HARTPURY
VILLAGE HALL
ANNUAL REPORT & ACCOUNTS
2023-24
## **REPORT FROM THE CHAIR**
2023-24 was another successful year for Hartpury Village Hall. The hall continues to be well used, both for regular and one-off events, and this has enabled us to continue investing in our facilities. The hall remains a very popular venue for public and private events, not just for local hirers but also involving groups from the wider area. Our financial situation remains healthy, and we benefit from having a strong team of trustees and volunteers to manage our assets in accordance with our charitable purposes, for the benefit of the local community.
The main village event during the year was the King’s coronation, which was celebrated royally by the village, including a very well-attended hog roast and party on the lawn at the rear of the hall. A lot of people worked hard to make this event a success, and the feedback was very positive.
In terms of major expenditure, the biggest project was the replacement of the gravel on the driveway with new tarmac. The gravel around the bend into the carpark had been prone to instability for many years, and although the new surface was expensive we are delighted with the result. We also made a decision to subcontract the hedge-cutting instead of relying on volunteers, recognising that, like many of our volunteers, the hedges have reached a state of maturity at which everything becomes a little harder to manage.
Having had mainly sheep as neighbours for the past ten years, we now have a new housing development close to the front of the hall. It will be interesting in the coming year to see what sort of impact, if any, this has on the attractiveness of the hall as a venue. Hopefully we will all be able to get on with each other and to resolve any issues which may arise.
I would once again like to thank everyone who is involved with the hall, including the trustees and volunteers in the marquee team, the bar team and the grounds maintenance team, the 100+ club collectors and all the people who support our work in lots of unseen ways. Thanks are again due to Margaret and Richard Evans for keeping the facilities clean and tidy, which is a significant factor in our ongoing success.
We have a number of new projects under consideration for the coming year. We are investigating the option of installing solar panels on the lower roof and we will also soon need to replace the main hall lights, which are obsolete and are starting to fail after 11 years of service. Nothing stands still and we need to keep on generating income in order to maintain and develop our facilities, but I am confident that we have the team and the resources in place to continue to do so.
Ken Jollans, May 2024
## **HONORARY TREASURER’S REPORT**
## **Business Current Account**
Opening Balance 01/04/2023 £20290.64
Closing Balance 31/03/2024 £19269.42
The closing balance of the Business Current Account is at a similar level to last year, despite £10,800 spent on the re-tarmacking of the car park and £3,300 transferred to the Flagstone savings platform, to make up the £50,000 minimum investment. The Flagstone investment gives charities access to interest at a higher rate than we would normally have access to. In the previous year the total interest received was only £74, whereas after investing £50,000 in October 2023 we have so far received £1,442 in interest. The financial institutions are covered by the FCA so the funds invested are protected and not at risk.
The committee have continued to prioritise on-going repairs and upgrades to ensure the village hall is maintained to the highest standard.
Most hirers are now paying their invoices by BACS, we are still taking cash/cheques from those unable to pay by that method. The Hallmaster booking system continues to work well. My thanks to Peter Antill for auditing the accounts again this year.
Deborah Siddle, Village Hall Treasurer May 2024
## **100+ CLUB REPORT AND ACCOUNTS**
The 100+ Club has had another successful year. We maintained the same level of income and surplus as the previous year despite a small fall in membership numbers. From the total income of £1,230 from 122 members (including a late payment of £10 carried over from the previous year) we set aside £605 in prize money, leaving a surplus of £625.
A cash float of £425 is maintained to cover the prize money for the rest of the financial year (which runs to the end of September).
Thanks to Beverley, Caroline, Lynda, Sheila and Trish for helping to make this another successful year for the 100+ club. We will be out and about again in September and October collecting subscriptions and hopefully recruiting more new members. We will again be offering members the opportunity to pay by bank transfer, direct into the Village Hall account.
The annual financial summary for the 100+ club is shown below.
