HARTPURY VILLAGE HALL ANNUAL REPORT & ACCOUNTS 2023-24
REPORT FROM THE CHAIR
2023-24 was another successful year for Hartpury Village Hall. The hall continues to be well used, both for regular and one-off events, and this has enabled us to continue investing in our facilities. The hall remains a very popular venue for public and private events, not just for local hirers but also involving groups from the wider area. Our financial situation remains healthy, and we benefit from having a strong team of trustees and volunteers to manage our assets in accordance with our charitable purposes, for the benefit of the local community.
The main village event during the year was the King’s coronation, which was celebrated royally by the village, including a very well-attended hog roast and party on the lawn at the rear of the hall. A lot of people worked hard to make this event a success, and the feedback was very positive.
In terms of major expenditure, the biggest project was the replacement of the gravel on the driveway with new tarmac. The gravel around the bend into the carpark had been prone to instability for many years, and although the new surface was expensive we are delighted with the result. We also made a decision to subcontract the hedge-cutting instead of relying on volunteers, recognising that, like many of our volunteers, the hedges have reached a state of maturity at which everything becomes a little harder to manage.
Having had mainly sheep as neighbours for the past ten years, we now have a new housing development close to the front of the hall. It will be interesting in the coming year to see what sort of impact, if any, this has on the attractiveness of the hall as a venue. Hopefully we will all be able to get on with each other and to resolve any issues which may arise.
I would once again like to thank everyone who is involved with the hall, including the trustees and volunteers in the marquee team, the bar team and the grounds maintenance team, the 100+ club collectors and all the people who support our work in lots of unseen ways. Thanks are again due to Margaret and Richard Evans for keeping the facilities clean and tidy, which is a significant factor in our ongoing success.
We have a number of new projects under consideration for the coming year. We are investigating the option of installing solar panels on the lower roof and we will also soon need to replace the main hall lights, which are obsolete and are starting to fail after 11 years of service. Nothing stands still and we need to keep on generating income in order to maintain and develop our facilities, but I am confident that we have the team and the resources in place to continue to do so.
Ken Jollans, May 2024
HONORARY TREASURER’S REPORT
Business Current Account
Opening Balance 01/04/2023 £20290.64
Closing Balance 31/03/2024 £19269.42
The closing balance of the Business Current Account is at a similar level to last year, despite £10,800 spent on the re-tarmacking of the car park and £3,300 transferred to the Flagstone savings platform, to make up the £50,000 minimum investment. The Flagstone investment gives charities access to interest at a higher rate than we would normally have access to. In the previous year the total interest received was only £74, whereas after investing £50,000 in October 2023 we have so far received £1,442 in interest. The financial institutions are covered by the FCA so the funds invested are protected and not at risk.
The committee have continued to prioritise on-going repairs and upgrades to ensure the village hall is maintained to the highest standard.
Most hirers are now paying their invoices by BACS, we are still taking cash/cheques from those unable to pay by that method. The Hallmaster booking system continues to work well. My thanks to Peter Antill for auditing the accounts again this year.
Deborah Siddle, Village Hall Treasurer May 2024
100+ CLUB REPORT AND ACCOUNTS
The 100+ Club has had another successful year. We maintained the same level of income and surplus as the previous year despite a small fall in membership numbers. From the total income of £1,230 from 122 members (including a late payment of £10 carried over from the previous year) we set aside £605 in prize money, leaving a surplus of £625.
A cash float of £425 is maintained to cover the prize money for the rest of the financial year (which runs to the end of September).
Thanks to Beverley, Caroline, Lynda, Sheila and Trish for helping to make this another successful year for the 100+ club. We will be out and about again in September and October collecting subscriptions and hopefully recruiting more new members. We will again be offering members the opportunity to pay by bank transfer, direct into the Village Hall account.
The annual financial summary for the 100+ club is shown below.
