Company registration number.. 982753 Chaiity registration number.. 271317 The Abbeyfield (Exmouth) Society Limited IA company limited by guarantee) Annual Report and Financial Slalements for the Year Ended 31 July 2025 Abbeyfield Making time for older people Thompson Jenner LLP Chartered Accountsnls 1 Collelon cres1 Exeter Devon EX2 4DG
The Abbeyfield (Exmouth) Society Limited Contents Reference and Administrative Detsils Trustees, Report 2105 Independent Ex8minerfs Report ststement of Financial Activities 7t08 Balance Sheet Notes lo the Financial Ststements 10t018
The Abbeyfield (Exmouth) Society Limited Reference and Administrative Details Ch•rlty Rogi$tration Numb•r 271317 Company Registration Number 982753 Registered Office Harding House 101 Salterton Road Exmouth Devon EX8 2NG Trn$tg9$ Mr H S Ritchie. Chaiman Miss L M Elson OBE, Treasuref Mrs M E Lawrence Mrs E S Beech MrFRKing Mrs V B A Duval-sleer Socretary Miss L M Elson OBE, Treasurer Independent Examiner Thompson Jenner LLP Chartered Accountsn15 1 Collelon Crescent Exeter Dcvon EX2 4DG Page 1
The Abbeyfield (Exmouth) Society Limited Trustees, Report The Iruslee5. who are directors for the purposes of company law, present the annual report together with the financsal statements of the charitable company for the year ended 31 July 2025. Ob5eetlv•s and aetivitias Objects and aims The object ol the charity is to provide the elderty with their own home within the security and ompanionship of small households which can Provide focal points for goo111 and friendly contact within the Community. Abberfield (Exmouthl Society is a member of Abbeyfield which is also a registered charity whh provides homes for the elderty over a wide ian9e of drffering care wrthin the UK. Objectives, strategies and activities In furtherance of the objects detailed above, the charity operates a home for up lo 13 elderly residents al Sallerton Road. Exmoulh providing a safe and secure environment with a communal feel. Overall direction of the charity and management of the house is undertaken by the Iruslees. The house is run by a non-re51denl house manager, as5151ed by a deputy and three part-time assisl8nls lo provide meals. cleaning. laundry and general care for the residents. We do not provide personal cafe", this is provided by a care agency employed by the resident if required. There is also a part time adminislralor. Limited use is made of occasional volunteer helpers when available. Public benefit In setting objectives and planning activities. the Trustees have considered the Charity Commission's general guidance on public benefit and lo its supplementary public benefit guidance on fee-charging. An Individual's economic status. gender. ethnicity, race, Teligion or disability do not fomi part ol our assessment processes except where the Care offered by the society is not deemed lo be appropriate for their needs i.e. dementia. severe mobility problems or chronic illness. If needed. the charity assists residents with Housing Benefit applications to the local authority. The Iruslees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit gLIidan published by the Charity Commission for England and Wales. Page 2
The Abbeyfield (Exmouth) Society Limited Trustees. Report Achievements and Perforrnancè The home operated by Abbeyfiekl IExmoulhl Society continued to operate throughout the year, however the charity continued lo have several voids during the year and found it difficuk to re-lel rooms. The position has improved and is Continuing to impTove as we go forward into a new financial year. The position is monitored closely by the Executive Committee and reviewed regularty lo ensure that the home remains viable. Due to the number of voids and reduced income expenses were monrtored very closely and no Major work carried out although we continue lo carry out a programme of general improvements such as replacing carpets and equipment when needed. General maintenance is carried out as quired and any upgrade required lo meet legislation carried out. Financial Review The reserves of the charity as at the year*nd are shown on the balance sheet and remain stable. The financial situation. in view of the Continuing challenges with voids and the increase in the minimum wage and employer costs, h85 been reviewed regularly and tt is anticipated that a rent increase will be required in the next financsal year. Savings have been made where possib5e. The Charity has no separate funds. The trustees do not plan any change in the activities of the charity or the way the present actswlies are conducted, however the Execulwe Committee are reviewing on a regular basi5 to ensure that the Chaiity provides the aGGornmodation and 5etvice5 needed for present and future residents. staff There have been changes in staff during the year bul the team is working well. the Trustees would like lo thank the 51aff for the support and help they give all the residents. Trust$ and offi¢er4 The trustees and officers serving during the year and since the year end We as follows.. Trustees.. Mr H S Ritchie, Chairman Mis5 L M Elson OBE. Treasurer Mrs M E LawnCe Mrs E S Beech MrFRKing Reverend R Sellers Iresigned 27 August 20251 Mrs V B A Duvaksteer Secretary.. Miss L M Elson OBE, Treasurer Page 3
