## **Trustees' Annual Report** **----- Start of picture text -----**
For the period
From (start date) ~to end date ITEilIJ
Section A Reference and administration details
Charity name Iputnoe Scout Group
Other names the charity is known by Iputnoe (Bedford North) Scout Group
Registered charity number (if any) []]Iill
HQ registration number
Charity's principal address Putnoe Scout Hut
Putnoe Hei hts
Putnoe, Bedford
Postcode P
Names of the charity trustees who manage the charity
Dates acted if not
Trustee Name Office (if any) for whole year
1 Jonathan Marston Chair
2 Nicola Smith Treasurer
3 Lynn Robertson Secretary
4 Michelle Davis GSL (Ex-Officio)
5 Jarred Davis AGSL (Ex-Officio)
6 Colin Perkins AGSL (Ex-Officio)
7 Manoj Gupta Trustee (Elected)
8 Leanda Gandy Trustee (Elected)
9 Donella Henderson Trustee (Elected)
10 Jamie Fairweather Trustee (Ex-Officio)
11 Henry Latta Trustee (Ex-Officio)
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
Address
Type of advisor Name
**----- End of picture text -----**
1 Ln00001 (1st February 2017) Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent's representation and meets manage them every 2 months. Members of the Executive Committee complete _'Trustee Introduction', 'GDPR', 'Safety'_ & _'Safeguarding'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment and is responsible for: • The maintenance of Group property; • The raising of funds and the administration of Group finance; • The insurance of persons, property and equipment; • Group public occasions; • Assisting in the recruitment of leaders and other adult support; • Appointing any sub committees that may be required; • Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (1st February 2017) |Section|B|Structure,
governance
and management
(continued)| |---|---|---| |||The Group Executive Committee has identified the major| |||risks to which they believe the Group is exposed, these have| |||been reviewed and systems (such as dual signatories for all| |||transactions) have been established to mitigate against| |||them. The main areas of concern that have been identified| |||are:| |||Damage to the building, property and equipment. The Group| |||would request the use of buildings, property and equipment| |||from neighbouring organisations such as the church,| |||community centre and other Scout Groups.
The Group has| |||sufficient buildings and contents insurance in place to| |||mitigate against permanent loss.| |||Injury to leaders, helpers, supporters and members. The| |||Group through the capitation fees contributes to the Scout| |||Associations national accident insurance policy and has an| |||additional Personal Injury Plan policy. Risk Assessments
are| |||undertaken before all activities.| |||Reduced income. The Group is primarily reliant upon| |||income from subscriptions, fundraising and rental income.| |||The Committee could raise the value of subscriptions to| |||increase the income to the group on an ongoing basis,| |||either temporarily or permanently.| |||Reduction or loss of leaders. The group is totally reliant| |||upon volunteers to run and administer the activities of the| |||group. If there was a reduction in the number of leaders to| |||an unacceptable level in a particular section or the group as| |||a whole then there would have to be a contraction,| |||consolidation or closure of a section. In the worst case| |||scenario the complete closure of the Group.| |||Reduction or loss of members. The Group provides activities| |||for all young people aged 6 to 14. If there was a reduction in| |||membership in a particular section or the group as whole| |||then there would have to be a contraction, consolidation or| |||closure of a section. In the worst case scenario the complete| |||closure of the Group.| |||Covid 19. This has been the single biggest risk to the| |||Group since the end of March 2020. As feared, it did result| |||in the loss of both adult volunteers and young people and| |||although we have in the last few months received a surplus| |||of new joiner enquiries for the Cub and Scout age groups,| |||the number of new Beavers (essential for the long term| |||success of the Group) has not yet recovered to pre-| |||pandemic levels. Although we have been successful in| |||recruiting a number of new adult volunteers, more are| |||required and the loss of experienced Leaders has been a| |||cause of concern and did result in the closure of the Cub| |||Pack that operated out of the Holy Cross Church Hall, where| |||Cubs have operated from for a long period of time.| 3 LT700001 (1st February 2017) |Section|C|Objectives
and activities| |---|---|---| |||The Purpose