Sandra Jollans, May 2024
| OPENING BALANCE | CASH PRIZES APRIL-SEPTEMBER | £425 |
|---|---|---|
| INCOME: | SUBSCRIPTIONS (122 members) | £1,230 |
| EXPENDITURE: | MONTHLY PRIZES (11 x £30) | -£330 |
| SEPTEMBER BIG DRAW | -£275 | |
| TRANSFER TO VILLAGE HALL | -£625 | |
| CLOSING BALANCE | CASH PRIZES APRIL-SEPTEMBER | £425 |
COMMITTEE MEMBERS 2023-24
Chair: Ken Jollans (Elected) Secretary Terry Flemons (Elected) Treasurer Deborah Siddle (Friends of Hartpury School) Bookings Secretary Susan Knox (Co-opted) Other Elected Members Victor Smith, Sheila Trail, David Zeal Other Representative Members Pauline Drury (Parochial Church Council) Sylvia Gibbs (Line Dancing) Susan Gregory (Health Walks) Ronald Felgate (Hartpury Drama Group) Alastair McGhee (Parish Council) Lynda Page (W.I.) Other Co-Opted Members Angela Adey, Bobbie Heaven Resigned Feb 2024
HARTPURY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
| INCOME Hire of Hall Alexander Technique Badminton Balance Classes Bowls Drama Group Election Fitness Class Health Walks Leadon Choir Line Dancing Parish Council Pilates Private Parties/Events Produce Market SupaStrikers Weddings WI Yoga Donations and Grants Bar Income 100 Club' Marquee Hire Concerts and Theatre Village Events Investment Income Other Income EXPENDITURE Hall & Grounds - Cleaning Hall & Grounds - Improvements Hall & Grounds - Garden maint. Equipment Licences/Subs/Taxes Insurance Electricity Telecom Water Bar Purchases Other Surplus/-Deficit |
818.95 740.00 285.00 830.92 1174.50 0.00 438.00 420.75 79.00 1014.75 250.00 571.50 10208.19 462.00 513.00 1456.00 360.50 1711.50 |
2022-23 £ 516.25 990.00 388.75 936.00 1415.74 337.50 558.75 577.46 119.25 1000.00 579.38 668.00 11305.31 360.00 661.81 550.00 500.13 1585.83 |
2023-24 £ |
|---|---|---|---|
| 21334.56 1795.50 6309.94 625.00 1736.00 130.00 1134.51 74.08 145.14 33284.73 2533.65 18832.56 520.33 4311.17 712.96 1282.36 3172.67 262.00 335.58 3138.25 2110.44 |
23050.16 641.00 7242.83 635.00 1720.00 0.00 790.00 1442.64 0 |
||
| 35521.63 2889.86 14823.34 2443.60 219.93 525.11 1338.74 3642.02 322.20 362.88 3529.09 1807.52 |
|||
| 37211.97 -3927.24 |
31904.29 3617.34 |
MONETARY ASSETS
| NS Investment Account Santander Account Bank Current Account 100 Club' Cash in Hand Bar Stock/Float Flagstone Investments |
28268.79 18883.72 20290.64 425.00 0 1191.89 0 |
358.78 277.74 19269.42 425.00 0 1134.70 51211.74 |
|
|---|---|---|---|
| 69060.04 | 72677.38 |
SIGNATORIES
HARTPURY VILLAGE HALL ANNUAL REPORT & ACCOUNTS 2023-24
REPORT FROM THE CHAIR
2023-24 was another successful year for Hartpury Village Hall. The hall continues to be well used, both for regular and one-off events, and this has enabled us to continue investing in our facilities. The hall remains a very popular venue for public and private events, not just for local hirers but also involving groups from the wider area. Our financial situation remains healthy, and we benefit from having a strong team of trustees and volunteers to manage our assets in accordance with our charitable purposes, for the benefit of the local community.
The main village event during the year was the King’s coronation, which was celebrated royally by the village, including a very well-attended hog roast and party on the lawn at the rear of the hall. A lot of people worked hard to make this event a success, and the feedback was very positive.
