OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Trustees' Annual Report

----- Start of picture text -----
For the period
From (start date) ~to end date ITEilIJ
Section A Reference and administration details
Charity name Iputnoe Scout Group
Other names the charity is known by Iputnoe (Bedford North) Scout Group
Registered charity number (if any) []]Iill
HQ registration number
Charity's principal address Putnoe Scout Hut
Putnoe Hei hts
Putnoe, Bedford
Postcode P
Names of the charity trustees who manage the charity
Dates acted if not
Trustee Name Office (if any) for whole year
1 Jonathan Marston Chair
2 Nicola Smith Treasurer
3 Lynn Robertson Secretary
4 Michelle Davis GSL (Ex-Officio)
5 Jarred Davis AGSL (Ex-Officio)
6 Colin Perkins AGSL (Ex-Officio)
7 Manoj Gupta Trustee (Elected)
8 Leanda Gandy Trustee (Elected)
9 Donella Henderson Trustee (Elected)
10 Jamie Fairweather Trustee (Ex-Officio)
11 Henry Latta Trustee (Ex-Officio)
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
Address
Type of advisor Name
----- End of picture text -----

1 Ln00001 (1st February 2017)

Section B Structure, governance and management Description of the charity's trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent's representation and meets manage them every 2 months. Members of the Executive Committee complete 'Trustee Introduction', 'GDPR', 'Safety' & 'Safeguarding' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: • The maintenance of Group property; • The raising of funds and the administration of Group finance; • The insurance of persons, property and equipment; • Group public occasions; • Assisting in the recruitment of leaders and other adult support; • Appointing any sub committees that may be required; • Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B Structure,
governance
and management
(continued)
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems (such as dual signatories for all
transactions) have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups.
The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy and has an
additional Personal Injury Plan policy. Risk Assessments
are
undertaken before all activities.
Reduced income. The Group is primarily reliant upon
income from subscriptions, fundraising and rental income.
The Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Covid 19. This has been the single biggest risk to the
Group since the end of March 2020. As feared, it did result
in the loss of both adult volunteers and young people and
although we have in the last few months received a surplus
of new joiner enquiries for the Cub and Scout age groups,
the number of new Beavers (essential for the long term
success of the Group) has not yet recovered to pre-
pandemic levels. Although we have been successful in
recruiting a number of new adult volunteers, more are
required and the loss of experienced Leaders has been a
cause of concern and did result in the closure of the Cub
Pack that operated out of the Holy Cross Church Hall, where
Cubs have operated from for a long period of time.

3 LT700001 (1st February 2017)

Section C Objectives
and activities
The Purpose
of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young people
out in its governing document in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity
- We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation
- We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in
relation to these objects		 As Scouts, we are guided by the values of integrity, respect,
care, belief and co-operation.
Programmes for the weekly
meetings in all Sections (Beavers, Cubs and Scouts) are
designed to provide a wide variety of activities and bring out
the best in the young people, whilst ensuring that they have
an enjoyable time.

4 LT700001 (1st February 2017)

Additional details of the objectives and activities (optional information but encouraged as best practice)

tivities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Section 0
Summary of the main achievements of
the charity during the year
Section
E
Brief statement of the charity's policy on
reserves
Quantify and explain any designations		 All Sections run a varied and challenging programme of
activities in a safe environment, which includes:-
wide
variety of team games; log chews/pack & patrol forums;
camp fires; camps; days out; creative activities;
shooting;
archery; climbing; water sports; visting local areas/centres
of
interest; problem solving; team work; parades.
The Group meets the Charity Commission's
public benefit
criteria under both the advancement
of education and the
advancement of citizenship or community development
headinQs.
Achievements
and performance
As a direct result of the cessation of face to face activities
due to Covid, our numbers in the annual census decreased
from the 207 Young People reported on 31/01/2020 to 185
Young People on 31/01/2021.
It should however be noted
that due to the hard work and dedication of our Leaders,
who offered virtual activities throughout, this was a
significantly smaller percentage drop in numbers than seen
in many Groups across the District and Country.
: New
requests to join are now being received, so our future
continues to look bright.
: Although we have lost valued
adult volunteers, we have this term attracted a number of
new Leaders to our Group, who have complimented
our
existing Leadership Team.
: We continue to bank with with
CAF Bank, which enables us to make payments via
electronic transfer, whilst satisfying the Charity Commisions
and The Scouts dual signatory requirement.
: We are
continuing to claim back Gift Aid, using OSM to help us keep
an accurate record of qualifying payments.
Financial
Review
Reserves
Policy
The
Group's
policy
on
reserves
is
to
hold
sufficien
resources to continue the charitable
activities of the group
should
income
and fund raising
activities
fall short
and to
ensure that our property is properly maintained.