Sandra Jollans, May 2024
|OPENING BALANCE|CASH PRIZES APRIL-SEPTEMBER|£425|
|---|---|---|
|INCOME:|SUBSCRIPTIONS (122 members)|£1,230|
|EXPENDITURE:|MONTHLY PRIZES (11 x £30)|-£330|
||SEPTEMBER BIG DRAW|-£275|
||TRANSFER TO VILLAGE HALL|-£625|
|**CLOSING BALANCE**|**CASH PRIZES APRIL-SEPTEMBER**|**£425**|
## **COMMITTEE MEMBERS 2023-24**
Chair: Ken Jollans (Elected) Secretary Terry Flemons (Elected) Treasurer Deborah Siddle (Friends of Hartpury School) Bookings Secretary Susan Knox (Co-opted) Other Elected Members Victor Smith, Sheila Trail, David Zeal Other Representative Members Pauline Drury (Parochial Church Council) Sylvia Gibbs (Line Dancing) Susan Gregory (Health Walks) Ronald Felgate (Hartpury Drama Group) Alastair McGhee (Parish Council)* Lynda Page (W.I.) Other Co-Opted Members Angela Adey, Bobbie Heaven *Resigned Feb 2024
## HARTPURY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
|INCOME
**Hire of Hall**
Alexander Technique
Badminton
Balance Classes
Bowls
Drama Group
Election
Fitness Class
Health Walks
Leadon Choir
Line Dancing
Parish Council
Pilates
Private
Parties/Events
Produce Market
SupaStrikers
Weddings
WI
Yoga
Donations and Grants
Bar Income
100 Club'
Marquee Hire
Concerts and Theatre
Village Events
Investment Income
Other Income
EXPENDITURE
Hall & Grounds - Cleaning
Hall & Grounds - Improvements
Hall & Grounds - Garden maint.
Equipment
Licences/Subs/Taxes
Insurance
Electricity
Telecom
Water
Bar Purchases
Other
Surplus/-Deficit|818.95
740.00
285.00
830.92
1174.50
0.00
438.00
420.75
79.00
1014.75
250.00
571.50
10208.19
462.00
513.00
1456.00
360.50
1711.50|2022-23
£
516.25
990.00
388.75
936.00
1415.74
337.50
558.75
577.46
119.25
1000.00
579.38
668.00
11305.31
360.00
661.81
550.00
500.13
1585.83|2023-24
£|
|---|---|---|---|
|||21334.56
1795.50
6309.94
625.00
1736.00
130.00
1134.51
74.08
145.14
33284.73
2533.65
18832.56
520.33
4311.17
712.96
1282.36
3172.67
262.00
335.58
3138.25
2110.44|23050.16
641.00
7242.83
635.00
1720.00
0.00
790.00
1442.64
0|
||||35521.63
2889.86
14823.34
2443.60
219.93
525.11
1338.74
3642.02
322.20
362.88
3529.09
1807.52|
|||37211.97
-3927.24|31904.29
3617.34|
## MONETARY ASSETS
|NS Investment Account
Santander Account
Bank Current Account
100 Club'
Cash in Hand
Bar Stock/Float
Flagstone Investments||28268.79
18883.72
20290.64
425.00
0
1191.89
0|358.78
277.74
19269.42
425.00
0
1134.70
51211.74|
|---|---|---|---|
|||69060.04|72677.38|
SIGNATORIES
HARTPURY
VILLAGE HALL
ANNUAL REPORT & ACCOUNTS
2023-24
## **REPORT FROM THE CHAIR**
2023-24 was another successful year for Hartpury Village Hall. The hall continues to be well used, both for regular and one-off events, and this has enabled us to continue investing in our facilities. The hall remains a very popular venue for public and private events, not just for local hirers but also involving groups from the wider area. Our financial situation remains healthy, and we benefit from having a strong team of trustees and volunteers to manage our assets in accordance with our charitable purposes, for the benefit of the local community.
The main village event during the year was the King’s coronation, which was celebrated royally by the village, including a very well-attended hog roast and party on the lawn at the rear of the hall. A lot of people worked hard to make this event a success, and the feedback was very positive.