In terms of major expenditure, the biggest project was the replacement of the gravel on the driveway with new tarmac. The gravel around the bend into the carpark had been prone to instability for many years, and although the new surface was expensive we are delighted with the result. We also made a decision to subcontract the hedge-cutting instead of relying on volunteers, recognising that, like many of our volunteers, the hedges have reached a state of maturity at which everything becomes a little harder to manage.
Having had mainly sheep as neighbours for the past ten years, we now have a new housing development close to the front of the hall. It will be interesting in the coming year to see what sort of impact, if any, this has on the attractiveness of the hall as a venue. Hopefully we will all be able to get on with each other and to resolve any issues which may arise.
I would once again like to thank everyone who is involved with the hall, including the trustees and volunteers in the marquee team, the bar team and the grounds maintenance team, the 100+ club collectors and all the people who support our work in lots of unseen ways. Thanks are again due to Margaret and Richard Evans for keeping the facilities clean and tidy, which is a significant factor in our ongoing success.
We have a number of new projects under consideration for the coming year. We are investigating the option of installing solar panels on the lower roof and we will also soon need to replace the main hall lights, which are obsolete and are starting to fail after 11 years of service. Nothing stands still and we need to keep on generating income in order to maintain and develop our facilities, but I am confident that we have the team and the resources in place to continue to do so.
Ken Jollans, May 2024
HONORARY TREASURER’S REPORT
Business Current Account
Opening Balance 01/04/2023 £20290.64
Closing Balance 31/03/2024 £19269.42
The closing balance of the Business Current Account is at a similar level to last year, despite £10,800 spent on the re-tarmacking of the car park and £3,300 transferred to the Flagstone savings platform, to make up the £50,000 minimum investment. The Flagstone investment gives charities access to interest at a higher rate than we would normally have access to. In the previous year the total interest received was only £74, whereas after investing £50,000 in October 2023 we have so far received £1,442 in interest. The financial institutions are covered by the FCA so the funds invested are protected and not at risk.
The committee have continued to prioritise on-going repairs and upgrades to ensure the village hall is maintained to the highest standard.
Most hirers are now paying their invoices by BACS, we are still taking cash/cheques from those unable to pay by that method. The Hallmaster booking system continues to work well. My thanks to Peter Antill for auditing the accounts again this year.
Deborah Siddle, Village Hall Treasurer May 2024
100+ CLUB REPORT AND ACCOUNTS
The 100+ Club has had another successful year. We maintained the same level of income and surplus as the previous year despite a small fall in membership numbers. From the total income of £1,230 from 122 members (including a late payment of £10 carried over from the previous year) we set aside £605 in prize money, leaving a surplus of £625.
A cash float of £425 is maintained to cover the prize money for the rest of the financial year (which runs to the end of September).
Thanks to Beverley, Caroline, Lynda, Sheila and Trish for helping to make this another successful year for the 100+ club. We will be out and about again in September and October collecting subscriptions and hopefully recruiting more new members. We will again be offering members the opportunity to pay by bank transfer, direct into the Village Hall account.
The annual financial summary for the 100+ club is shown below.
