OFFICIAL# ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Putnoe Scout Group
Other names the charity is known by
Putnoe(Bedford North)Scout Group
Registered charity number (if any)
2
7
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8
HQ registration number
Charity’s principal address
Putnoe Scout Hut
Putnoe Heights
Putnoe,Bedford
Postcode
M
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4
1
8 E
P
Names of the charity trustees who manage the charity|||Putnoe Scout Group
Putnoe(Bedford North)Scout Group
2
7
2
1
1
8||||||||||| ||||Putnoe Scout Hut||||||||||| ||||Putnoe Heights||||||||||| ||||Putnoe,Bedford||||||||||| ||||Postcode||||M|K|4|1|8|E|P| |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Jonathan Marston|Chair|| ||Nicola Smith|Treasurer|| ||Lynn Robertson|Secretary|| ||Michelle Davis|GSL(Ex-Officio)|| ||Jarred Davis|AGSL(Ex-Officio)|| ||Colin Perkins|AGSL(Ex-Officio)|| ||ManojGupta|Trustee(Elected)|| ||Leanda Gandy|Trustee(Elected)|| ||Helen Aston|Trustee(Elected)|| ||Jamie Fairweather|Trustee(Ex-Officio)|01/04/2021 - 01/01/2022| ||HenryLatta|Trustee(Ex-Officio)|| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 1 LT700001 (1st February 2017) OFFICIAL# |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 2
months.
Members of the Executive Committee complete_'Trustee_
_Introduction',_ _'GDPR', 'Safety' & 'Safeguarding'_training within
the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of their
appointment and is responsible for:
* The maintenance of Group property;
* The raising of funds and the administration of Group finance;
* The insurance of persons, property and equipment;
* Group public occasions;
* Assisting in the recruitment of leaders and other adult
support;
* Appointing any sub committees that may be required;
* Appointing Group Administrators and Advisors other than
those who are elected.|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 2
months.
Members of the Executive Committee complete_'Trustee_
_Introduction',_ _'GDPR', 'Safety' & 'Safeguarding'_training within
the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of their
appointment and is responsible for:
* The maintenance of Group property;
* The raising of funds and the administration of Group finance;
* The insurance of persons, property and equipment;
* Group public occasions;
* Assisting in the recruitment of leaders and other adult
support;
* Appointing any sub committees that may be required;
* Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (1st February 2017) OFFICIAL# |**Section B**|**Structure,governance and management(continued)**| |---|---| ||The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems (such as dual signatories for all
transactions) have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy and has an
additional Personal Injury Plan policy. Risk Assessments are
undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions and fundraising. The Committee could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
**Covid 19.**This was the single biggest risk to the Group since
the end of March 2020 and the impact is still being felt. As
feared, it did result in the significant loss of both adult
volunteers and young people and although requests to join
are up, we are unlikely to exceed 200 youth members again
due to the closure last year of the Jaguar Cub Pack that met
at Holy Cross and the more recent closure of the Leopards
Scout Troop. Although we have been successful in recruiting
a lot of new and enthusiastic adult volunteers, there is no
appetite to re-open the closed Sections. Everyone seems to
be much busier now, with the preference being more adults to
a Section to lighten the load.| 3 LT700001 (1st February 2017) OFFICIAL# |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in
relation to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| ||| ||As Scouts, we are guided by the values of integrity, respect,
care, belief and co-operation. Programmes for the weekly
meetings in all Sections (Beavers, Cubs and Scouts) are
designed to provide a wide variety of activities and bring out
the best in the young people, whilst ensuring that they have
an enjoyable time.| 4 LT700001 (1st February 2017) OFFICIAL# Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|All Sections run a varied and challenging programme of
activities in a safe environment, which includes:- wide variety
of team games; log chews/pack & patrol forums; camp fires;
camps; days out; creative activities; shooting; archery;
climbing; water sports; visting local areas/centres of interest;
problem solving; team work; parades.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||We continue to bank with with CAF Bank, which enables us to
make payments via electronic transfer, whilst satisfying the
Charity Commisions and The Scouts dual signatory
requirement. : We are continuing to claim back Gift Aid,
using OSM to help us keep an accurate record of qualifying
payments. : The number of adults volunteering as Leaders is
at its' highest level to date (35 Leaders plus GSL) and the
drive is on to help them complete the required training. The
number of Exec Members however has fallen and the
recruitment of new members is required. : New joiner
requests have increased and we now have a waiting list for
both Cubs and Scouts with our Beaver Colonies looking
healthy from a number perspective, although they still have
spaces available. : Our Exec has succeeded in keeping our
finances bouyant over what has been a turbulent few years
and we are in a good position to meet the increased cost of
energy etc.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short and to ensure that
our property is properly maintained.| 5 LT700001 (1st February 2017) |Details of any funds materially in deficit
(circumstances plus steps to eliminate)|OFFICIAL#| |---|---| ||We did incur a deficit this financial year which was primarily
due to an unexpected leak, resulting in the Scout Group
needing to invest in significant repairsto the Scout Hut Roof.
