2022-03-31-accounts - Putnoe Scout Group

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OFFICIAL#

Trustees' Annual Report

For the period

From (start date)	0	1	3	1	0	3	2	2

Section A	Reference and administration details
Charity name Putnoe Scout Group Other names the charity is known by Putnoe(Bedford North)Scout Group Registered charity number (if any) 2 7 2 1 1 8 HQ registration number Charity’s principal address Putnoe Scout Hut Putnoe Heights Putnoe,Bedford Postcode M K 4 1 8 E P Names of the charity trustees who manage the charity	Putnoe Scout Group Putnoe(Bedford North)Scout Group 2 7 2 1 1 8
	Putnoe Scout Hut
	Putnoe Heights
	Putnoe,Bedford
	Postcode	M	K	4	1	8	E	P

Trustee Name	Office (if any)	Dates acted if not for whole year
Jonathan Marston	Chair
Nicola Smith	Treasurer
Lynn Robertson	Secretary
Michelle Davis	GSL(Ex-Officio)
Jarred Davis	AGSL(Ex-Officio)
Colin Perkins	AGSL(Ex-Officio)
ManojGupta	Trustee(Elected)
Leanda Gandy	Trustee(Elected)
Helen Aston	Trustee(Elected)
Jamie Fairweather	Trustee(Ex-Officio)	01/04/2021 - 01/01/2022
HenryLatta	Trustee(Ex-Officio)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

1 LT700001 (1st February 2017)

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Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them How the charity is constituted The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete_'Trustee_ Introduction', _'GDPR', 'Safety' & 'Safeguarding'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; * Appointing Group Administrators and Advisors other than those who are elected.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete_'Trustee_ Introduction', _'GDPR', 'Safety' & 'Safeguarding'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; * Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

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Section B	Structure,governance and management(continued)
	The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems (such as dual signatories for all transactions) have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy and has an additional Personal Injury Plan policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions and fundraising. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Covid 19.This was the single biggest risk to the Group since the end of March 2020 and the impact is still being felt. As feared, it did result in the significant loss of both adult volunteers and young people and although requests to join are up, we are unlikely to exceed 200 youth members again due to the closure last year of the Jaguar Cub Pack that met at Holy Cross and the more recent closure of the Leopards Scout Troop. Although we have been successful in recruiting a lot of new and enthusiastic adult volunteers, there is no appetite to re-open the closed Sections. Everyone seems to be much busier now, with the preference being more adults to a Section to lighten the load.

Section B

Structure,governance and management(continued)

The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems (such as dual signatories for all
transactions) have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy and has an
additional Personal Injury Plan policy. Risk Assessments are
undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions and fundraising. The Committee could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Covid 19.This was the single biggest risk to the Group since
the end of March 2020 and the impact is still being felt. As
feared, it did result in the significant loss of both adult
volunteers and young people and although requests to join
are up, we are unlikely to exceed 200 youth members again
due to the closure last year of the Jaguar Cub Pack that met
at Holy Cross and the more recent closure of the Leopards
Scout Troop. Although we have been successful in recruiting
a lot of new and enthusiastic adult volunteers, there is no
appetite to re-open the closed Sections. Everyone seems to
be much busier now, with the preference being more adults to
a Section to lighten the load.

3 LT700001 (1st February 2017)

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Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	As Scouts, we are guided by the values of integrity, respect, care, belief and co-operation. Programmes for the weekly meetings in all Sections (Beavers, Cubs and Scouts) are designed to provide a wide variety of activities and bring out the best in the young people, whilst ensuring that they have an enjoyable time.

4 LT700001 (1st February 2017)

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Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	All Sections run a varied and challenging programme of activities in a safe environment, which includes:- wide variety of team games; log chews/pack & patrol forums; camp fires; camps; days out; creative activities; shooting; archery; climbing; water sports; visting local areas/centres of interest; problem solving; team work; parades.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	We continue to bank with with CAF Bank, which enables us to make payments via electronic transfer, whilst satisfying the Charity Commisions and The Scouts dual signatory requirement. : We are continuing to claim back Gift Aid, using OSM to help us keep an accurate record of qualifying payments. : The number of adults volunteering as Leaders is at its' highest level to date (35 Leaders plus GSL) and the drive is on to help them complete the required training. The number of Exec Members however has fallen and the recruitment of new members is required. : New joiner requests have increased and we now have a waiting list for both Cubs and Scouts with our Beaver Colonies looking healthy from a number perspective, although they still have spaces available. : Our Exec has succeeded in keeping our finances bouyant over what has been a turbulent few years and we are in a good position to meet the increased cost of energy etc.

Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short and to ensure that our property is properly maintained.

5 LT700001 (1st February 2017)

Details of any funds materially in deficit (circumstances plus steps to eliminate)	OFFICIAL#
	We did incur a deficit this financial year which was primarily due to an unexpected leak, resulting in the Scout Group needing to invest in significant repairsto the Scout Hut Roof. Without this exceptional expenditure we would have had a surplus thanks to thegrant income.