The Abbeyfield {Exmouthl Society Limited Trustees. Report Structure. governance and manag•m¢nt Name of governing document The goveming document of the charity is its memorandum and articles of association. Oryanlsational StCtUre The Abbeyfield (Exmoulhl Society Limited is a company limited by guarantee. Recruthient and appointment of trustee$ New trustees are sele¢ted either from people known to the existing Iruslee5 OT members of the community who have shown an interest in Harding House and have the appropriate experience and skills that wosjld benefit the Charity. Specrfic Iruslees are responsible for fire and health and safety. residents. maintenan, finance and stsffing. Induction and training of trustees It is the opinion of the trustees that the naluie of the work carried out by the Abbeield IExmouthl Society Is such that no spe¢ialised training is required for them to cary out their work as Iruslee5. However. training Is provided for staff and for trustees, where appropriate. lo enable them lo carry oul specrfic duties or responsibilities. 1 new trustees and staff follow an induth'on programme. Major risks and management of those risks The trustees regularly review the major risks which face the Charty and have implemented systems and procedurès to manage those risks. Statomont of trustees, re8pon8ibilitie6 The trustees (who are also the diieclors of The Abbeyfield (Exmoulhl Society Limrted for the purposes of ¢ompany lawl are responsible for preparing the trustees, report and the financial slalemenls In accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Stsndard applicable in the UK and Republic of Ireland" Company law requires the trustees to prepare financial slalemenls lor each financial year. Undef company law the trustees must not approve the financial slalements unless they are satisfied that they give a true and fair view of the stste of affairs of the charitsble company and of the incoming resources and application of resources, including ils income and expenditure, of the charitable company for that period. In preparing these financial slalemenls. the trustees are required lo". select suitable accounting policies and apply them consislendy, obsetve the methods and principles in the Charities SORP". make judgements and ests'mates that are reasonable and prudent. state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial slalemenls". and prepare the financial statements on the going concern basis unless it Is Inappropriate to presume that the charitsble company will Continue in business. Page 4
The Abbeyfield (Exmouth) Society Limited Trustees. Report The trustees are responsible for keeping proper accounting OrdS that can disclose with Teasonable accuracy al any lime the financial position of the charitsble company and enable them to ensure that the financial slalemenls comply with the Companies Act 20(%. They are also responsible for safeguarding the assets ol the charltable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial infomalion included on the charitable company's website. Legi51alion governing the preparation and dissemination of financial ststemenls may drffel from legislation in other jurisdictions. The annual report was approved by the trustees of the charity on behaf by and signed on ils Mr H S Ritchie. Chaim)an Trustee Page 5
The Abbeyfield (Exmouth) Society Limited Independent Examiner's Report to the trustees of The Abbeyfield IExmouth> Society Limited {'the Company.) I report lo the charity Iruslees on my examination of the accounts of the Company for the year ended 31 July 2025. Responsibilities and basls of report As the charity's trustees of the Company land a150 its directors for the purposes of company lawl you are responsible for the preparalwjn of the accounts In accordan with the requirements of the Companies Act 20061'the 2006 Acl'l. Having satisfied myself that the accounts of the Company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect ol my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'lhe 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charty Commission under section 1451511bl of the 2011 Act. Indepondent examinerfs Btatem•nt I have completed my examination. I confirm that no matters have come lo my attention in connection wrth the examination giving me cause lo believe.. 1. accounting records were not kept in re5peel of The Abbeyfield IExmoulh} Society Limited as required by section 386 of the 2006 Act., or 2. the accounts do not accord with those records," or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair vieW which is not a matteT considered as part of an independent examination.. or 4. the accounts have not been piepared in accordance with the methods and principles of the Statement of Recommended practi for accounting and reporting by charits.es lapplicable lo charities preparing their accounts in accordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a propef understsnding of the accounts lo be reached. Jonathan Westley FCA, Thomp50n Jenner LLP Chartered Accountants 1 Colleton cres1 Exeter Devon EX2 4DG Date". Page 6
