 145 of the 2011 In cavry*KJ ¢xrt nw examination, I have 1(AkY￿ed the *k8blè Dlr•(aMs gpmn ty Ihe Charity C¢xnmi8sh)n under 145(SXb) crfth• Act. X￿In0￿• •tat•m•nt to my attent￿ wi Connect￿ hilh th• exarntnatbjn ￿1¢h glv•8 me oftho Charilkn *4. fx . the a(x<>unts dld nc* accord wlth the &countlw rocord8,' or the account8 dkl not compty wlth tho appllcablè requlrements concemtrffj the fomi and content oft£courts Mt In tho CharltloJ (Puounts and Rep￿) Regulations 2(M)8 thr than any requirement that the accourts giw a Irue and fairf VI￿ which 18 not a mattar with tho examinatKJn to V•**h attention 8t#￿1 bo drwn In th18 rewt zozg MKhael F(yJlke8 R•lovant prof•Mlonal qu•llllcallon(s) or body Ilf any): Addr•M: 3 Englofie*J Clo88 Stsnfryd in the Vale Fari￿d(￿. Oxfordthlre SN7 8Fr IER Oct 2018 Sectioii 8 Disclosuro Only complete if the exaJnir*r needs lo h￿h1￿h1 matwial mattérs of c(xKem (see CC32. Indepe1￿ eX￿InatiOn of char7ty xcounts: dirert¥￿$ and Glv• h•rn brfrf d•tall• of any It•m• that th• •xamln•r tr• dl•¢loM. N( IER Oct 2018