of Scouting| |Summary of the objects of the charity set Scouting exists to actively engage and support young people||| |out in its governing document||in their personal development,| |||empowering them to make a positive contribution to society.| |||The Values of Scouting| |||As Scouts we are guided by these values:| |||Integrity
- We act with integrity; we are honest, trustworthy| |||and loyal.| |||Respect - We have self-respect and respect for others.| |||Care - We support others and take care of the world in| |||which we live.| |||Belief - We explore our faiths, beliefs and attitudes.| |||Co-operation
- We make a positive difference; we co-| |||operate with others and make friends.| |||The Scout Method| |||Scouting takes place when young people, in partnership with| |||adults, work together based on the| |||values of Scouting and:| |||- enjoy what they are doing and have fun| |||- take part in activities indoors and outdoors| |||- learn by doing| |||- share in spiritual reflection| |||- take responsibility and make choices| |||- undertake new and challenging activities| |||- make and live by their Promise.| |Summary of the main activities in
relation to these objects||As Scouts, we are guided by the values of integrity, respect,
care, belief and co-operation.
Programmes for the weekly
meetings in all Sections (Beavers, Cubs and Scouts) are| |||designed to provide a wide variety of activities and bring out| |||the best in the young people, whilst ensuring that they have| |||an enjoyable time.| 4 LT700001 (1st February 2017) Additional details of the objectives and activities (optional information but encouraged as best practice) ||tivities (optional information but encouraged as best practice)| |---|---| ||| |You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Section 0
Summary of the main achievements of
the charity during the year
Section
E
Brief statement of _the_ charity's policy _on_
reserves
Quantify and explain any designations|All Sections run a varied and challenging programme of
activities in a safe environment, which includes:-
wide
variety of team games; log chews/pack & patrol forums;
camp fires; camps; days out; creative activities;
shooting;
archery; climbing; water sports; visting local areas/centres
of
interest; problem solving; team work; parades.
The Group meets the Charity Commission's
public benefit
criteria under both the advancement
of education and the
advancement of citizenship or community development
headinQs.
Achievements
and performance
As a direct result of the cessation of face to face activities
due to Covid, our numbers in the annual census decreased
from the 207 Young People reported on 31/01/2020 to 185
Young People on 31/01/2021.
It should however be noted
that due to the hard work and dedication of our Leaders,
who offered virtual activities throughout, this was a
significantly smaller percentage drop in numbers than seen
_in many_ Groups across _the_ District _and Country._
_: New_
requests to join are now being received, so our future
continues to look bright.
: Although we have lost valued
adult volunteers, we have this term attracted a number of
new Leaders to our Group, who have complimented
our
existing Leadership Team.
: We continue to bank with with
CAF Bank, which enables us to make payments via
electronic transfer, whilst satisfying the Charity Commisions
and The Scouts dual signatory requirement.
: We are
continuing to claim back Gift Aid, using OSM to help us keep
an accurate record of qualifying payments.| ||Financial
Review
Reserves
Policy
The
Group's
policy
on
reserves
is
to
hold
sufficien
resources to continue the charitable
activities of the group
should
income
and fund raising
activities
fall short
and to
ensure that our property is properly maintained.| 5 Ln00001 (1st February 2017) D~tails of any funds materially in deficit I (circumstances plus steps to eliminate) N/A ----------------.1 Further financial review details (optional information) You may choose to include additional •••••---------------------"'I information, where relevant, about: - the charity's principal sources of funds Between 04/05/2020 and 13/04/2021, The Putnoe Scout (including any fundraising); Group were fortunate to qualify for the Covid Business Rates Grants from the Bedford Borough Council, receiving a total amount of £26,315.00 from them, a large proportion of which was used to cover the cost of repair and overcoat of the entire Scout Hut roof with TDS- Tekpur, following a leak. We also received a grant of £3,544.54 from the Co-Op community fund, which covered the cost of new windows throughout. We were also lucky enough to receive a grant of £500 in June 2020 from Kuehne & Nagel Ltd, which went towards a new mess tent. ||||The Exec made the decision to reduce subs from £10.50 to| |---|---|---|---| ||||£6.95 effective from 01/04/2020.