The Abbeyfield (Exmouth) Society Limited ststement of Financial Activities for the Year Ended 31 July 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unr•stri¢ted funds Restricted funds Total 2025 Nolo Income and Endowments frorn: Donations and legacies Charitable activrties 5.000 195.836 7,698 12,698 195,836 Total income 200.836 7,698 208.534 Expènditure on: Chantable activities 1201,9011 17,6981 209,599 Total expenditure 201.901 17,6981 1209,599 Net expenditure 1.065 11.065) Nel movement in funds {1.0651 11.065 R¢con¢illatlon of funds Total funds brought forward Total funds carried forward 420,125 420,125 15 419,060 419.060 The notes on pages 10 10 18 form an integral part of these financial stalemenls. Page 7
The Abbeyfield (Exmouth) Society Limited ststement of Financial Activities for the Year Ended 31 July 2025 Ilncluding Income and Expenditure Account and Statement of Totsl Recognised Gains and Losses) Prior perlod comparativo Unrestrictod funds Rostricted funds Totsl 2024 Note Income and Endowmonts from: Donations and legacies Charitable activrties 21.747 180.298 6,414 28.161 180,298 Total income 202,045 6,414 208.459 Expenditure on: Charitable activrties 1196.277 16,4141 202.6911 Total expendFIu 1196,277 6,414 202.6911 Nel Income 5.768 5,768 Nel movement in funds 5,768 5.768 Re¢oncillation of funds Total funds brought forward Total funds carried forward 414,357 414.357 420,12 420, 125 All of the charity's activities derive from conth'nuing operations during the above h¥0 periods. The funds breakdown for 2025 and 2024 is shown in note 15. The notes on pages 10 to 18 fomi an integral part of these financial statements. Page 8
The Abbeyfield (Exmouth) Society Limited (Registration number: 982753) Balance Sheet as at 31 July 202S 2025 2024 Nots Fixed assets Tangible assets 10 335,815 339,657 Current assets Debtors Cash al bank and in hand 4,914 108,578 12 109,842 109,842 113,492 Creditors: Amounts falling due within one year 13 26,S97 33.024 Net current assets 83,245 80,468 Not assets 419,1%0 420.125 Funds of the charity.. Unrestri¢tod income funds Unrestricted income funds 419.060 420,125 Total funds 15 419.060 420.125 For the financial year ending 31 July 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 20[ relating lo small companies. Directors, responsibilities.. The members have not required the charity lo obtain an audit of rts accounts fr)r the year in question in accordance wrth section 476, and The directors acknowledge their responsibilities for complying wf(h the requirements of the kt with respect to accountin9 records and the pieparation of accounts. The financial slalemenls on pages 7 10 18 were approved by the trustees, and authorised for issue on 141.Ll.L&. and signed on their behalf by Mr H S Ritchie, Chairman Trustee The notes on pages 10 to 18 fomi an integral part of these financial statements. Page 9
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 1 Charty status The charity is a company incorporated in England & Wales. limrted by guarantee and ¢onseqtJenlly dS not have share capital. Each of the trustees is liable lo contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidatron. The principal place of business is.. Harding House 101 Sallerton Road Exmouth Devon EX8 2NG 2 Accounting polici8S Summary of signlfl¢ant accounting policies and key accounting estimates The principal a¢untIng policies applied in the preparation of these financial stslemenls are sel out below. These policies have been consistently applied lo all the years presented, unless olherwise ststed. Basis of preparation The frnancial slalements have been prepa in accordance wrth Accountrng and Reporting by Ch8rilies Stslemenl of Recommended Practice applicable lo charrtie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland IFRS 1021 leffeclive 1 January 20151- Icharilies SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Going concern The Iruslees consider that there are no material uncertainties about the charitys ability to continue as a going concern nor any signifunl areas of uncertainty that affect the carrying value of assets held by the charity. Income and endowments l income is recognised On the charity has entrtlement to the Income. it is probable that the income will be reiVed and the amount of the income receivable can be measured reliably. Page 10