In terms of major expenditure, the biggest project was the replacement of the gravel on the driveway with new tarmac. The gravel around the bend into the carpark had been prone to instability for many years, and although the new surface was expensive we are delighted with the result. We also made a decision to subcontract the hedge-cutting instead of relying on volunteers, recognising that, like many of our volunteers, the hedges have reached a state of maturity at which everything becomes a little harder to manage.
Having had mainly sheep as neighbours for the past ten years, we now have a new housing development close to the front of the hall. It will be interesting in the coming year to see what sort of impact, if any, this has on the attractiveness of the hall as a venue. Hopefully we will all be able to get on with each other and to resolve any issues which may arise.
I would once again like to thank everyone who is involved with the hall, including the trustees and volunteers in the marquee team, the bar team and the grounds maintenance team, the 100+ club collectors and all the people who support our work in lots of unseen ways. Thanks are again due to Margaret and Richard Evans for keeping the facilities clean and tidy, which is a significant factor in our ongoing success.
We have a number of new projects under consideration for the coming year. We are investigating the option of installing solar panels on the lower roof and we will also soon need to replace the main hall lights, which are obsolete and are starting to fail after 11 years of service. Nothing stands still and we need to keep on generating income in order to maintain and develop our facilities, but I am confident that we have the team and the resources in place to continue to do so.
Ken Jollans, May 2024
## **HONORARY TREASURER’S REPORT**
## **Business Current Account**
Opening Balance 01/04/2023 £20290.64
Closing Balance 31/03/2024 £19269.42
The closing balance of the Business Current Account is at a similar level to last year, despite £10,800 spent on the re-tarmacking of the car park and £3,300 transferred to the Flagstone savings platform, to make up the £50,000 minimum investment. The Flagstone investment gives charities access to interest at a higher rate than we would normally have access to. In the previous year the total interest received was only £74, whereas after investing £50,000 in October 2023 we have so far received £1,442 in interest. The financial institutions are covered by the FCA so the funds invested are protected and not at risk.
The committee have continued to prioritise on-going repairs and upgrades to ensure the village hall is maintained to the highest standard.
Most hirers are now paying their invoices by BACS, we are still taking cash/cheques from those unable to pay by that method. The Hallmaster booking system continues to work well. My thanks to Peter Antill for auditing the accounts again this year.
Deborah Siddle, Village Hall Treasurer May 2024
## **100+ CLUB REPORT AND ACCOUNTS**
The 100+ Club has had another successful year. We maintained the same level of income and surplus as the previous year despite a small fall in membership numbers. From the total income of £1,230 from 122 members (including a late payment of £10 carried over from the previous year) we set aside £605 in prize money, leaving a surplus of £625.
A cash float of £425 is maintained to cover the prize money for the rest of the financial year (which runs to the end of September).
Thanks to Beverley, Caroline, Lynda, Sheila and Trish for helping to make this another successful year for the 100+ club. We will be out and about again in September and October collecting subscriptions and hopefully recruiting more new members. We will again be offering members the opportunity to pay by bank transfer, direct into the Village Hall account.
The annual financial summary for the 100+ club is shown below.
Sandra Jollans, May 2024
|OPENING BALANCE|CASH PRIZES APRIL-SEPTEMBER|£425|
|---|---|---|
|INCOME:|SUBSCRIPTIONS (122 members)|£1,230|
|EXPENDITURE:|MONTHLY PRIZES (11 x £30)|-£330|
||SEPTEMBER BIG DRAW|-£275|
||TRANSFER TO VILLAGE HALL|-£625|
|**CLOSING BALANCE**|**CASH PRIZES APRIL-SEPTEMBER**|**£425**|
## **COMMITTEE MEMBERS 2023-24**
Chair: Ken Jollans (Elected) Secretary Terry Flemons (Elected) Treasurer Deborah Siddle (Friends of Hartpury School) Bookings Secretary Susan Knox (Co-opted) Other Elected Members Victor Smith, Sheila Trail, David Zeal Other Representative Members Pauline Drury (Parochial Church Council) Sylvia Gibbs (Line Dancing) Susan Gregory (Health Walks) Ronald Felgate (Hartpury Drama Group) Alastair McGhee (Parish Council)* Lynda Page (W.I.) Other Co-Opted Members Angela Adey, Bobbie Heaven *Resigned Feb 2024
## HARTPURY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2024
|INCOME
**Hire of Hall**
Alexander Technique
Badminton
Balance Classes
Bowls
Drama Group
Election
Fitness Class
Health Walks
Leadon Choir
Line Dancing
Parish Council
Pilates
Private
Parties/Events
Produce Market
SupaStrikers
Weddings
WI
Yoga
Donations and Grants
Bar Income
100 Club'
Marquee Hire
Concerts and Theatre
Village Events
Investment Income
Other Income
EXPENDITURE
Hall & Grounds - Cleaning
Hall & Grounds - Improvements
Hall & Grounds - Garden maint.