This would enable us to| ||||still receive an income to cover the ongoing cost of| ||||membership fees, rent, utility bills, insurances etc, but still| ||||offer parents and guardians value for money whilst we were| ||||only able to offer virtual activities. Most Sections were able| ||||to return to face to face Scouting in June 2021 and the Exec| ||||made the decision to increase subs to £11.95 from 1st| ||||October 2021 .| |• how expenditure has||supported the key|All large expenditure items require the permission of the| |objectives of the charity;|||Executive Committee and the policy of dual signatures is| ||||strictly adherred to .| |• investment policy and objectives|||| ||||The Group does not have sufficient funds to invest in longer| ||||term investments. The Group has therefore adopted a risk| ||||averse strategy to the investment of its funds. All funds are| ||||held in cash using only mainstream banks or building| ||||societies.| ||Section|F|Other Optional
Information| ||||The deposit for our Group Camp that was due to take place| ||||at the Sir John Lowther Centre in Kettering this year, has| ||||due to the restrictions that were in place due to Covid, been| |Plans for|future periods (details of any||moved to secure a reservation for the May Day weekend in| |significant activities planned to achieve|||2023.| |them)|||| ||||As a result of the careful management of the Group during| ||||the Coronovirus Pandemic, the Putnoe Scout Group is in a| ||||better position financially than many other Groups.
That| ||||being said, in 2022 the Exec will need to review our finiancial| ||||position and determine what (if any) fund raising events need| ||||to take place.| 6 LT700001 (1st February 2017) |Section
G|Declaration|| |---|---|---| |The trustees declare that they have approved the trustees' report above||| |Signed on behalf of the charity's trustees||| |Signature(s)||_NC St'nith-_| |Full name(s)|Michelle Anne Davis|Nicola Caroline Smith| |Position (eg Secretary, Chair)|Group Scout Leader|Treasurer| |Date||| 7 LT700001 (1st February 2017) ## Putnoe Scouts Group Receipts and Payments Account ||||||||For the year
from|01/04/2020|`To`|31/03/2021| |---|---|---|---|---|---|---|---|---|---|---| |Receipts and||payments||||||||| |||||||||2021/3||2020/3| |||||||||Unrestricted
funds|Unrestricted fund!|| |||||||||£||£| |Receipts||||||||||| |Donations, legacies|||and similar income|||||||| |Membership|subscriptions|||||||15,770||26,906| |Less:Membership||subscriptions||||paid on||||| |Net membership||subscriptions||||retained||15,770||26,906| |Donations||||||||2,074||| |Legacies||||||||||| |Gift Aid||||||||5,924||4,296| |Other similar|income|||||||||| |||Sub|total|||||||| |Grants||||||||||| |Maintenenace|grant|||||||||| |Other grants||||||||20,598||| |||Sub|total|||||...||| |Fundraising|(gross)|||||||||| |bag pack||||||||||| |hoodie sale||||||||||2,017| |activiites
receipts||||||||2,170||24,926| |Other fundraising||activities||||||540||797| |||Sub|total|||||||| |Investment|income|||||||||| |Bank interest||||||||||| |Building Society||interest||||||||| |The Scout Association|||Short||Term|||||| |Property Rent income||||||||990||4,643| |Other investment||income||||||||| |||u|`0`|||||||| |||||_I oral _|_\:1ross Income_|||||| |Asset and investment||||sales,||etc.||||| |1 LT700002|(1st|January||2017)|_Total receipts_|||||| ## Putnoe Scouts Group ## Receipts and Payments Account |For the