Without this exceptional expenditure we would have had a
surplus thanks to thegrant income.| Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
All large expenditure items require the permission of the
Executive Committee and the policy of dual signatures is
strictly adherred to.
During this financial year we received £11,962 by way of
Covid grants from Bedford Borough Council. This was a
significant proportion of our total income and was exceptional
due to Covid.

The Exec made the decision to reduce subs from £10.50 to
£6.95 effective from 01/04/2020. This enabled us to still
receive an income to cover the ongoing cost of membership
fees, rent, utility bills, insurances etc, but still offer parents and
guardians value for money whilst we were only able to offer
virtual activities. Most Sections were able to return to face to
face Scouting in June 2021 and the Exec made the decision
to increase subs to £11.95 from 1st October 2021.| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||As a result of the careful management of the Group during the
Coronovirus Pandemic, the Putnoe Scout Group is in a good
position. That being said, the Exec will need to review our
finiancial position and determine what (if any) fundraising
events need to take place.
The £100 deposit for our Group Camp that was due to take
place at the Sir John Lowther Centre in Kettering in May 2021
has, due to the restrictions that were in place due to Covid,
been moved to secure a reservation for the May Day weekend
in 2023.| 6 LT700001 (1st February 2017) OFFICIAL# ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_MA Davis_|_MA Davis_|_MA Davis_|_MA Davis_|_MA Davis_|_MA Davis_|_NC Smith_| |---|---|---|---|---|---|---|---| ||||||||| ||Michelle Anne Davis||||||Nicola Caroline Smith| ||||||||| ||GroupScout Leader||||||Treasurer| ||2
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2||||||| ||2|6|0|9|2|2|| 7 LT700001 (1st February 2017) The above receipts and payments account and statement of assets and liabllltles were approved by the Trustee8 on and slgned on their behalf by nature Print Name Jonathan Marston Chair Nlcola Smlth Treasurer 6 LT7trfJ00211st JAnuary 20171 Statement of assets and liabilities at the end of the year 31-Mar-22 3110312021 Unrestricted funds Unrestricted funds Cash funds Bank current account HSBC Bank Current account CAF Building society account The Scout Association Short Term CashlFloats Total cash funds Other monetary assets Tax claim Debts due from the Insurance claim 3,375 21,145 12,238 17,170 Sub total Investment assets Investment property - detail Quoted investments Other investments - detail Sub total Non monetary assets for charity's own Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other Sub total Liabilities Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan- detail Other liabilities Sub total Contingent liabilities and future obligations 5 LT70000211st January 20171 Total payments Net of receipts/(payments) Cash funds last year end 29,408 16,626 Cash funds this year end 24,520. 4 LT70000211st January 20171 Putnoe Scouts Group Receipts and Payments Account For the year from IZIB 0110412021 2110312022 Receipts and payments 202213 Unrestricted funds 202113 Unrestricted fund: Pa ments Charitable Payments Youth programme and activities Adult support and training Rent and rates Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Printing & Marketing exps Contribution to district Uniforms Telephonelinternet Fire safety IT Subscriptions OSM subs 11,414 1,589 152 511 1,844 15,650 1,645 130 ,733 3,367 61 1,796 196 1,018 1,790 5,675 2,678 172 8,415 544 130 437 436 432 Sub total 34,555 ;, 34,6 Fundraising expenses bank charge go cardless charges accountancy Other fundraising costs Activities Sub total 116 1,023 120 16,404 70 550 17,663 Total Gross Expenditure 52,218 Asset and investment purchases, etc. 3 LT70000211 st January 20171 Total receipts 47,330 2 LT70000211st January 20171 Putnoe Scouts Group Receipts and Payments Account Y8ar end dale For the year from 0110412021 To 3110312022 Receipts and payments 202213 Unrestricted funds 202113 Unrestricted fund: Receipts Donations, legacies and similar income Membership subscriptions Less:Membership subscriptions paid on Net membership subscriptions retained Donations Legacies Gift Aid Other similar income Sub total 18,734 15,770 18,734 87 15,770 2,074 3,157 5,924 21,978 23,768 Grants Maintenenace grant Other grants 11,962 20,598 Sub total Fundraising (gross) bag pack hoodie sale activiites receipts Other fundraising activities Sub total Investment income Bank interest Building Society interest The Scout Association Short Term Property Rent income Other investment income tota 298 13,092 2,170 540 '.¥13 390 990 990 I OTai (>ross income 48,066_ Asset and investment sales, etc. 1 LT10000211sl January 20171 ## Independent Examiner's Report to the Trustees of the Putnoe (Bedford North) ## Scout Group I report on the accounts of the Group for the year ended 31 March 2022 which comprises of a Receipts and Payments Account and a Statement of assets and liabilities. ## Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. . ## Independent examiner's statement I have completed my examination. I confirm that no material matters haye come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or - 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination]1. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
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Suzanne Goodson BSc FCA - For and on behalf of Wright Connections Limited ## Qualification: CHARTERED ACCOUNTANT Address: BEDFORD I-LAB, PRIORY BUSINESS PARK, STANNARD WAY, BEDFORD, MK44 3RZ Date 9 November 22 **----- Start of picture text -----**
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