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. All large expenditure items require the permission of the Executive Committee and the policy of dual signatures is strictly adherred to. During this financial year we received £11,962 by way of Covid grants from Bedford Borough Council. This was a significant proportion of our total income and was exceptional due to Covid. The Exec made the decision to reduce subs from £10.50 to £6.95 effective from 01/04/2020. This enabled us to still receive an income to cover the ongoing cost of membership fees, rent, utility bills, insurances etc, but still offer parents and guardians value for money whilst we were only able to offer virtual activities. Most Sections were able to return to face to face Scouting in June 2021 and the Exec made the decision to increase subs to £11.95 from 1st October 2021.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	As a result of the careful management of the Group during the Coronovirus Pandemic, the Putnoe Scout Group is in a good position. That being said, the Exec will need to review our finiancial position and determine what (if any) fundraising events need to take place. The £100 deposit for our Group Camp that was due to take place at the Sir John Lowther Centre in Kettering in May 2021 has, due to the restrictions that were in place due to Covid, been moved to secure a reservation for the May Day weekend in 2023.

6 LT700001 (1st February 2017)

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Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

MA Davis	MA Davis	MA Davis	MA Davis	MA Davis	MA Davis	NC Smith

Michelle Anne Davis						Nicola Caroline Smith

GroupScout Leader						Treasurer
2 6 0 9 2 2
2	6	0	9	2	2

7 LT700001 (1st February 2017)

The above receipts and payments account and statement of assets and liabllltles were approved by the Trustee8 on and slgned on their behalf by nature Print Name Jonathan Marston Chair Nlcola Smlth Treasurer 6 LT7trfJ00211st JAnuary 20171

Statement of assets and liabilities at the end of the year 31-Mar-22 3110312021 Unrestricted funds Unrestricted funds Cash funds Bank current account HSBC Bank Current account CAF Building society account The Scout Association Short Term CashlFloats Total cash funds Other monetary assets Tax claim Debts due from the Insurance claim 3,375 21,145 12,238 17,170 Sub total Investment assets Investment property - detail Quoted investments Other investments - detail Sub total Non monetary assets for charity's own Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other Sub total Liabilities Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan- detail Other liabilities Sub total Contingent liabilities and future obligations 5 LT70000211st January 20171

Total payments Net of receipts/(payments) Cash funds last year end 29,408 16,626 Cash funds this year end 24,520. 4 LT70000211st January 20171

Putnoe Scouts Group Receipts and Payments Account For the year from IZIB 0110412021 2110312022 Receipts and payments 202213 Unrestricted funds 202113 Unrestricted fund: Pa ments Charitable Payments Youth programme and activities Adult support and training Rent and rates Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Printing & Marketing exps Contribution to district Uniforms Telephonelinternet Fire safety IT Subscriptions OSM subs 11,414 1,589 152 511 1,844 15,650 1,645 130 ,733 3,367 61 1,796 196 1,018 1,790 5,675 2,678 172 8,415 544 130 437 436 432 Sub total 34,555 ;, 34,6 Fundraising expenses bank charge go cardless charges accountancy Other fundraising costs Activities Sub total 116 1,023 120 16,404 70 550 17,663 Total Gross Expenditure 52,218 Asset and investment purchases, etc. 3 LT70000211 st January 20171

Total receipts 47,330 2 LT70000211st January 20171

Putnoe Scouts Group Receipts and Payments Account Y8ar end dale For the year from 0110412021 To 3110312022 Receipts and payments 202213 Unrestricted funds 202113 Unrestricted fund: Receipts Donations, legacies and similar income Membership subscriptions Less:Membership subscriptions paid on Net membership subscriptions retained Donations Legacies Gift Aid Other similar income Sub total 18,734 15,770 18,734 87 15,770 2,074 3,157 5,924 21,978 23,768 Grants Maintenenace grant Other grants 11,962 20,598 Sub total Fundraising (gross) bag pack hoodie sale activiites receipts Other fundraising activities Sub total Investment income Bank interest Building Society interest The Scout Association Short Term Property Rent income Other investment income tota 298 13,092 2,170 540 '.¥13 390 990 990 I OTai (>ross income 48,066_ Asset and investment sales, etc. 1 LT10000211sl January 20171

Independent Examiner's Report to the Trustees of the Putnoe (Bedford North)

Scout Group

I report on the accounts of the Group for the year ended 31 March 2022 which comprises of a Receipts and Payments Account and a Statement of assets and liabilities.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. .

Independent examiner's statement

I have completed my examination. I confirm that no material matters haye come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination]1.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Suzanne Goodson BSc FCA - For and on behalf of Wright Connections Limited

Qualification: CHARTERED ACCOUNTANT

Address: BEDFORD I-LAB, PRIORY BUSINESS PARK, STANNARD WAY, BEDFORD, MK44 3RZ

Date 9 November 22

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