Sandra Jollans, May 2024
| OPENING BALANCE | CASH PRIZES APRIL-SEPTEMBER | £425 |
|---|---|---|
| INCOME: | SUBSCRIPTIONS (122 members) | £1,230 |
| EXPENDITURE: | MONTHLY PRIZES (11 x £30) | -£330 |
| SEPTEMBER BIG DRAW | -£275 | |
| TRANSFER TO VILLAGE HALL | -£625 | |
| CLOSING BALANCE | CASH PRIZES APRIL-SEPTEMBER | £425 |
COMMITTEE MEMBERS 2023-24
Chair: Ken Jollans (Elected) Secretary Terry Flemons (Elected) Treasurer Deborah Siddle (Friends of Hartpury School) Bookings Secretary Susan Knox (Co-opted) Other Elected Members Victor Smith, Sheila Trail, David Zeal Other Representative Members Pauline Drury (Parochial Church Council) Sylvia Gibbs (Line Dancing) Susan Gregory (Health Walks) Ronald Felgate (Hartpury Drama Group) Alastair McGhee (Parish Council) Lynda Page (W.I.) Other Co-Opted Members Angela Adey, Bobbie Heaven Resigned Feb 2024
HARTPURY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
| INCOME Hire of Hall Alexander Technique Badminton Balance Classes Bowls Drama Group Election Fitness Class Health Walks Leadon Choir Line Dancing Parish Council Pilates Private Parties/Events Produce Market SupaStrikers Weddings WI Yoga Donations and Grants Bar Income 100 Club' Marquee Hire Concerts and Theatre Village Events Investment Income Other Income EXPENDITURE Hall & Grounds - Cleaning Hall & Grounds - Improvements Hall & Grounds - Garden maint. Equipment Licences/Subs/Taxes Insurance Electricity Telecom Water Bar Purchases Other Surplus/-Deficit |
818.95 740.00 285.00 830.92 1174.50 0.00 438.00 420.75 79.00 1014.75 250.00 571.50 10208.19 462.00 513.00 1456.00 360.50 1711.50 |
2022-23 £ 516.25 990.00 388.75 936.00 1415.74 337.50 558.75 577.46 119.25 1000.00 579.38 668.00 11305.31 360.00 661.81 550.00 500.13 1585.83 |
2023-24 £ |
|---|---|---|---|
| 21334.56 1795.50 6309.94 625.00 1736.00 130.00 1134.51 74.08 145.14 33284.73 2533.65 18832.56 520.33 4311.17 712.96 1282.36 3172.67 262.00 335.58 3138.25 2110.44 |
23050.16 641.00 7242.83 635.00 1720.00 0.00 790.00 1442.64 0 |
||
| 35521.63 2889.86 14823.34 2443.60 219.93 525.11 1338.74 3642.02 322.20 362.88 3529.09 1807.52 |
|||
| 37211.97 -3927.24 |
31904.29 3617.34 |
MONETARY ASSETS
| NS Investment Account Santander Account Bank Current Account 100 Club' Cash in Hand Bar Stock/Float Flagstone Investments |
28268.79 18883.72 20290.64 425.00 0 1191.89 0 |
358.78 277.74 19269.42 425.00 0 1134.70 51211.74 |
|
|---|---|---|---|
| 69060.04 | 72677.38 |
SIGNATORIES
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees PILL On accounts for tho yr onded Charity no (If any) 31," JoiLfr 2719)f S•t out on pJg•8 I report to the trustees on my examination of the accounts of the 8bove charity (Ihe Trust.) for year ended R•8pon8lbllltl•8 and ba818 of r•port As the ¢hariVs trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my 8xaminalion of the Trust's awounts ¢arried OLrt under section 145 of the 2011 Act and in carying out my examination. I have folkjwed all the applicab Directions given by Ihe Charity Commission under section 14515Xb) of the Act. Independont trhe charity's gross income exceeded £250.000 and l am qualified lo examlner's statement undertake the examination by being a qualffjied member of linsert name of appllcable listed body]]. Delet81 l rf nol aPpIable. I have cAxnplet8d my examlnalion. I confim that rK) matgrlal matters h8ve come to my attention in cnnnection with the examination (other than that disclosed below ") vthich gives me cause to b81i8V8 that In, any matèrial respect.. the accounting records w8r8 not kept in a¢¢ordan¢e with section 130 of the Charities Act; or the accounts did not accord wilh the accounting rècords,. or th8 accounts did not comply with thè applicable requirements conceming the fom and content of accounts Set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems arKI have come across no other matters in connaction with the examination lo which attention should be dr8wn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the l)ra¢kels rfthey do not apply. SIgn. Namo: TL Relevant profossional quaiification(s) or body IER Oct 2018
Ilf any): Addro8$: AlLTP Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity accounts: directions and guidancE for examiners). Give here brief details of any items that th? oxaminer WISh to dlsclo8•. IER Oct 2018