year from|01/04/2020|T
0|31/03/2021| |---|---|---|---| ||Receipts and payments|Receipts and payments|||| |---|---|---|---|---|---| ||||2021/3|2020/3|| ||||Unrestricted
funds|Unrestricted|fundl| ||||£|£|| ||Payments||||| ||Charitable Payments||||| ||Youth programme and activities||11,414|25,893|| ||Adult support and training||||504| ||Rent and rates||1,796|1,510|| ||Water and Sewerage||196||282| ||Electricity and Gas||1,018||825| ||Insurance||1,790|2,076|| ||Repairs and Renewals||5,6 5||| ||Materials and equipment||2,678|3,443|| ||Printing & Marketing exps||172||575| ||Contribution to district||8,415|9,328|| ||Uniforms||544|3,915|| ||Telephone/internet||30||348| ||Fire safety||||95| ||IT Subscriptions||432||426| ||OSM subs||||| ||Sub total||||| ||Fundraising
expenses||||| ||bank charge||70||`80`| ||go cardless charges||550|1,510|| ||accountancy||||`60`| ||Other fundraising costs||||| ||Sub total||||| ||_Total Gross Expenditure_||||| ||Asset and investment|purchases, etc.|||| |||_Total payments_|||| ||_Net_ of_receipts/(payments)_||||| ||Cash funds last yearend||||| ||_Cash funds this year end_||||| |1|L1700002
(1sl January 2017)||||| ## Statement of assets and liabilities at the end of the year ||||||||31-Mar-21|31-Mar-21|31-Mar-21||31/03/2020| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||Unrestricted||||Unrestricted| ||||||||funds||||funds| |||||||||£|||£| |Cash funds|||||||||||| |Bank current
account|||HSBC|||||12,238|||7,731| |Bank Current
account|||CAF|||||17,170|||8,895| |Building
society|account||||||||o||| |The Scout Association||||Short|Term||||||| |Cash/Floats|||||||||||| |Total cash||||funds|||||..,;||.. .| |Other monetary|assets||||||||||| |Tax claim|||||||||||| |Debts due from|the||||||||||| |Insurance
claim|||||||||||| ||Sub|total|||||||||| |Investment
assets|||||||||||| |Investment
property||-|detail||||||||| |Quoted
investments|||||||||||| |Other investments
-||detail|||||||||| ||Sub|total|||||||||| |Non monetary|assets||for charity's|||own|||||| |Badge stock|||||||||||| |Shop stock|||||||||||| |Other stock|||||||||||| |Land and buildings|||||||||||| |Motor vehicles|||||||||||| |Scouting
equipment,||furniture|||etc||||||| |Other|||||||||||| ||Sub|total|||||||||| |Liabilities|||||||||||| |Accounts
not yet paid|||||||||||| |Expenses
incurred
but||||not invoiced|||||||| |Subscriptions
not yet|||paid||||||||| |Loan - detail|||||||||||| |Other liabilities|||||||||||| ||Sub|total|||||.- "- . .|**- --**|--
-|.•.~|| ## Contingent liabilities and future obligations The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by |Print Name|| |---|---| |Jonathan Marston|Chair| |Nicola Smith|Treasurer| ## Independent Examiner's Report to the Trustees of the Putnoe (Bedford North) ## Scout Group I report on the accounts of the Group for the year ended 31 March 2021 which comprises of a Receipts and Payments Account and a Statement of assets and liabilities. ## Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination]'. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
~ ~~
CuCb-Y'-.
Name: .
**----- End of picture text -----**
Suzanne Goodson BSc FCA - For and on behalf of Wright Connections Limited ## Qualification: CHARTERED ACCOUNTANT Address: BEDFORD I-LAB, PRIORY BUSINESS PARK, STANNARD WAY, BEDFORD, MK44 3RZ Date 17 December 2021