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 Donations and legacies Donations are recognised when the charrty has ljeen notified in Writing of both the amount and settlement dale. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is enlilled lo the funds, the income is deferred and not recognised until either those conditions are fully met. or the fylfilmenl of those conditions is wholly within the control of the charity and it is probable that these conditions will be fUilled in the reporting period. Legacy gifts are recognised on a case by case basis following the grant of probate when the administratorlexecutor for the estste has communicated in writing both the amount and settlement dale. In the event that the gift is in the fonn of an asset other than cash OT a financial asset traded on a recogni5ed stock exchange, recognition is subject lo the value ol the gift being reliably measurable with a degree of reasonable accuracy and the tille lo the asset having been transferred to the charity. Defeffed Income Deferred income represents amounts received for future periods and is released lo inming resources in the period for which, (( h85 been ieceived. Such income is only deferred when." The donor specrfies that the grant or donatron must only be used in future accounting pe¥iods'. or The donor has imposed conditions which must be met befo the charity ha5 unconditional entillemenl. Otherincome Incomo from othèr tradin9 aetivitiès include rental income in rèspect of the tenants at Harding House and is recognised where there is enlitlemenl. Exp•ndltur• All expenditure is recognised once there is a legal or constructive obligation lo that expenditure, il Is probable settlement IS requid and the amount Can be measured reliably. Al costs are allocated to the applicable expenditure heading that aggiegate similar costs lo that category. Where Gosls cannot be directly attnbuled to particular headings they have been allocated on a basis consistent with the use of resources. Charhable actlvltles Char4lable expenditure comprises those costs incurred by the charity in the delivery of rts activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an IndiCt nature necessary lo support them. Go¥emance costs These include the costs attribvtable to the Charity's compliance with constitutional and statLStory requirements, including examinats.on of the ststutory accounts, strategic management and Tfustee's meetings and reirnbursed expenses. Tangibl• fixed ass•ts Individual fixed assets costing £500 or MO are initially recorded al cost. less any subsequent accumulated depreciation and subsequent accumulated Impairment losses. Page 11
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Ststements for the Year Ended 31 July 2025 Deprnciation and amortisation 11 is the Charitsble Company's policy lo maintain the freehold property in a slate of sound repair. the costs being written off to the Statement of Financial Activitses when incurred. Accordingly. the Trustees believe that the useful economic life of the buildings is so long and that the residual value. measured in prices prevailing al the time of acquisition. is so high. that any depClatIon is not material to these accounts. Any permanent diminution in the value of freehold property is recognised in the Statement of Financial Activities when incurred. Depreciation is provided on tsngible fixed assets so as to write off the cost or valuation, less any estimated residual value. over their expected useful economic life as ft)Ilows.' A88et cla8$ Depreciation method and rate 15% reducing balance and 5 year straight line Plant and machinery Trade debto Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised initially al the transaction price. They are subsequently measured al amortised cost using the effective interest method. less provision for impairment. A provision for the impairment of trade debtor5 is e51abli5hed when there is objective evidence that the charity will nol be able to collect all amounts due according lo the original terms of the re1Vable5. Cash and cash equivalents Cash and cash equivalents compfise cash on hand and call derKJSrts, and other short-temi highly liquid investments that are readily convertible lo a known amount of cash and are subject to an insignificant risk of change in value. Trade creditors Trade creditors are obligati07)S to pay for goods or services that h8ve been acquired in the ordinary course ol business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right. al the end of the reporting period. to defer settlement of the creditor for al least twelve months after the reporting dale. If there is an unconditional nghl lo defer settlement for at least Ve1Ve months after the reporting date. they are presented as non-currenl Trade credf(ors a recognised initially at the Iransaclion price and subsequently measured at amortised cost using the effethve interest method. Fund structure Unrestricted income funds are general funds thal are available for use al the Iruslees discretion in furtheran of the objectives of the charity. Page 12
