Trustees’ Annual Report for the period
From 1[st] April 2022 Period start date T 31[st] March 2023 Period end date
Charity name: Martock Youth Club
Charity registration number: 271938
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | “Whereas there has for some time past been in existence a Youth Club in Martock, it has now been resolved by the Management Committee of the Youth Club to purchase premises known at the former Martock Junior School, Church Street, Martock for the club which said premises will be used for a wide range of activities and training for young people residing in Martock and the surrounding area and that the name of the club be the Martock Youth Club”. (1976) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The management committee and the youth workers with help from volunteers have been very busy this year undertaking numerous activities both within the building to add skills and experience and support to those that attend. Also there has been participation in collecting for the Co-op Food larder, attending the Martock Parish Council meeting. Helping with litter picking and with the village firework display. They have assisted with running an entertainment day on the recreation field. The building is used by the Army cadets each week and is available for other users in the parish. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes the trustees are aware of the guidance and encourage the youth workers to consider activities which will be seen as a public benefit. They in particular try to teach and advise the young people to consider others in the community |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grant making. |
| Policy on social investment including program related investment |
Para 1.38 | No social investment beyond adising a supporting the young people to be better citizens and help them cope with their complex situations that occur in teenagers. |
| Contribution made by volunteers |
Para 1.38 | Several volunteer assist the qualified youth workers during activities both within the club and in the outside activities. The other management committee members and the trustees are all volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Another year with challenges from outside the youth club, in particular the lack of support and understanding from the Martock parish Council due to a change in personnel and cessation of direct funding, which is challenging. The activities vary from week to week there are three formal sessions a week for different age groups but there is an open house time for young people to have more of a one to one session with the youth workers within the governance and safeguarding regulations.. The Youth Parish Coucil is very active and they help to plan activities and outside visits, produce videos and feed into Facebook. Architects have been approached and will be appointed to undertake a full redesign of the building to make it more up to date, to reduce the utility costs and improve alternative uses by other users. A building fund has been growing thanks to donations and in house fundraising. Other granting bodies will be approached during the coming months. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The young people who attend do benefit personally from the availability of support that is not family nor school. It is difficult to measure the community benefit. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The plan to alter the building with a redesign is expensive but the trustees believe it can be achieved thanks to donations from the community. We shall need considerable outside funding so we shall be appointing someone known to the community as a guide and adviser on getting that funding |
| Investment performance against objectives |
Para 1.41 | We believe that we can get to our goal. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | On 31stMarch 2023. Income £50811. Expenses £16392. Current account £26183. Building Fund £140690 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves in the building fund are held to allow towards the refurbishment of the building |
| Amount of reserves held | Para 1.22 | £140690 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties for the near future |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Donations with added Gift Aid The Martock Co-op The Martock Charity shop. Glastonbury festival |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The building Fund is invested inan approved fund giving 3.2% return at present |