5 Ln00001 (1st February 2017)

D~tails of any funds materially in deficit I (circumstances plus steps to eliminate)

N/A

----------------.1

Further financial review details (optional information)

You may choose to include additional •••••---------------------"'I information, where relevant, about:

The Exec made the decision to reduce subs from £10.50 to
£6.95 effective from 01/04/2020.
This would enable us to
still receive an income to cover the ongoing cost of
membership fees, rent, utility bills, insurances etc, but still
offer parents and guardians value for money whilst we were
only able to offer virtual activities. Most Sections were able
to return to face to face Scouting in June 2021 and the Exec
made the decision to increase subs to £11.95 from 1st
October 2021 .
• how expenditure has supported the key All large expenditure items require the permission of the
objectives of the charity; Executive Committee and the policy of dual signatures is
strictly adherred to .
• investment policy and objectives
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional
Information
The deposit for our Group Camp that was due to take place
at the Sir John Lowther Centre in Kettering this year, has
due to the restrictions that were in place due to Covid, been
Plans for future periods (details of any moved to secure a reservation for the May Day weekend in
significant activities planned to achieve 2023.
them)
As a result of the careful management of the Group during
the Coronovirus Pandemic, the Putnoe Scout Group is in a
better position financially than many other Groups.
That
being said, in 2022 the Exec will need to review our finiancial
position and determine what (if any) fund raising events need
to take place.

6 LT700001 (1st February 2017)

Section
G		 Declaration
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees
Signature(s) NC St'nith-
Full name(s) Michelle Anne Davis Nicola Caroline Smith
Position (eg Secretary, Chair) Group Scout Leader Treasurer
Date

7 LT700001 (1st February 2017)

Putnoe Scouts Group Receipts and Payments Account

For the year
from		 01/04/2020 To 31/03/2021
Receipts and payments
2021/3 2020/3
Unrestricted
funds		 Unrestricted fund!
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 15,770 26,906
Less:Membership subscriptions paid on
Net membership subscriptions retained 15,770 26,906
Donations 2,074
Legacies
Gift Aid 5,924 4,296
Other similar income
Sub total
Grants
Maintenenace grant
Other grants 20,598
Sub total ...
Fundraising (gross)
bag pack
hoodie sale 2,017
activiites
receipts		 2,170 24,926
Other fundraising activities 540 797
Sub total
Investment income
Bank interest
Building Society interest
The Scout Association Short Term
Property Rent income 990 4,643
Other investment income
u 0
_I oral _ \:1ross Income
Asset and investment sales, etc.
1 LT700002 (1st January 2017) Total receipts

Putnoe Scouts Group

Receipts and Payments Account

For the
year from		 01/04/2020 T
0		 31/03/2021
Receipts and payments Receipts and payments
2021/3 2020/3
Unrestricted
funds		 Unrestricted fundl
£ £
Payments
Charitable Payments
Youth programme and activities 11,414 25,893
Adult support and training 504
Rent and rates 1,796 1,510
Water and Sewerage 196 282
Electricity and Gas 1,018 825
Insurance 1,790 2,076
Repairs and Renewals 5,6 5
Materials and equipment 2,678 3,443
Printing & Marketing exps 172 575
Contribution to district 8,415 9,328
Uniforms 544 3,915
Telephone/internet 30 348
Fire safety 95
IT Subscriptions 432 426
OSM subs
Sub total
Fundraising
expenses
bank charge 70 80
go cardless charges 550 1,510
accountancy 60
Other fundraising costs
Sub total
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of_receipts/(payments)_
Cash funds last yearend
Cash funds this year end
1 L1700002
(1sl January 2017)

Statement of assets and liabilities at the end of the year

31-Mar-21 31-Mar-21 31-Mar-21 31/03/2020
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank current
account		 HSBC 12,238 7,731
Bank Current
account		 CAF 17,170 8,895
Building
society		 account o
The Scout Association Short Term
Cash/Floats
Total cash funds ..,; .. .
Other monetary assets
Tax claim
Debts due from the
Insurance
claim
Sub total
Investment
assets
Investment
property		 - detail
Quoted
investments
Other investments
-		 detail
Sub total
Non monetary assets for charity's own
Badge stock
Shop stock
Other stock
Land and buildings
Motor vehicles
Scouting
equipment,		 furniture etc
Other
Sub total
Liabilities
Accounts
not yet paid
Expenses
incurred
but		 not invoiced
Subscriptions
not yet		 paid
Loan - detail
Other liabilities
Sub total .- "- . . - -- --
-		 .•.~

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by

Print Name
Jonathan Marston Chair
Nicola Smith Treasurer

Independent Examiner's Report to the Trustees of the Putnoe (Bedford North)

Scout Group

I report on the accounts of the Group for the year ended 31 March 2021 which comprises of a Receipts and Payments Account and a Statement of assets and liabilities.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination]'.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

----- Start of picture text -----
~ ~~
CuCb-Y'-.
Name: .
----- End of picture text -----

Suzanne Goodson BSc FCA - For and on behalf of Wright Connections Limited

Qualification: CHARTERED ACCOUNTANT

Address: BEDFORD I-LAB, PRIORY BUSINESS PARK, STANNARD WAY, BEDFORD, MK44 3RZ

Date 17 December 2021