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 3 Income from donations and lega¢l¢8 Unrgstricted funds Goneral Restricted funds Totsl funds Donations and legacies., Donations from companies, trusts and similar proceeds Legacies 7,698 7.698 5.000 s,000 Totsl for 2025 5.000 7,698 12,698 Total for 2024 21.747 6,414 28,161 4 Income from charitable activities Unrestricted funds General Total 2025 Total 2024 Propety rental income 195,836 195.836 180,298 Page 13
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Ststements for the Year Ended 31 July 2025 5 Expenditure on charitabl• a¢tlvlties Unre8trictsd lunds Restricted funds Total 2025 Total 2024 General Employment cost Establishment costs Repairs and maintenance Membership lees Sundry and other costs Cleaning Advert15ing and promotion Depreciation of tangible fixed assets Governance costs lanalysed below) 126,825 54,009 9,852 4.800 2,139 1,104 78 126,825 54,009 11,136 4.800 2,139 1,104 78 113,657 54.348 15,728 8,154 513 1,062 931 1,284 764 6,414 7,178 6.528 2.330 2,330 1.770 201,901 7,698 209.599 202,691 In 2024 £196,277 of expendrture was from unfeslricted funds and £6,414 was from restricted funds. 6 Analysis of govgrnancB and support costs Govemanco costs Unrnstrf¢t•d Total 202S Total 2024 General Independent examiner's fee 2,330 2.330 1,770 2,330 2.330 1,770 7 Tru$t88s rnmuneration and exn6•S No Iiuslees. nor any persons connected wrth them. have received any remuneration Irom the charity during the year. No trustees have received any 1mbur$ed expenses or any other benefits from the charity during the year. Page 14
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 8 Stsff costs The aggregate payroll costs were as follows.. 2025 2024 staff costs during the year wgrn: Wages and salaries 126.825 113,657 The monthly average number of persons linclLtding senior rnanagemenl I leadership leaml employed by the charty during the year expressed as full lime equivalents was as follows" 2025 No 2024 No Charitable activrties Administration No employee received emoluments of more than £60,000 during the year. 9 Taxation The charity is a registered charity and is therefore exempt from taxation. Page 15
The Abbeyfield (Exmouthl Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 10 Tangible fixed assets Land and buildings Flxtures and fittlng$ Total C08t Al 1 August 2024 Additions 318,803 73,492 3,336 392.295 3,336 Al 31 July 2025 318,803 76.828 395,631 D•pr¢¢lation At 1 August 2024 Charge for the year 52,638 7,178 52.638 7.178 Al 31 Jufy 2025 59,816 59.816 Net book valu• Al 31 July 2025 318,803 17.012 335.815 Al 31 July 2024 318.803 20,854 339.657 11 Dèbtors 2025 2024 Trade debtors 4,914 12 Cash and ¢ash oquivalonts 2025 2024 Cash on hand Cash al bank 109,838 108.572 109.842 108.578 13 Croditors.. amounts falling due within ono year 2025 2024 Trade creditors Other creditois Accruals Deferred in¢JJme 2.375 956 6.434 16,832 5.538 876 2.080 24.530 26,597 33.024 Page 16
The Abbeyfjeld (Exmouth) Society Limited Notes to the Financial Ststements for the Year Ended 31 July 2025 2025 2024 Deferred income at 1 August 2024 Amounts released from previous peri¢)ds 24,530 7.6981 30,944 16,4141 Deferred income al year end 16.832 24.530 14 Net incomlngloutgoing r8sourc8s Nel loulgoingllin¢omin9 resources for the year indude.. 2025 2024 Depreciation of fixed assets 7,178 6.528 1 S Fund8 Balance at 1 August 2024 Incoming resources Resources expended Balance at 31 July 2025 Unrestrlct•d funds Unrestricted general funds 420,125 200.836 1201.9011 7,698 419,060 R•8irt¢ted funds 7,698 Totsl fund$ 420.125 208.534 209.599 419.060 8alan¢e at 1 August 2023 Incoming resources Resources expend•d Balance at 31 July 2024 Unrostrlcted funds General 414,357 202,045 1196,2771 16,4141 420,125 R88tricted funds 6,414 Totsl fund8 414.357 208.459 202,691 420,12S 16 Analysis of ngt assets b•tr*40gn fund$ Unrestrictad funds Ggneral Total funds at 31 July 202$ Restricted funds Tangible fixed assets Current assets Current liabilities 322,019 106,806 113.275 13.796 3,036 16,832 335.815 109,842 30.107 Total nel assets 415.550 415.550 Page 17
The Abbeyfield (Exmouth) Society Limited Notes to the Financial Statements for the Year Ended 31 July 2025 Unrestricted funds G•n?ral Total fundB at 31 July 2024 Rastrictod funds Tangible fixed assets Current assets Current liabilities 319,447 109,172 18,494 20,210 4,320 124,530 339,657 113.492 133,024 420,125 Total nel assets 420,125 17 Related party transactions There were no related party transactions in the year. Controlling entity The chanty is ntrOlled by the Trustees who are all directors of the company. Page 18