| A description of the principal risks facing the charity |
Para 1.46 | The risks are possible reduction of income from any of the sources as above. Another is the retirement of the present qualified workers. The lack of support from the Parish Council who pay the workers salaries. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Declaration of Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | A Charity registered with the Charity Commission |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Management Committee of Martock Youth Club can appoint or remove any of the Trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction shall be by the other trustees and the Management Committee |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The management Committee is responsible for the day to day running of the activities within the regulations pertaining at the time. They may co-opt additional members with expertise. The Trustees are responsible for the structure and safety of the building and its maintenance. They are responsible for the disposal of assets as per the Trust deed, should the club fail and close |
| Relationship with any related parties |
Para 1.51 | Martock Parish Council employ the youth workers through the CYP. Pinnacle accountancy of Martock employ the cleaner who is appointed by the management committee. |
| Other |
Reference and Administrative details
| Charity name | Martock Youth Club |
|---|---|
| Other name the charity uses | Martock Youth Centre |
| Registered charitynumber | 271938 |
| Charity’s principal address | Martock Youth Club, Church Street Martock. TA126JL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Keith Beattie | MYC Management Committee |
|||
| Diana Davies | ||||
| Geoff Helps | ||||
| Geoff Lucas | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Keith Beattie | ||
| Diana Davies | ||
| Geoff Helps | ||
| Geoff Lucas | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser None
Name of chief executive or names of senior staff members (Optional information)
None
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Keith Beattie
Position (eg Secretary, Trustee Chair, etc)
Date
23[rd] September 2023
MYC YEAR END 2023
INCOME
Cadets
Subscriptions/Tuck
Xmas Fair
Donations – Co - Op
Donations – Glastonb Donations – Building Grants – Reward
Page 1
MYC YEAR END 2023
Hall Hire
Donations – Misc
Interest
TOTAL INCOME
EXPENSES
Light, Heat & Water Refurbishment & Rep
Insurance
Phone & Broadband
TV
Cleaning
Equipment
Science Project
Flip Out Trip
Page 2
MYC YEAR END 2023
Youth Parish Council
Army Cadets – Equip Christmas Fair Proce
Tuck Shop
Misc
TOTAL EXPENSES
Page 3
MYC YEAR END 2023
Bank Balances broug
Lloyds Bank Plc
Page 4
MYC YEAR END 2023
Current Account
Building Fund Accoun
Plus Total Income
Less Total Expenditu
Balance at 31[st] Marc
Bank Balances carrie
Lloyds Bank Plc
Page 5
MYC YEAR END 2023
Current Account
Building Fund Accoun
Page 6
MYC YEAR END 2023
MARTOCK YOUTH CE
1 APRIL 2022 TO
Society
bury
Fund
Page 7
MYC YEAR END 2023 )airs Page 8
MYC YEAR END 2023
Xmas Party
pment
eeds to charity
Page 9
MYC YEAR END 2023
MARTOCK YOUTH CEN
1st APRIL 2022 TO 31
RECONCILIATION
ght forward at 1[st] April 2022
Page 10
MYC YEAR END 2023
nt
re
ch 2023
ed forward 31[st] March 2023
Page 11
MYC YEAR END 2023 nt Page 12
MYC YEAR END 2023
ENTRE ACCOUNTS
O 31 MARCH 2023
| 2023 | 2022 |
|---|---|
| £ | £ |
| 2,500.00 | 2,117.96 |
| 208.28 | 23.28 |
| 478.10 | 0.00 |
| 3,579.80 | 0.00 |
| 1,300.00 | 504.74 |
| 41,070.00 | 36,850.00 |
| 0.00 | 350.00 |
Page 13
MYC YEAR END 2023
| 40.00 500.00 1,135.01 50,811.19 2,290.31 2,135.71 2,851.82 542.49 159.48 2,862.03 4,524.05 0.00 0.00 |
0.00 250.00 11.75 |
|---|---|
| 40,107.73 | |
| 3,148.38 1,428.32 1,806.50 539.28 159.00 2,729.26 2,331.74 842.78 533.60 |
Page 14
MYC YEAR END 2023
| 0.00 0.00 460.00 200.00 367.00 16,392.89 |
253.57 101.96 0.00 200.00 606.36 |
|---|---|
| 14,680.75 |
Page 15
MYC YEAR END 2023
NTRE ACCOUNTS
1st MARCH 2023
STATEMENT
2023
2022
Page 16
MYC YEAR END 2023
| 26,183.68 140,690.77 166,874.45 50,811.19 (16,392.89) 201,292.75 |
37,618.45 103,829.02 |
|---|---|
| 141,447.47 40,107.73 (14,680.75) |
|
| 166,874.45 |
Page 17
MYC YEAR END 2023
10,396.97
26,183.68
190,895.78 140,690.77 201,292.75 166,874.45
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MYC YEAR END 2023 Page 21
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MYC YEAR END 2023 Page 24
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