Equipment
Licences/Subs/Taxes
Insurance
Electricity
Telecom
Water
Bar Purchases
Other
Surplus/-Deficit|818.95
740.00
285.00
830.92
1174.50
0.00
438.00
420.75
79.00
1014.75
250.00
571.50
10208.19
462.00
513.00
1456.00
360.50
1711.50|2022-23
£
516.25
990.00
388.75
936.00
1415.74
337.50
558.75
577.46
119.25
1000.00
579.38
668.00
11305.31
360.00
661.81
550.00
500.13
1585.83|2023-24
£|
|---|---|---|---|
|||21334.56
1795.50
6309.94
625.00
1736.00
130.00
1134.51
74.08
145.14
33284.73
2533.65
18832.56
520.33
4311.17
712.96
1282.36
3172.67
262.00
335.58
3138.25
2110.44|23050.16
641.00
7242.83
635.00
1720.00
0.00
790.00
1442.64
0|
||||35521.63
2889.86
14823.34
2443.60
219.93
525.11
1338.74
3642.02
322.20
362.88
3529.09
1807.52|
|||37211.97
-3927.24|31904.29
3617.34|
## MONETARY ASSETS
|NS Investment Account
Santander Account
Bank Current Account
100 Club'
Cash in Hand
Bar Stock/Float
Flagstone Investments||28268.79
18883.72
20290.64
425.00
0
1191.89
0|358.78
277.74
19269.42
425.00
0
1134.70
51211.74|
|---|---|---|---|
|||69060.04|72677.38|
SIGNATORIES
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
PILL
On accounts for tho yr
onded
Charity no
(If any)
31," JoiLfr
2719)f
S•t out on pJg•8
I report to the trustees on my examination of the accounts of the 8bove
charity (Ihe Trust.) for year ended
R•8pon8lbllltl•8 and
ba818 of r•port
As the ¢hariVs trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Act.).
I report in respect of my 8xaminalion of the Trust's awounts ¢arried OLrt
under section 145 of the 2011 Act and in carying out my examination. I
have folkjwed all the applicab Directions given by Ihe Charity Commission
under section 14515Xb) of the Act.
Independont trhe charity's gross income exceeded £250.000 and l am qualified lo
examlner's statement undertake the examination by being a qualffjied member of linsert name of
appllcable listed body]]. Delet81 l rf nol aPpIable.
I have cAxnplet8d my examlnalion. I confim that rK) matgrlal matters h8ve
come to my attention in cnnnection with the examination (other than that
disclosed below ") vthich gives me cause to b81i8V8 that In, any matèrial
respect..
the accounting records w8r8 not kept in a¢¢ordan¢e with section 130
of the Charities Act; or
the accounts did not accord wilh the accounting rècords,. or
th8 accounts did not comply with thè applicable requirements
conceming the fom and content of accounts Set out in the Charities
{Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems arKI have come across no other matters in connaction
with the examination lo which attention should be dr8wn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the words in the l)ra¢kels rfthey do not apply.
SIgn.
Namo:
TL
Relevant profossional
quaiification(s) or body
IER
Oct 2018
Ilf any):
Addro8$:
AlLTP
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concem
(see CC32. Independent examination of charity accounts: directions and
guidancE for examiners).
Give here brief details of
any items that th?
oxaminer WISh to
dlsclo8•.
IER
Oct 2018